Original Tender Description
Portsmouth City Council - the "Council" - has established a new Primary Contractor Framework. Contractors are able to undertake a range of multi-disciplinary project work on a Principal Contractor basis.
The Framework will serve as the primary route to procure building maintenance and to a lesser degree construction projects for Building Services within the Council, with works generally being undertaken to the Councils portfolio of nearly 15,000 social housing properties and 900 corporate assets.
The award of the framework agreement is 26th July 2021 and will be available to use for 4 years until 25th July 2025.
The framework agreement was established via evaluation of tenders submitted for Phase 1 works on Dunsmore Close flats 26-44, which comprises of a repair and improvement scheme to Local Authority blocks of flats.
Upon completion of Phase 1, the Council reserve the right to directly award a further two phases of works for additional blocks of flats for Dunsmore Close to the successful tenderer.
The estimated value for the works are -
• Phase 1 - £350K
• Phase 2 - £800K
• Phase 3 - £450K
The preferred bidder, D.M.Habens Ltd, and the next 12 highest-ranking contractors have been appointed onto the framework agreement, split into a primary tier of 6 contractors and a secondary tier of 7 contractors.
Typically works include but are not limited to;
• External and communal decoration
• Window replacement
• Roofing replacement
• Fire Door replacement
• Electrical works
• Fencing
• External repair to brickwork and concrete structures
Other projects may involve but are not limited to;
• Conversion of properties
• Refurbishment of properties
• Extensions
• Disabled adaptations
• Construction projects
It is forecast that the majority of projects, around 80% based upon historical demand, will be to the Councils social housing portfolio where residents usually remain in occupation for the
duration of works.
Although only a forecast subject to variation, the remaining 20% of projects are likely to be in relation to maintenance / construction of properties within the Councils varied corporate property portfolio, this includes properties such as;
• Schools
• Libraries
• Leisure centres
• Social Care Facilities
• Depots
• Commercial Buildings
• Community Centres
• Cultural assets
• Shops
It is anticipated that over the 4 year period up to £60m of PCC projects may be procured through the Framework based upon the agreed maintenance budget for 2021/22 and predicted budgets for future years.
Factoring in potential additional use by the PCC and use from other contracting authorities that will be able to access the framework agreement, either directly or via PCC, it is
anticipated that the maximum spend on the Framework could be as much £100m, although no commitment can be made in this respect.
Typically the majority of projects will range from £100k - £250k however there will be frequent occurrences where project values are below £100k ranging up to above £1.5m. There is no minimum or maximum project values as whilst the contract value ranges may differ the core work is of a similar nature.
The framework has a primary and secondary tier, whilst allowing for award of call off contracts via mini-competition and direct award against a range of options. Further details
on who can access the framework, the contract award provisions and operation see section II.2.4.
The procurement was undertaken in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015).
Application was via submission of completed tender via the Council's e-sourcing system accessible via: https://in-tendhost.co.uk/portsmouthcc/aspx/home which was used to administrate the procurement process.