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Tenders

Cleaning Services at Buckinghamshire Council

Open
Deadline
118 days left
July 31, 2026
Contract Details
Category
Restricted Procedure
Reference
018852-2026
Value
£11,103,527
Location
Berkshire, Buckinghamshire and Oxfordshire, United Kingdom
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

March 03, 2026

Deadline for Questions

July 24, 2026

Submission Deadline

July 31, 2026

Contract Start Date

July 31, 2026

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Budget
£11,103,527
Duration
36 months
Location
Berkshire, Buckinghamshire and Oxfordshire
Type
Restricted Procedure
75
Quality Score/100
Good

Original Tender Description

Buckinghamshire Council requires cleaning services for its corporate offices and cross-county sites (74 sites in total) to ensure buildings are clean and safe. The contract will be for an initial term of 3 years, with potential extensions up to 6 years, estimated at £9,252,939. This procurement uses a two-stage process: Stage 1 Invitation to Participate (PSQ) and Stage 2 Tender Submission.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS6
--This advert is for Stage 1 only.
--Bidders must only complete and return the Procurement Specific Questionnaire (PSQ) and any documents requested within the PSQ at this stage.
--The PSQ must be returned via the Council's procurement portal.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to mandatory exclusion grounds as defined by relevant procurement legislation.
ELIGIBILITY REQUIREMENTS3
--Must be registered on the Buckinghamshire Council's procurement portal: https://in-tendhost.co.uk/buckinghamshire-council
--Must be willing and able to participate in a two-stage procurement process.
--The Council is of the opinion that TUPE will apply, and bidders must be prepared to address this.
TECHNICAL CAPABILITY REQUIREMENTS3
--Demonstrated ability to provide cleaning and sanitation services to corporate offices and cross-county sites.
--Experience in managing a portfolio of 74 sites.
--Ability to provide a suitable and timely service response with resilience through area managers.
FINANCIAL REQUIREMENTS1
--The estimated total contract spend for the full 6 years is £9,252,939. Bidders should be able to demonstrate financial capacity to undertake a contract of this value.

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Documents

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75
Good

Tender Quality Score

This tender for cleaning services is generally well-structured, with clear requirements for Stage 1. However, it lacks specific evaluation criteria and details on sustainability, and the submission deadline for Stage 1 appears to be in the past.

Score Breakdown

Legal Compliance75/100

The tender outlines a clear two-stage process and specifies a CPV code. However, the submission deadline for Stage 1 (March 20, 2026) has already passed relative to the tender date (March 3, 2026), which is a significant legal compliance issue. The absence of a reveal date for Stage 2 also creates uncertainty.

Stage 1 submission deadline has passed relative to the tender date.
Clarity80/100

The description of the service requirement, the number of sites, and the two-stage procurement process are clearly articulated. The reasons for not dividing the contract into lots are also explained. However, the absence of specified evaluation criteria for Stage 1 is a notable lack of clarity.

No evaluation criteria specified for Stage 1.
Completeness70/100

Most basic information is present, including title, organization, estimated value, and contract duration. The description provides context for the service. However, the lack of available document content and the missing reveal date for Stage 2 detract from completeness.

No document content available.
Missing reveal date for Stage 2.
Fairness85/100

The tender is conducted via an e-procurement portal, which promotes accessibility. The estimated value is disclosed, and the criteria for Stage 1 (PSQ) are implied to be based on eligibility and capability. The process is not tailored to specific companies.

Practicality65/100

The use of an e-procurement portal for submission is practical. However, the contract start date is listed as the same as the submission deadline, which is illogical. Financing information is not explicitly detailed, and the contract duration is clearly stated.

Contract start date is the same as the submission deadline, which is illogical.
Data Consistency90/100

Key fields such as title, reference, organization, and CPV code are populated. There are no reported disputes or suspensions. The dates provided, while problematic for the Stage 1 deadline, are internally consistent within the tender document itself.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation within the tender description or AI-extracted requirements. This suggests a lack of focus on sustainability criteria.

No mention of green procurement.
No mention of social aspects.

Strengths

Clear two-stage procurement process outlined.
E-procurement portal utilized for submissions.
CPV code and estimated value are provided.
Detailed description of service requirements and rationale for contract structure.

Concerns

Stage 1 submission deadline has passed.
Missing evaluation criteria for Stage 1.
No document content available.
Lack of sustainability considerations.

Recommendations

1. Correct the Stage 1 submission deadline or re-issue the tender with updated dates.
2. Specify the evaluation criteria for Stage 1.
3. Incorporate sustainability objectives into the tender requirements.

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