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Tenders

Barnes Primary School Cleaning

Open
Deadline
118 days left
July 31, 2026
Contract Details
Category
Restricted Procedure
Reference
017602-2026
Value
£294,000
Location
Outer London - West and North West, United Kingdom
Published
March 28, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 26, 2026

Deadline for Questions

July 24, 2026

Submission Deadline

July 31, 2026

Contract Start Date

July 31, 2026

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Budget
£294,000
Duration
36 months
Location
Outer London - West and North West
Type
Restricted Procedure
75
Quality Score/100
Good

Original Tender Description

Barnes Primary School is seeking a professional cleaning contractor for its two sites, with a contract start date of 1st August 2026. The initial term is three years, with an option to extend for up to two further years. The school requires high cleaning standards, robust staffing, clear KPIs, and innovative approaches to sustainability and efficiency. Projected turnover for the five-year contract is circa £245,000 (excluding VAT). The procurement process is Competitive Flexible, Two Stage, Tender.

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Requirements & Qualifications

19 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (6)
Technical (5)
Financial (2)
SUBMISSION REQUIREMENTS5
--Declare interest in the tender.
--Download contract documents from https://in-tendhost.co.uk/cohesionconsulting/aspx/Home.
--The procurement process is Competitive Flexible, Two Stage, Tender Process.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be in a situation of exclusion.
ELIGIBILITY REQUIREMENTS6
--Bidders must be professional cleaning contractors.
--Bidders must be able to consistently deliver high cleaning standards.
--Bidders must have robust staffing and supervision arrangements.
TECHNICAL CAPABILITY REQUIREMENTS5
--Ability to deliver high cleaning standards across all areas of the school.
--Robust staffing and supervision arrangements.
--Clear KPIs and performance monitoring.
FINANCIAL REQUIREMENTS2
--Projected turnover for the five-year contract is expected to be circa £245,000 (excluding VAT).
--Value of the tender is 294,000 EUR.

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Documents

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75
Good

Tender Quality Score

This tender for cleaning services at Barnes Primary School is generally well-structured, with clear objectives and a defined scope. However, it lacks specific evaluation criteria and details on e-submission, impacting its overall practicality and fairness.

Score Breakdown

Legal Compliance75/100

The tender adheres to general regulatory compliance with a clear CPV code and a defined procedure. Deadlines appear reasonable given the scope. No disputes are noted. The procedure is 'Competitive flexible procedure' which is a recognized type.

Clarity80/100

The description of the school and the required services is clear. The eligibility and technical capability requirements are well-articulated. However, the absence of specified evaluation criteria leaves some ambiguity on how bids will be assessed.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the content of the tender documents is not available for review, and the 'reveal date' is missing, which hinders a full assessment of completeness.

No document content available
Missing reveal date
Fairness85/100

The tender is accessible via a registration portal, and documents are free of charge. The value is disclosed, and the criteria, while not fully detailed in terms of weighting, are generally objective. The mention of a potential 'insourced solution' or 'no award' if not convinced is a strong statement but within the bounds of competitive tendering.

Practicality65/100

The tender requires registration on an external portal for document access and interest declaration. While e-submission is implied by the portal, it's not explicitly stated. The contract start date is the same as the submission deadline, which is highly impractical and likely an error.

No explicit e-submission mentioned
Contract start date coincides with submission deadline
Data Consistency90/100

Key fields such as title, reference, organization, value, and duration are populated. There are no noted suspensions or disputes. The dates, however, present a significant inconsistency with the contract start date being the same as the submission deadline.

Contract start date coincides with submission deadline
Sustainability50/100

The tender mentions 'innovative approaches to sustainability' as a requirement, which is positive. However, there is no explicit mention of green procurement targets, social aspects, or innovation as distinct criteria, nor is it indicated as EU funded.

No explicit green procurement targets
No explicit social criteria

Strengths

Clear description of school and service needs
Defined CPV code and procedure type
Disclosure of estimated value and contract duration
Accessible tender documents

Concerns

Contract start date identical to submission deadline
Missing evaluation criteria
No content available for tender documents
Lack of explicit sustainability/social/innovation criteria

Recommendations

1. Clarify and correct the contract start date.
2. Publish detailed evaluation criteria.
3. Provide access to the full content of tender documents.

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