Estonia23 days leftOpen

Purchase of inventory for Sillamäe athletics and football stadium

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€141,853

DEADLINE

February 25, 2026 at 09:00

CATEGORY

Supplies

CPV CODE

37400000-2

REFERENCE

305302

Project Timeline

Contact Information

View Original

Original Tender Description

Riigihanke esemeks on ehitatava kergejõustiku- ja jalgpallistaadioni inventari (seadmete ja vahendite) ostmine vastavalt Vormil 6 „Pakkumuse maksumuse tabel“ toodud inventari nimekirjale ja kogustele, koos komplekteerimise, transpordi, paigalduse ja paigalduseks vajalike kaasuvate tegevustega ning seadistustega, koos kasutuseks vajaliku dokumentatsiooni ja eesti-keelsete kasutusjuhenditega, kasutamise väljaõppe ja koolitusega eesti keeles, kui need on inventari õigeks kasutamiseks vajalikud, arvestades igakülgselt hanke alusdokumentides esitatud nõudeid ja tingimusi.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders and subcontractors must not have grounds for exclusion from the procurement procedure according to RHS § 95 lg 1.

ELIGIBILITY REQUIREMENTS

  • The bid must comply with all conditions set forth in the tender documents.
  • Offered products must comply with the laws and requirements of the Republic of Estonia, be new, durable, and have low maintenance costs.
  • If the bidder relies on the financial means of another entity, that entity must guarantee financial support and joint liability for the performance of the contract.
  • If the bidder relies on the technical and professional competence of another entity, that entity must participate in the execution of the contract at least to the extent its indicators were relied upon.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must ensure the purchase, delivery, installation, setup, user training, and documentation of the Sillamäe athletics and football stadium inventory in accordance with the conditions set forth in the tender documents.
  • The offered sports equipment must be new, durable, and safe.
  • The bidder must carry out installation, training, and waste management according to the technical description (RHAD Lisa 1).
💰

FINANCIAL REQUIREMENTS

  • The cost must be submitted without VAT.
  • The bid cost must be submitted in Form 6 Bid Cost Table, filling in unit and total prices.
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted electronically in the information system, by electronically completing the European Single Procurement Document (ESPD).
  • In case of a joint bid, Form 2 Joint Bid Power of Attorney must be submitted.
  • The bidder's representative must submit Form 1 Power of Attorney.
  • If the bidder relies on the technical capability of another entity, Form 8 Third Party Consent Technical Capability must be submitted.
  • If the bidder relies on the financial means of another entity, Form 7 Third Party Consent Financial Means must be submitted.
  • When using subcontractors, Form 5 Subcontractor Consent and Form 4 Subcontracting Confirmation must be submitted.
  • The bidder must submit Form 3 Product Compliance Confirmation.
  • The bid cost must be submitted in Form 6 Bid Cost Table.

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PDF
Vastavustingimused
Hanke Tingimused305302_vastavustingimused.pdf6.5 KB
Summary:
This document outlines the conditions for submitting a tender, including requirements for joint tenderers' power of attorney, general compliance with tender documents, the structure for presenting costs, and principles of equivalence, also featuring questions for the bidder to provide confirmations.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305302_hindamiskriteeriumid.pdf4.1 KB
Summary:
This document outlines the evaluation criteria for the procurement of inventory for the Sillamäe athletics and football stadium, where cost is the sole criterion (100% weight, excluding VAT) and the lowest price receives the maximum score.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305302_hankepass_taiendavate_selgitusteg...74.0 KB
Summary:
This document is an informational European Single Procurement Document (ESPD) outlining the contracting authority's conditions, including qualification and exclusion criteria, which bidders must meet and submit electronically through the information system.
PDF
RHAD Kergejõustiku inventar
Hanke TingimusedRHAD Kergejõustiku inventar.pdf403.6 KB
Summary:
Sillamäe City Government is seeking bids for the purchase of inventory for the Sillamäe athletics and football stadium, including delivery, installation, setup, training, and documentation, in accordance with the conditions set forth in the tender basic documents.
PDF
RHAD Lisa 1 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidRHAD Lisa 1 Tehniline kirjeldus Kergejõu...300.9 KB
Summary:
This document outlines the technical requirements for the procurement, delivery, and installation of inventory for the Sillamäe athletics and football stadium, including the supply and installation of new, durable, and safe sports equipment, along with training and waste removal.
PDF
RHAD Lisa 2 Hankelepingu projekt
Lepingu MallRHAD Lisa 2 Hankelepingu projekt Kergejõ...314.8 KB
Summary:
This document is a draft contract for the procurement of inventory, including delivery, installation, and user training, for the Sillamäe athletics and football stadium.
DOC
Vorm 1 Volikiri
VolikiriVorm 1 Volikiri.docx16.0 KB
Summary:
Bidders must complete this power of attorney form (Form 1) to authorize a representative to act on behalf of the company for the “Sillamäe athletics and football stadium inventory purchase” tender.
DOC
Vorm 2 Ühise pakkumuse volikiri
VolikiriVorm 2 Ühise pakkumuse volikiri.docx16.2 KB
Summary:
This document is a power of attorney for submitting a joint bid, authorizing one bidder to act on behalf of other joint bidders in the public procurement "Acquisition of inventory for Sillamäe athletics and football stadium."
DOC
Vorm 3 Kinnitus toodete nõuetele vastavuse kohta
VastavusdeklaratsioonVorm 3 Kinnitus toodete nõuetele vastavu...16.1 KB
Summary:
This form requires the bidder to confirm that the offered products comply with Estonian laws and requirements, are new, durable, and have low maintenance costs.
DOC
Vorm 4 Allhanke kasutamise kinnitus
Esitamise VormidVorm 4 Allhanke kasutamise kinnitus.docx16.8 KB
Summary:
Bidders must use this form to confirm the use of subcontractors for meeting qualification criteria, detailing their names, services, and the percentage of work.
DOC
Vorm 5 Allhankija nõusolek
Esitamise VormidVorm 5 Allhankija nõusolek.docx16.2 KB
Summary:
This is a subcontractor's consent form, confirming the subcontractor's willingness to participate in the bid and their compliance with the absence of grounds for exclusion from the procurement procedure as per RHS § 95 lg 1.
XLS
Vorm 6 Pakkumuse maksumuse tabel
Esitamise VormidVorm 6 Pakkumuse maksumuse tabel.xlsx25.7 KB
Summary:
This document is a tender cost table listing the inventory for the Sillamäe athletics and football stadium, for which bidders must provide unit and total prices.
DOC
Vorm 7 Teise isiku nõusolek majanduslikud vahendid
Esitamise VormidVorm 7 Teise isiku nõusolek majandusliku...15.8 KB
Summary:
This document is a third-party consent form allowing a bidder to rely on their economic resources and net turnover for qualification, ensuring financial support if needed and joint and several liability for contract performance.
DOC
Vorm 8 Teise isiku nõusolek tehniline suutlikkus
Esitamise VormidVorm 8 Teise isiku nõusolek tehniline su...17.1 KB
Summary:
This form is required for a third party to grant consent for a bidder to rely on their technical and professional competence for qualification purposes and to commit to participating in the contract's execution at least in the part where their indicators were relied upon.

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83
Excellent

Tender Quality Score

This tender is generally well-structured, offering clear requirements and transparent evaluation criteria, but it significantly lacks explicit sustainability aspects. The documentation is comprehensive, supporting a fair and practical procurement process.

Score Breakdown

Legal Compliance80/100

The tender demonstrates good legal compliance, with reasonable submission deadlines, clearly defined procedure type, and appropriate CPV codes. It references national procurement acts and is EU-funded, indicating adherence to regulations. No disputes or suspensions were detected. A minor ambiguity exists with 'Value Classified: Yes' despite the estimated value being disclosed.

Value is marked as classified, although an estimated value is publicly disclosed.
Clarity90/100

Clarity is a strong point of this tender. The description is unambiguous, requirements are well-documented and understandable, and evaluation criteria (100% cost, lowest price wins) are explicitly stated. Performance conditions and AI-extracted requirements are comprehensive and clear.

Completeness90/100

The tender is highly complete, providing all essential basic, financial, timeline, and classification information. A total of 15 documents are attached, most with detailed summaries, ensuring bidders have comprehensive information. Requirements and criteria are thoroughly defined.

Fairness90/100

Fairness is well-addressed, with full document access, disclosed estimated value, and objective, transparent evaluation criteria. The tender supports e-procurement for equal access. Requirements appear generic and not tailored to a specific company. The justification for not dividing the tender into parts is provided and seems reasonable for a comprehensive project.

Practicality80/100

The tender is practical, supporting electronic submission and providing a clear e-procurement system URL. The contract start date is known, and financing information is exceptionally detailed. However, the specific contract duration is not explicitly stated in the basic information, though it is likely covered in the draft contract.

Contract duration is not explicitly stated in the basic information.
Data Consistency90/100

Data consistency is generally high, with all key fields populated and logical dates. No suspensions or disputes are reported. The minor inconsistency regarding 'Value Classified: Yes' versus the disclosed estimated value is present but does not significantly hinder overall consistency.

Value is marked as classified, although an estimated value is publicly disclosed.
Sustainability30/100

This category is a significant weakness. The tender explicitly lacks any green procurement, social aspects, or innovation focus, as confirmed by automated checks. While EU-funded, this project does not integrate sustainability criteria into its requirements.

Lack of explicit green procurement, social, or innovation criteria.

Strengths

Comprehensive documentation (15 documents provided)
Clear and objective evaluation criteria (100% cost-based)
Detailed financing information and EU funding
Full e-procurement support for equal access
Clear description and well-defined requirements

Concerns

Significant lack of sustainability (green, social, innovation) criteria
Minor inconsistency regarding 'Value Classified' vs. disclosed value
Contract duration not explicitly stated in basic tender information
Justification for not dividing into parts, while reasonable, always warrants careful review

Recommendations

1. Integrate specific green, social, and innovation criteria into future tenders, especially for EU-funded projects, to align with broader sustainability goals.
2. Clarify the 'Value Classified' status if the estimated value is publicly disclosed to avoid any ambiguity.
3. Explicitly state the contract duration in the basic tender information for enhanced clarity and bidder convenience.

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Tender Quality Score
83/ 100 · Excellent

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