United Kingdom21 days leftOpen

Apprentice ePortfolio Platform - 2026

Tender Overview

LOCATION

Tees Valley and Durham, United Kingdom

VALUE

£2,500,000

DEADLINE

February 23, 2026 at 16:00

CATEGORY

Other

CPV CODE

48190000

REFERENCE

007261-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The Education Training Collective (ETC), comprising FE Colleges and Independent Training Providers in North-East England, seeks a supplier for a cloud-based ePortfolio system. The goal is an intuitive, reliable, and adaptable system to enhance teaching, learning, assessment, progress tracking, and reporting. It will also improve engagement and communication among learners, staff, and employers, ensuring our digital infrastructure meets sector expectations and evolving delivery models. This investment is crucial for high-quality learner experiences, operational efficiency, and supporting digital transformation and continuous improvement goals.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are provided in the analyzed information.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements are provided in the analyzed information.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The supplier must provide a cloud-based ePortfolio system.
  • The system must be intuitive.
  • The system must be reliable.
  • The system must be adaptable.
  • The system must support teaching.
  • The system must support learning.
  • The system must support assessment.
  • The system must support progress tracking.
  • The system must support reporting.
  • The system must enhance engagement between learners, staff, and employers.
  • The system must enhance communication between learners, staff, and employers.
  • The system must keep pace with sector expectations.
  • The system must keep pace with evolving delivery models.
  • The system must contribute to maintaining high-quality learner experiences.
  • The system must contribute to improving operational efficiency.
  • The system must support digital transformation.
  • The system must support continuous improvement.
  • The supplier must be able to provide the system for a duration of 36 months.
  • The supplier must be ready to commence services/implementation by August 2026.
💰

FINANCIAL REQUIREMENTS

  • The proposed solution's value should align with the estimated contract value of 2,500,000 EUR/£2.5M.
📋

SUBMISSION REQUIREMENTS

  • The tender must be submitted by 2026-02-23 at 16:00 (UTC).

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DOC
OCDS Record
OCDS Data007261-2026_ocds_record.json
Summary:
This OCDS record details The Education Training Collective's open tender for a cloud-based ePortfolio system, outlining the buyer's information and the tender's initiation.
DOC
OCDS Release Package
OCDS Data007261-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured, machine-readable data detailing the tender for a cloud-based ePortfolio system for The Education Training Collective.
PDF
Official PDF Version
Administrative Documents007261-2026_official.pdf
Summary:
This tender notice from The Education Training Collective seeks a cloud-based ePortfolio system, outlining the project scope, an estimated £2.5M value, contract dates from August 2026, and a tender submission deadline of February 23, 2026.
HTM
Tender Notice
General Information007261-2026.html
Summary:
The Education Training Collective is seeking a supplier for a cloud-based ePortfolio system to enhance teaching, learning, and digital transformation for its FE Colleges and training providers in North-East England, with an estimated value of £2.5M and a tender submission deadline of 23 February 2026.

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62
Good

Tender Quality Score

This tender for an ePortfolio platform is generally clear on its technical requirements and basic information, but suffers from significant omissions regarding evaluation criteria, eligibility, and exclusion grounds, impacting fairness and completeness.

Score Breakdown

Legal Compliance75/100

The procedure type and CPV code are clearly defined and appropriate. The submission deadline is reasonable from the current date. However, the explicit absence of specific mandatory exclusion grounds and eligibility requirements in the provided information is a notable legal compliance concern.

Missing specific mandatory exclusion grounds
Missing specific eligibility requirements
Clarity60/100

The project description and technical requirements for the ePortfolio system are clear and understandable. However, the complete absence of specified evaluation criteria is a major clarity deficiency, making it difficult for bidders to understand how their proposals will be assessed.

No evaluation criteria specified
Limited detail on performance conditions beyond general system capabilities
Completeness65/100

Basic information such as title, reference, organization, deadlines, value, duration, and location are well-provided. Documents are also listed as available. Nevertheless, the critical absence of evaluation criteria, specific eligibility/exclusion grounds, and details on the 'Divided into Parts' characteristic significantly reduce the tender's completeness.

No evaluation criteria specified
No specific eligibility or exclusion grounds provided
Fairness55/100

The estimated value is disclosed, and the technical requirements appear generic, not tailored to a specific company. However, the complete lack of evaluation criteria is a severe fairness issue, as it prevents transparent and objective assessment of bids. The absence of e-submission also impacts equal access and ease of participation.

No evaluation criteria specified
No e-submission functionality
Practicality60/100

The contract start date and duration are clearly specified. A significant practical drawback is the explicit lack of electronic submission support, which is a standard expectation in modern procurement. Financing information is limited to the estimated value, without further details.

No e-submission functionality
Limited financing details beyond estimated value
Data Consistency70/100

Most key fields are populated, and dates are logical and consistent. There are no reported disputes or suspensions. However, the 'Liable Person' field is empty, and the 'Value Classified: Yes' flag contradicts the explicit disclosure of the estimated value, indicating minor data inconsistencies.

"Liable Person" field is empty
"Value Classified: Yes" contradicts the disclosed estimated value
Sustainability20/100

The tender explicitly lacks any mention of green procurement, social criteria, or innovation focus. It is also not indicated as EU funded, suggesting a complete absence of sustainability considerations in this procurement.

No green procurement criteria
No social criteria

Strengths

Clear project description and objectives
CPV code correctly assigned
Estimated value disclosed
Documents are listed as available
Contract duration and start date clearly specified

Concerns

Absence of evaluation criteria
Lack of specific eligibility and mandatory exclusion grounds
No electronic submission functionality
Complete absence of sustainability considerations
Minor data inconsistencies (e.g., value classification, missing liable person)

Recommendations

1. Include comprehensive and objective evaluation criteria to ensure transparency and fairness.
2. Clearly specify all mandatory exclusion grounds and eligibility requirements for legal compliance.
3. Enable electronic submission to enhance accessibility and efficiency for bidders.

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B
Tender Quality Score
62/ 100 · Good

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