Original Tender Description
The Foreign, Commonwealth and Development Office (FCDO) has
estate property around the world and operates in over 280 different
locations. The estate comprises Embassies & High Commissions
(anything from a stand-alone, freehold building on a secure
compound, to a fitted-out leased office in a multi-occupied, high-rise
building), visa offices, residences for Heads of Post and residential
buildings for diplomats. Additionally, there are individual “legacy”
properties such as churches, cemeteries, etc.
The FCDO’s role in the management of its global Estate is similar to
an investor/developer/landlord in that:
• it owns, leases, occupies and manages the Estate
• it sells surplus and non–performing assets to maximise the
returns from the Estate
FCDO requires Service Providers to act on its behalf in the provision of
Real Estate Surveying Services to support the management of the
Global Estate. A broad range of professional services are required to
support the surveying team in managing the FCDO estate and any
estate related issues that may occur.
Top level service requirements include but are not limited to:
• Services, advice and due diligence relating to the viability of
freehold, leasehold, licenced property and land, with the management,
negotiation and transaction of the acquisition itself
• Services and advice on the disposal of land or property, as well as
the undertaking and managing the marketing and disposal of the
property
• Services, advice on rent related issues including rent reviews,
rental values and rental payments, including undertaking and
negotiation of rental agreements
• Services and advice on dealing with surrender, expiry or renewal
of a lease, including undertaking and managing negotiations on
dilapidations, lease terms and exit timing/strategy
• Services and advice in respect of issues relating to rates, land
and property taxes and charges, including negotiation or through
professional support/ representation at local land tribunals
• Valuations and appraisal advisory services
• Country specific town planning advice and guidance
• Legal advisory and Counsel Services
• One-off reports from on site or desktop studies, surveys and
audits
• Strategic advice to develop regional, country and estate and
asset management plans
Optional services which may be required under the contract include:
• Property, Facilities, Estate and Financial Process Management
Services
• Project Management Services
The intention is that this requirement will be split into lots based on
Geographic region:
Lot 1 – Africa
Lot 2 – Asia Pacification and South Asia
Lot 3 – Europe (including UK), Eastern Europe and Central Asia
Lot 4 – Middle East and North Africa
Lot 5 – Americas
Each lot will be awarded as a seperate contract. For each geographic
region a Service provider is appointed to, it is expected that either the
Service Provider or appointed subcontractors will be able to deliver
services within the region.
It is anticipated that the form of contract shall be FCDO Terms and
Conditions. The FCDO however are seeking feedback on appropriate
standard forms of contract used within the market to provide these
services.