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Apprentice ePortfolio Platform - 2026

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 23, 2026
Contract Details
Category
Open Procedure
Reference
007261-2026
Value
£2,500,000
Location
Tees Valley and Durham, United Kingdom
Published
May 08, 2026
CPV Code
Project Timeline

Tender Published

January 27, 2026

Deadline for Questions

February 16, 2026

Submission Deadline

February 23, 2026

Contract Start Date

July 31, 2026

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Budget
£2,500,000
Duration
36 months
Location
Tees Valley and Durham
Type
Open Procedure
62
Quality Score/100
Good

Original Tender Description

The Education Training Collective (ETC) is a group of FE Colleges and Independent Training Providers within the North-East of England. We are seeking a supplier to provide a cloud-based ePortfolio system. The aim is to provide an intuitive, reliable, and adaptable system that better supports teaching, learning, assessment, progress tracking and reporting. It will also enhance engagement and communication between learners, staff, and employers, and ensure our digital infrastructure keeps pace with sector expectations and evolving delivery models. This investment is critical to maintaining high-quality learner experiences, improving operational efficiency, and supporting our strategic goals around digital transformation and continuous improvement.

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Requirements & Qualifications

23 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (19)
Financial (1)
SUBMISSION REQUIREMENTS1
--The tender must be submitted by 2026-02-23 at 16:00 (UTC).
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are provided in the analyzed information.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements are provided in the analyzed information.
TECHNICAL CAPABILITY REQUIREMENTS19
--The supplier must provide a cloud-based ePortfolio system.
--The system must be intuitive.
--The system must be reliable.
FINANCIAL REQUIREMENTS1
--The proposed solution's value should align with the estimated contract value of 2,500,000 EUR/£2.5M.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
007261-2026_ocds_record.json

This OCDS record details The Education Training Collective's open tender for a cloud-based ePortfolio system, outlining the buyer's information and the tender's initiation.

OCDS Release PackageDOC
007261-2026_ocds_release.json

This OCDS Release Package provides structured, machine-readable data detailing the tender for a cloud-based ePortfolio system for The Education Training Collective.

Official PDF VersionPDF
007261-2026_official.pdf

This tender notice from The Education Training Collective seeks a cloud-based ePortfolio system, outlining the project scope, an estimated £2.5M value, contract dates from August 2026, and a tender submission deadline of February 23, 2026.

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62
Good

Tender Quality Score

This tender for an ePortfolio platform is generally clear on its technical requirements and basic information, but suffers from significant omissions regarding evaluation criteria, eligibility, and exclusion grounds, impacting fairness and completeness.

Score Breakdown

Legal Compliance75/100

The procedure type and CPV code are clearly defined and appropriate. The submission deadline is reasonable from the current date. However, the explicit absence of specific mandatory exclusion grounds and eligibility requirements in the provided information is a notable legal compliance concern.

Missing specific mandatory exclusion grounds
Missing specific eligibility requirements
Clarity60/100

The project description and technical requirements for the ePortfolio system are clear and understandable. However, the complete absence of specified evaluation criteria is a major clarity deficiency, making it difficult for bidders to understand how their proposals will be assessed.

No evaluation criteria specified
Limited detail on performance conditions beyond general system capabilities
Completeness65/100

Basic information such as title, reference, organization, deadlines, value, duration, and location are well-provided. Documents are also listed as available. Nevertheless, the critical absence of evaluation criteria, specific eligibility/exclusion grounds, and details on the 'Divided into Parts' characteristic significantly reduce the tender's completeness.

No evaluation criteria specified
No specific eligibility or exclusion grounds provided
Fairness55/100

The estimated value is disclosed, and the technical requirements appear generic, not tailored to a specific company. However, the complete lack of evaluation criteria is a severe fairness issue, as it prevents transparent and objective assessment of bids. The absence of e-submission also impacts equal access and ease of participation.

No evaluation criteria specified
No e-submission functionality
Practicality60/100

The contract start date and duration are clearly specified. A significant practical drawback is the explicit lack of electronic submission support, which is a standard expectation in modern procurement. Financing information is limited to the estimated value, without further details.

No e-submission functionality
Limited financing details beyond estimated value
Data Consistency70/100

Most key fields are populated, and dates are logical and consistent. There are no reported disputes or suspensions. However, the 'Liable Person' field is empty, and the 'Value Classified: Yes' flag contradicts the explicit disclosure of the estimated value, indicating minor data inconsistencies.

"Liable Person" field is empty
"Value Classified: Yes" contradicts the disclosed estimated value
Sustainability20/100

The tender explicitly lacks any mention of green procurement, social criteria, or innovation focus. It is also not indicated as EU funded, suggesting a complete absence of sustainability considerations in this procurement.

No green procurement criteria
No social criteria

Strengths

Clear project description and objectives
CPV code correctly assigned
Estimated value disclosed
Documents are listed as available
Contract duration and start date clearly specified

Concerns

Absence of evaluation criteria
Lack of specific eligibility and mandatory exclusion grounds
No electronic submission functionality
Complete absence of sustainability considerations
Minor data inconsistencies (e.g., value classification, missing liable person)

Recommendations

1. Include comprehensive and objective evaluation criteria to ensure transparency and fairness.
2. Clearly specify all mandatory exclusion grounds and eligibility requirements for legal compliance.
3. Enable electronic submission to enhance accessibility and efficiency for bidders.

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