Estonia9 days leftOpen

Purchase of sweat collection device and consumables

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€60,000

DEADLINE

February 11, 2026 at 12:00

CATEGORY

Supplies

CPV CODE

33100000-1

REFERENCE

304972

Project Timeline

Contact Information

View Original

Original Tender Description

Riigihanke eesmärk on sõlmida raamleping higikogumise seadme ja kulutarvikute ostmiseks ning seadme hooldamiseks ja remondiks.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must not be subject to mandatory exclusion grounds.

ELIGIBILITY REQUIREMENTS

  • The bidder must meet the qualification requirements specified by the contracting authority.
  • The bidder must confirm compliance with EU sanctions prohibiting the use of subcontractors or suppliers related to the Russian Federation by more than 10%.
  • The bidder may rely on the technical and professional competence and previous experience of another entity to meet the tender conditions.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The offered sweat collection device and consumables must comply with all technical, functional, and certification requirements specified in the technical description.
  • The bidder must be capable of providing medical device sales and maintenance services, including post-warranty maintenance and repair, for a period of 48 months.
💰

FINANCIAL REQUIREMENTS

  • The bid must include the total cost of the sweat collection device, consumables, and maintenance services.
  • The bid must include prices excluding VAT for the sweat collection device and consumables, based on an estimated 200 studies per year.
📋

SUBMISSION REQUIREMENTS

  • A completed European Single Procurement Document (ESPD) must be submitted with the bid.
  • In case of a joint bid, a completed power of attorney (Annex 4) must be submitted, confirming the joint bidders' joint liability and authorizing one partner to submit the bid.
  • If the bidder relies on the resources of another entity, a completed consent form (Annex 5) must be submitted, where the other entity confirms its consent and commitment to fulfill the contract in the part on which the bidder relies.
  • A completed technical description form (Annex 1) must be submitted with the bid, confirming the compliance of the offered device and consumables with the requirements.
  • Manufacturer data and CE declarations for the offered sweat collection device and consumables must be submitted with the bid.
  • A completed cost form (Annex 3) must be submitted with the bid, with all blue cells filled with prices excluding VAT.
  • The submission deadline for bids is February 11, 2026, at 12:00:00.

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PDF
Vastavustingimused
Hanke Tingimused304972_vastavustingimused.pdf18.0 KB
Summary:
Bidders must confirm compliance with EU sanctions prohibiting the use of Russian-affiliated subcontractors or suppliers for over 10% of the contract value, and joint bidders must submit a power of attorney.
DOC
Lisa 1. Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 Tehniline kirjeldus.docx32.0 KB
Summary:
This document is a technical description template requiring bidders to confirm their proposed sweat collection device and consumables meet all specified technical, functional, and certification requirements, including providing manufacturer's data and CE declarations.
XLS
Lisa 3. Maksumuse vorm
Esitamise VormidLisa 3 Maksumuse vorm.xlsx20.3 KB
Summary:
This document is a mandatory cost form for submitting a bid for a sweat collection device and consumables, requiring all blue fields to be completed with VAT-exclusive prices, based on an estimated 200 studies per year.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304972_hindamiskriteeriumid.pdf3.1 KB
Summary:
This document specifies that bids will be evaluated 100% based on the total cost of the sweat collection device, consumables, and maintenance, with the lowest price receiving maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304972_hankepass_taiendavate_selgitusteg...62.9 KB
Summary:
This document is an explanatory guide for completing the European Single Procurement Document (ESPD), outlining the contracting authority's requirements for bidder qualification and exclusion grounds, but it is not to be submitted with the tender.
DOC
Juhend pakkujale
Hanke TingimusedJuhend pakkujale.docx55.1 KB
Summary:
This guide provides bidders with an overview of the terms and requirements for the open procurement procedure to purchase a sweat collection device and consumables for Tallinn Children's Hospital.
DOC
Lisa 2. Raamlepingu projekt
Lepingu MallLisa 2 Raamlepingu projekt.docx62.0 KB
Summary:
This document is a draft medical device sales and maintenance agreement for the purchase of a sweat collection device and consumables, including post-warranty maintenance and repair services for 48 months.
DOC
Lisa 4. Ühispakkujate volikiri
VolikiriLisa 4 Ühispakkujate volikiri.docx26.5 KB
Summary:
This document is a power of attorney for joint bidders, confirming their solidarity responsibility and authorizing one partner to submit the bid and perform all related actions for the tender 'Procurement of sweat collection device and consumables'.
DOC
Lisa 5. Teise ettevõtja nõusolek tema vahenditele tuginemiseks
Esitamise VormidLisa 5 Teise ettevõtja nõusolek tema vah...24.0 KB
Summary:
This document is a consent form for a third-party company to allow a bidder to rely on its technical and professional competence and past experience to meet tender qualification criteria, with a commitment to fulfill the relevant part of the contract.

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75
Good

Tender Quality Score

This tender is well-structured and transparent, leveraging e-procurement effectively with clear requirements and a cost-based evaluation. Key areas for improvement include integrating sustainability considerations and clarifying the scope of negotiation.

Score Breakdown

Legal Compliance75/100

The tender generally adheres to legal requirements, with a clearly defined procedure, appropriate CPV codes, and no detected disputes. The inclusion of EU sanctions compliance is a positive. However, the 'Negotiation Allowed' characteristic, when evaluation is 100% cost-based, introduces a minor ambiguity regarding the practical application of negotiation within an open procedure. The 'Max Participants: 1' for a framework agreement is unusual but not legally non-compliant if justified.

Ambiguity regarding negotiation scope with 100% cost evaluation.
Clarity80/100

The tender provides a clear description of its objective, well-documented requirements, and explicit evaluation criteria (100% cost). The AI-extracted requirements are comprehensive and easy to understand. Performance conditions are clearly referenced to the draft contract.

Minor potential for confusion regarding the practical implications of 'Negotiation Allowed' when price is the sole evaluation factor.
Completeness70/100

All essential information, including title, reference, organization, value, deadlines, and location, is provided. A comprehensive set of 10 documents is attached, covering qualification, technical specifications, and submission forms. The financing condition is appropriately referenced to the draft contract.

The content of the XML ESPD document was not analyzed by AI, which is a minor gap in the assessment's completeness, though the tender likely provides it correctly.
Fairness85/100

The tender promotes fairness through full document access, disclosed value, reasonable preparation time, and highly objective and transparent 100% cost-based evaluation criteria. E-procurement ensures equal access. Based on the provided summaries, requirements appear generic and not tailored to a specific company.

Practicality65/100

The tender supports electronic submission and e-procurement, enhancing accessibility and efficiency. Key practical details like duration are clearly specified. However, the 'Negotiation Allowed' characteristic, despite 100% cost evaluation, could lead to practical misunderstandings if the scope of negotiation is not explicitly limited to clarifications. The single participant framework might also be less practical for market engagement if multiple suppliers could offer competitive options.

Potential for practical misunderstandings regarding negotiation scope.
Data Consistency90/100

The tender exhibits high data consistency, with all key fields populated, logical dates, and no detected suspensions or disputes. A minor inconsistency exists between 'relative_weighting' in the basic info and '100% based on total cost' in the evaluation criteria document, though the latter clarifies the former.

Minor inconsistency between 'relative_weighting' and '100% cost' evaluation criteria description.
Sustainability50/100

The tender does not explicitly include green procurement, social aspects, or innovation focus in its criteria or description. While not a mandatory requirement for all procurements, its absence limits the tender's contribution to broader sustainability goals.

Absence of explicit sustainability, social, or innovation criteria.

Strengths

Clear and transparent evaluation criteria (100% cost).
Comprehensive documentation with specific forms for submission.
Full utilization of e-procurement for accessibility and efficiency.
Detailed AI-extracted requirements covering all key aspects.
Reasonable deadlines and clear timeline.

Concerns

Lack of explicit sustainability, social, or innovation criteria.
Potential ambiguity regarding the scope of 'Negotiation Allowed' when evaluation is 100% cost-based.
The 'Max Participants: 1' for a framework agreement might limit competition if multiple qualified suppliers exist.

Recommendations

1. Consider integrating sustainability, social, or innovation criteria into future tenders, where applicable.
2. Clarify the scope of negotiation, if any, when the evaluation is solely based on price, to manage bidder expectations.
3. For framework agreements, assess if a multi-supplier approach could enhance competition and value for money, unless a single supplier is demonstrably justified.

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Tender Quality Score
75/ 100 · Good

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