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Fleet Management System

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 04, 2026
Contract Details
Category
Other
Reference
012096-2026
Value
Not disclosed
Location
East Midlands, United Kingdom
Published
April 08, 2026
CPV Code
Project Timeline

Tender Published

February 10, 2026

Deadline for Questions

February 25, 2026

Submission Deadline

March 04, 2026

Contract Start Date

November 01, 2026

Budget
Not disclosed
Duration
60 months
Location
East Midlands
Type
Other
68
Quality Score/100
Good

Original Tender Description

The primary objective of this procurement is to procure, implement and support an operate a cost-effective software solution via cloud to enable Nottinghamshire Police to fully mange its fleet of vehicles, inclusive of workshop maintenance functionality.

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Requirements & Qualifications

10 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (2)
Technical (4)
Financial (1)
SUBMISSION REQUIREMENTS2
--Interested suppliers are invited to participate in pre-market engagement by March 4, 2026.
--Specific submission requirements for a formal bid are not yet available and will be detailed in the formal tender documents.
MANDATORY EXCLUSION GROUNDS1
--Not specified in this preliminary market engagement notice. These will be detailed in the formal tender documents.
ELIGIBILITY REQUIREMENTS2
--Suppliers must be interested in providing a cloud-based fleet management software solution with workshop maintenance functionality.
--Specific eligibility criteria for a formal bid are not yet available and will be detailed in the formal tender documents.
TECHNICAL CAPABILITY REQUIREMENTS4
--The solution must be a cost-effective, cloud-based software solution for comprehensive fleet management.
--The solution must include workshop maintenance functionality.
--The solution must enable Nottinghamshire Police to fully manage its fleet of vehicles.
FINANCIAL REQUIREMENTS1
--Not specified in this preliminary market engagement notice. Financial requirements for a formal bid will be detailed in the formal tender documents.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
012096-2026_ocds_record.json

This OCDS record details Nottinghamshire Police's procurement for a cloud-based software solution to manage its vehicle fleet, including workshop maintenance functionality.

OCDS Release PackageDOC
012096-2026_ocds_release.json

Nottinghamshire Police seeks a cloud-based software solution for comprehensive fleet management, including workshop maintenance functionality.

Official PDF VersionPDF
012096-2026_official.pdf

The Police and Crime Commissioner for Nottinghamshire is seeking a cloud-based fleet management software solution with workshop maintenance functionality and invites interested parties to participate in pre-market engagement by March 4, 2026.

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68
Good

Tender Quality Score

This is a clear preliminary market engagement notice for a fleet management system, effectively communicating its purpose and the current stage of procurement, though it lacks detailed financial and procedural information typical of a formal tender.

Score Breakdown

Legal Compliance80/100

As a preliminary market engagement notice, the absence of a defined procedure type and detailed requirements is explicitly stated as being reserved for formal tender documents, which is a standard and compliant approach for this stage. CPV codes are appropriate, and there are no disputes.

Clarity85/100

The description of the required solution (cloud-based fleet management with workshop functionality) is very clear. The notice explicitly states which detailed requirements (eligibility, financial, technical, submission, evaluation criteria) are not yet available, providing clear expectations for interested parties.

Completeness60/100

Basic information, deadlines, and duration are provided. However, the estimated value is classified, and detailed requirements and evaluation criteria are explicitly stated as not yet available, which limits the overall completeness for a full procurement understanding.

Estimated value classified
Detailed requirements and evaluation criteria not yet available
Fairness65/100

Document access is provided, and requirements are generic at this preliminary stage, suggesting no tailoring. However, the classified estimated value and the absence of e-submission could hinder equal access and transparency for potential bidders.

Estimated value classified
No e-submission option
Practicality60/100

The contract start date and duration are clearly specified. However, the lack of electronic submission and the classified financial information present practical limitations for potential suppliers in assessing and responding to the opportunity.

No electronic submission
Financing information (value) not disclosed
Data Consistency80/100

Dates are logical and consistent. While the 'Liable Person' field is empty and 'Type' and 'Procedure' are 'None', this is consistent with its status as a preliminary market engagement notice where such details are often not yet formalized.

Liable Person field empty
Sustainability20/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. It is also not indicated as EU-funded, which often correlates with higher sustainability standards.

No green procurement aspects
No social criteria mentioned

Strengths

Clear objective and scope for market engagement.
Appropriate CPV classification.
Transparent about what information is currently unavailable.
All basic tender information (title, reference, organization, deadlines, duration) is present.
Documents are available for review.

Concerns

Estimated value is classified, limiting transparency.
No electronic submission option.
Detailed requirements and evaluation criteria are not yet defined.
Absence of sustainability (green, social, innovation) considerations.
Procedure type is not defined, even if explained by the preliminary stage.

Recommendations

1. Disclose the estimated value to enhance transparency and allow suppliers to better gauge the opportunity.
2. Implement an electronic submission platform for future formal tenders to improve accessibility and efficiency.
3. Clearly outline sustainability objectives (environmental, social, innovation) in future tender documents.

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