Estonia23 days leftOpen

Automated system and laboratory materials for immunohistochemical reactions

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€1,200,000

DEADLINE

February 25, 2026 at 11:00

CATEGORY

Supplies

CPV CODE

33100000-1

REFERENCE

305211

Project Timeline

Contact Information

View Original

Original Tender Description

Raamlepingu maksimaalseks maksumuseks on seadme maksumus koos laborimaterjaliga, seadme garantiiperioodi järgse hooldusteenuse maksumus (vastavalt esitatud pakkumusele) ja erakorraliste remonditööde maksumus, milleks on 100% hooldusteenuse maksumusest (sh. varuosade maksumus).
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must meet the contracting authority's established exclusion grounds.

ELIGIBILITY REQUIREMENTS

  • Bidders must meet the contracting authority's established qualification conditions.
  • Confirm adherence to international and EU sanctions regarding goods and subcontractors.
  • Agree to the terms of the framework agreement for renting, maintenance, repair, and purchase of laboratory materials.
  • Participate in an open procurement procedure.
  • Adhere to general conditions for participation.
  • Meet geographical origin requirements (if specified in the document).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide conformity declarations for the offered device.
  • The offered device must have features for slide drying.
  • The offered device must have features for individual processing.
  • The offered device must include titration protocol software.
  • The bid must cover the rental of the immunohistochemical reactions automator, purchase of laboratory materials, and repair works.
  • The offered immunohistochemical reactions automator and laboratory materials must meet the technical conditions described in "Lisa_1_Tehnilised_tingimused.docx".
  • State the conformity of the offered device to the requirements.
  • Provide references to product information materials.
💰

FINANCIAL REQUIREMENTS

  • The bid price must include 6 years of maintenance costs.
  • The bid price must include 4 years of laboratory material costs.
  • Submit a detailed cost breakdown for the immunohistochemical reactions automator and laboratory materials (reagents, consumables) for four years.
  • The cost breakdown must consider projected annual test volumes.
📋

SUBMISSION REQUIREMENTS

  • Submit a participation statement.
  • Declare any business secrets (if applicable).
  • Use the form "Lisa 2 - Maksumuse tabel.xlsx" for submitting the price offer.
  • If submitting as a joint bidder, provide a power of attorney authorizing one joint bidder to represent all joint bidders in the public procurement, sign the bid, conclude the framework agreement, and perform all actions related to the execution of the framework agreement.
  • Submit a participation application form, confirming agreement to all tender conditions and providing company and contact details.
  • Use the form "Lisa_4_Vorm_II_Avaldus.docx" for submitting the participation application.

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PDF
Vastavustingimused
Hanke Tingimused305211_vastavustingimused.pdf10.9 KB
Summary:
This document outlines mandatory tender submission conditions, including an application for participation, declaration of business secrets, conformity declarations for the offered device, and confirmations regarding compliance with international and EU sanctions for goods and subcontractors.
DOC
Lisa 1 Tehnilised tingimused
Tehnilised SpetsifikatsioonidLisa_1_Tehnilised_tingimused.docx31.9 KB
Summary:
This document outlines the technical specifications for an automated immunohistochemistry reaction system and laboratory materials required by Sihtasutus Tartu Ülikooli Kliinikum, requesting bidders to detail their proposed device's compliance with these requirements and provide references to product information.
XLS
Lisa 2 - Maksumuse vorm
Esitamise VormidLisa 2 - Maksumuse tabel.xlsx15.6 KB
Summary:
This is a cost submission form requiring bidders to detail the pricing for a four-year supply of reagents and consumables for an automated immunohistochemistry system, based on estimated annual test volumes.
DOC
Lisa 4 Vorm II Hankemenetluses osalemise avaldus
Esitamise VormidLisa_4_Vorm_II_Avaldus.docx21.3 KB
Summary:
This form is an application to participate in the tender, requiring the bidder to confirm agreement with all tender conditions and provide company and contact details.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305211_hindamiskriteeriumid.pdf3.3 KB
Summary:
Bids will be evaluated based on 70% price (including 6-year maintenance and 4-year lab materials) and 30% technical specifications, which include slide drying, individual slide processing, and titration protocol software.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305211_hankepass_taiendavate_selgitusteg...69.0 KB
Summary:
This is an explanatory Hankepass (ESPD) document outlining the contracting authority's stipulated exclusion grounds and qualification conditions that bidders must meet, but which is not to be completed directly within this document.
PDF
Juhised pakkujale
Hanke TingimusedJuhised pakkujale.pdf209.0 KB
Summary:
This document provides instructions for bidders in an open procurement for the rental of an automated immunohistochemical reaction device, purchase of laboratory materials, and repair works, outlining general conditions and geographical eligibility requirements.
PDF
Raamleping
Lepingu MallLisa 3 - Lepinguprojekt.pdf185.4 KB
Summary:
This document is a draft framework agreement detailing the terms for the rental, maintenance, and repair of an automated immunohistochemistry machine and the subsequent purchase of necessary laboratory materials for a medical institution.
DOC
Ühispakkujate volikiri
VolikiriLisa_4_Vorm_I_Ühispakkujate_volikiri.doc...19.7 KB
Summary:
This document is a power of attorney for joint bidders, authorizing one of the joint bidders to represent all joint bidders in the public procurement, sign the tender, conclude the framework agreement, and perform all actions related to its fulfillment.

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69
Good

Tender Quality Score

This tender is well-documented and clear in its requirements, but significant concerns exist regarding fairness due to potentially tailored specifications and an ambiguous participant limit, alongside notable data inconsistencies.

Score Breakdown

Legal Compliance85/100

The tender demonstrates good legal compliance, with reasonable submission deadlines, a clearly defined open procedure, appropriate CPV codes, and no detected disputes. The use of ESPD and mention of adherence to international/EU sanctions further support compliance with national and EU procurement regulations.

Clarity85/100

The tender's description is clear, and requirements are well-documented and categorized, including detailed technical, financial, and submission criteria. Evaluation criteria are explicitly stated (70% price, 30% technical), and a draft framework agreement provides clarity on performance conditions.

Completeness90/100

The tender is highly complete, providing all essential basic, financial, and timeline information. All 10 associated documents are listed, with required forms clearly identified. Comprehensive requirements, evaluation criteria, and location details are thoroughly defined.

Fairness40/100

Fairness is significantly compromised by two main factors: the explicit 'Max Participants: 1' for an open procedure, which is highly contradictory and suggests a tailored approach, and the very specific technical requirements (e.g., slide drying, individual processing, titration protocol software) which, while potentially necessary, could limit competition to a very narrow set of suppliers.

The 'Max Participants: 1' for an open procedure is highly ambiguous and potentially restrictive.
Specific technical requirements may limit competition to a very small number of manufacturers.
Practicality70/100

The tender supports electronic submission and specifies a clear contract start date and duration. While the estimated value is disclosed, the 'Value Classified: Yes' flag is contradictory. A direct document URL is not provided, though access via the e-procurement portal is implied.

Contradictory 'Value Classified: Yes' flag despite an estimated value being provided.
Lack of a direct document URL, relying solely on the e-procurement portal for access.
Data Consistency40/100

Data consistency is poor due to critical contradictions. The 'Value Classified: Yes' flag directly conflicts with the disclosed 'Estimated Value: 1,200,000.00 EUR'. More significantly, the contract duration of 84 months (7 years) is inconsistent with the financial requirements for 6 years of maintenance costs and 4 years of laboratory material costs, creating ambiguity for bidders.

Direct contradiction between 'Value Classified: Yes' and the disclosed 'Estimated Value'.
Inconsistency between the 84-month contract duration and the 6-year maintenance / 4-year laboratory material cost requirements.
Sustainability20/100

The tender scores very low on sustainability as it lacks any explicit mention of green procurement, social criteria, or innovation focus. It is also not indicated as being EU funded, which often correlates with higher sustainability standards.

Absence of green procurement criteria.
Lack of social aspects or considerations.

Strengths

Comprehensive and well-structured documentation.
Clear and detailed evaluation criteria.
Electronic submission and e-procurement enabled.
Reasonable submission deadline for an open procedure.
Detailed breakdown of required forms and documents.

Concerns

Ambiguous 'Max Participants: 1' for an open procedure.
Highly specific technical requirements potentially limiting competition.
Contradiction in 'Value Classified' status and disclosed estimated value.
Inconsistency between contract duration and financial requirement periods.
Complete absence of sustainability, social, or innovation criteria.

Recommendations

1. Clarify the 'Max Participants: 1' statement to ensure it does not restrict fair competition in an open procedure.
2. Review technical specifications to ensure they are performance-based and allow for broader competition, or provide robust justification for highly specific requirements.
3. Rectify data inconsistencies, particularly regarding the 'Value Classified' flag and the alignment of financial requirement periods with the overall contract duration.

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Tender Quality Score
69/ 100 · Good

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