United Kingdom20 days leftOpen

ELECTRONIC TRACKING AND MONITORING SYSTEM FOR VISITING CARE WORKERS

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£230,400

DEADLINE

February 23, 2026 at 00:00

CATEGORY

Other

CPV CODE

72000000

REFERENCE

006265-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The Council is seeking to establish a Contract for the provision of a Cloud hosted software application supporting the Intermediate Care Service which provides visiting care workers to people in their homes and potentially extending to other in-house service provisions.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided tender summaries.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements (e.g., company registration, specific certifications) are detailed in the provided tender summaries.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide a Cloud-hosted software application.
  • The software must support the Intermediate Care Service.
  • The software must enable electronic tracking and monitoring of visiting care workers in people's homes.
  • The software should have the potential for extension to other in-house service provisions.
  • The contract duration for the provision of the software is 60 months.
💰

FINANCIAL REQUIREMENTS

  • Submit a price proposal for the Cloud-hosted software application.
  • The price proposal will account for 50% of the overall evaluation score.
  • The estimated contract value is 230,400 EUR.
📋

SUBMISSION REQUIREMENTS

  • Submit the tender response via the ProContract procurement portal.
  • Register on the ProContract portal if not already registered.
  • Ensure the submission is received by the deadline: 2026-02-23T00:00:00+00:00.
  • Address quality aspects in the submission, as quality will account for 50% of the overall evaluation score.

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HTM
Lot L-1
Administrative DocumentsL-1.html
Summary:
This document provides instructions for logging into the ProContract procurement portal, including registration, password reset, and access to help resources, along with details on the platform's cookie policy.
DOC
OCDS Record
OCDS Data006265-2026_ocds_record.json
Summary:
Bracknell Forest Borough Council is seeking a cloud-hosted software application to support its Intermediate Care Service for home-visiting care workers, with potential expansion to other in-house services.
DOC
OCDS Release Package
OCDS Data006265-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured, machine-readable data detailing Bracknell Forest Borough Council's tender for a cloud-hosted software application to support their Intermediate Care Service.
PDF
Official PDF Version
General Information006265-2026_official.pdf
Summary:
Bracknell Forest Borough Council invites tenders for a cloud-hosted software application to electronically track and monitor visiting care workers, with submissions due by 23 February 2026, evaluated 50% on price and 50% on quality.
HTM
Tender Notice
Administrative Documents006265-2026.html
Summary:
Bracknell Forest Borough Council seeks a Cloud-hosted software application for electronic tracking and monitoring of visiting care workers in its Intermediate Care Service, with potential for broader in-house service use.

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60
Good

Tender Quality Score

This tender presents a clear high-level objective and utilizes an e-procurement portal, but suffers from significant gaps in detailed evaluation criteria and specific eligibility/exclusion grounds, impacting clarity, completeness, and fairness.

Score Breakdown

Legal Compliance70/100

The procedure type and CPV codes are clearly defined, and there are no reported disputes. The submission period from today's date appears reasonable for a below-threshold tender. However, the absence of a reveal date prevents a full assessment of initial advertising period compliance, and the summary lacks specific details on mandatory exclusion grounds, which could be a compliance risk if not fully elaborated in the main documents.

Missing reveal date (prevents full assessment of initial advertising period)
No specific mandatory exclusion grounds detailed in summary
Clarity60/100

The tender's description and high-level technical, financial, and submission requirements are clear, as is the 50% price / 50% quality evaluation split. However, the critical lack of detailed sub-criteria for the 50% quality component significantly reduces clarity for potential bidders, making it difficult to understand how to best address the contracting authority's needs. Specific eligibility and exclusion grounds are also not detailed in the summary.

Lack of detailed sub-criteria for quality evaluation (50% of score)
No specific eligibility requirements detailed in summary
Completeness55/100

Basic information such as title, reference, organization, deadlines, value, duration, and location are provided. All five tender documents are available. Nevertheless, the tender is significantly incomplete due to the absence of detailed evaluation criteria for the quality component, which is crucial for bidders. Specific eligibility and exclusion grounds are also not fully detailed in the provided summaries.

Missing detailed evaluation criteria for quality component
No specific eligibility requirements detailed in summary
Fairness50/100

The tender benefits from disclosed value, implied document access, and support for electronic submission via a dedicated portal, suggesting equal access. Requirements appear generic and not tailored. However, the lack of detailed sub-criteria for the 50% quality evaluation severely impacts fairness, as bidders cannot objectively understand how their quality proposals will be assessed, potentially leading to an opaque and subjective evaluation process.

Lack of detailed sub-criteria for quality evaluation, impacting objectivity and transparency
Practicality75/100

Electronic submission is clearly supported via the ProContract procurement portal, which is a significant practical advantage. The contract start date and duration are explicitly stated. While a direct document URL is not provided in the summary, the portal mention implies accessibility. Financing information is limited to the estimated value.

No direct document URL provided in summary
Basic financing information (only estimated value)
Data Consistency70/100

Key dates are logical and consistent, and there are no reported disputes or suspensions. However, some minor fields like 'Liable Person' and procedure codes are unpopulated. There are also inconsistencies between automated check results (e.g., 'Missing evaluation criteria', 'No e-submission') and the AI-extracted requirements, indicating some data quality issues in the overall tender information provided.

Unpopulated fields (e.g., Liable Person, procedure codes)
Discrepancies between automated check results and AI-extracted requirements
Sustainability20/100

The tender does not explicitly incorporate any green procurement, social aspects, or innovation focus. It is also not indicated as EU funded, which often correlates with higher sustainability standards.

No green procurement criteria
No social criteria

Strengths

Clear high-level description of required service
Electronic submission supported via ProContract portal
Estimated value, contract duration, and start date clearly specified
CPV code appropriately assigned and no reported disputes
Documents available for access

Concerns

Critical lack of detailed quality evaluation sub-criteria (50% of score)
Absence of specific eligibility and mandatory exclusion grounds in summary
Missing reveal date for full compliance assessment
No explicit integration of sustainability, social, or innovation aspects
Minor unpopulated fields and data inconsistencies

Recommendations

1. Provide comprehensive and detailed sub-criteria for the quality evaluation component to ensure transparency and fairness.
2. Clearly specify all eligibility and mandatory exclusion grounds within the main tender documents and ensure they are summarized accurately.
3. Integrate relevant green, social, and innovation criteria where applicable to enhance the tender's sustainability profile.

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B
Tender Quality Score
60/ 100 · Good

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