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P0303A HYWEL DDA ARTS REFERRAL PATHWAY (HARP)

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Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 20, 2026
Contract Details
Category
Open Procedure
Reference
008445-2026
Value
£87,360
Location
United Kingdom
Published
May 13, 2026
CPV Code
Project Timeline

Tender Published

January 30, 2026

Deadline for Questions

February 13, 2026

Submission Deadline

February 20, 2026

Contract Start Date

March 17, 2026

Budget
£87,360
Duration
12 months
Location
United Kingdom
Type
Open Procedure
63
Quality Score/100
Good

Original Tender Description

An Arts & Health programme (visual arts and crafts/mixed media programme) will be offered to patients who regularly present at GP surgeries in Ceredigion, Pembrokeshire and Carmarthenshire living with a chronic condition and/or pain, social isolation and mental health difficulties as a result of circumstances/condition to improve health and wellbeing. The project will be delivered by an experienced arts organisation/s with a track record of delivering high quality arts provision to improve health and wellbeing.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (2)
Technical (7)
Financial (2)
SUBMISSION REQUIREMENTS2
--Submit the bid by the deadline of 2026-02-20 at 12:00:00 UTC.
--Access further information and specific submission instructions via Sell2Wales.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are explicitly detailed in the provided tender information.
ELIGIBILITY REQUIREMENTS2
--The bidding entity must be an experienced arts organisation or a consortium of arts organisations.
--Bidders must demonstrate a track record of delivering high-quality arts provision aimed at improving health and wellbeing.
TECHNICAL CAPABILITY REQUIREMENTS7
--Ability to design and deliver an Arts & Health programme.
--Programme content must include visual arts and crafts/mixed media.
--Programme must target patients regularly presenting at GP surgeries in Ceredigion, Pembrokeshire, and Carmarthenshire.
FINANCIAL REQUIREMENTS2
--Be prepared to deliver the programme within the estimated contract value of 87360 EUR.
--No specific financial thresholds or guarantees for bidders are explicitly detailed in the provided tender information.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
008445-2026_ocds_record.json

This OCDS record details a tender for an Arts & Health programme in West Wales, seeking experienced arts organizations to deliver visual arts and crafts/mixed media interventions for patients with chronic conditions, pain, social isolation, and mental health difficulties, with further information available on Sell2Wales.

OCDS Release PackageDOC
008445-2026_ocds_release.json

This tender seeks experienced arts organizations to deliver an Arts & Health programme in Ceredigion, Pembrokeshire, and Carmarthenshire, focusing on improving the health and wellbeing of patients with chronic conditions, pain, social isolation, and mental health difficulties.

Official PDF VersionPDF
008445-2026_official.pdf

This document is a contract notice for an Arts & Health programme in Ceredigion, Pembrokeshire, and Carmarthenshire, seeking experienced arts organisations to deliver visual arts and crafts to patients with chronic conditions, pain, social isolation, and mental health difficulties to improve their wellbeing.

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63
Good

Tender Quality Score

This tender outlines a socially impactful Arts & Health program with clear objectives, but suffers from significant gaps in legal compliance, clarity, and completeness due to missing evaluation criteria and key procedural details.

Score Breakdown

Legal Compliance65/100

The tender defines the procedure type and CPV codes appropriately, and there are no disputes. However, the absence of a reveal date and explicit mandatory exclusion grounds are notable compliance deficiencies.

Missing reveal date
No explicit mandatory exclusion grounds
Clarity60/100

The program description and AI-extracted requirements are clear and understandable. However, the critical absence of specified evaluation criteria significantly hinders clarity regarding how bids will be assessed.

Missing evaluation criteria
Completeness60/100

Basic information, financial details, and duration are provided, and documents are attached. Nevertheless, the tender is incomplete due to the missing evaluation criteria, reveal date, and specific codes for the procedure type.

Missing evaluation criteria
Missing reveal date
Fairness65/100

The tender value is disclosed, and requirements appear generic. However, the lack of transparent evaluation criteria severely impacts fairness, as bidders cannot understand the basis for selection. The contradiction regarding e-submission also raises concerns.

Missing evaluation criteria
Contradiction regarding e-submission support
Practicality65/100

The contract start date and duration are clear. While 'E-Procurement' is listed, the contradiction with 'No e-submission' in automated checks creates uncertainty. A direct document URL is not explicitly provided, though Sell2Wales is mentioned.

Contradiction regarding e-submission support
No explicit direct document URL
Data Consistency60/100

Key dates are logical, and there are no disputes. However, several fields are unpopulated (Liable Person, procedure codes), and there's a significant contradiction between the stated 'E-Procurement' characteristic and the 'No e-submission' automated check result.

Missing 'Liable Person' field
Missing codes for 'Type' and 'Procedure'
Sustainability70/100

The tender's core objective to improve health and wellbeing for vulnerable patients inherently represents a strong social sustainability aspect. While explicit green or innovation criteria are not detailed, its social focus is commendable.

No explicit green procurement criteria
No explicit innovation focus

Strengths

Clear description of the program's purpose and target audience
Estimated value and contract duration are clearly specified
E-Procurement characteristic indicates a modern process
Strong inherent social focus of the program
No disputes or suspensions reported

Concerns

Absence of explicit evaluation criteria
Missing tender reveal date
Lack of explicit mandatory exclusion grounds
Contradiction regarding e-submission support
Missing key procedural codes and 'Liable Person' information

Recommendations

1. Clearly define and publish comprehensive evaluation criteria
2. Provide the tender reveal date for full transparency and legal compliance
3. Explicitly state all mandatory exclusion grounds

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