Tenders

Ordering needs-based translation services for clients of the Tallinn Migration Centre

Open
Deadline
1 days left
March 04, 2026
Contract Details
Category
Services
Reference
304147
Value
€45,000
Location
Estonia
Published
February 17, 2026
CPV Code
Evaluation Criteria
Cost of Written and Oral Translation100%
Project Timeline

Tender Published

February 17, 2026

Deadline for Questions

February 25, 2026

Submission Deadline

March 04, 2026

Tender Opening

March 04, 2026

Contract Start Date

March 16, 2026

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Budget
€45,000
Duration
Not specified
Location
Estonia
Type
Services
87
Quality Score/100
Excellent
Market Benchmark
Avg. Winning Price
€100,264
Avg. Bids
2.6
Competition
Low
SME Winners
87%
624 tenders analyzed

Original Tender Description

Ordering needs-based translation services for clients of the Tallinn Migration Centre
EU FundedElectronic Submission

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Requirements & Qualifications

14 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (4)
Technical (2)
Financial (3)
SUBMISSION REQUIREMENTS4
--Submit the bid by 2026-03-04 14:00:00.
--Submit the bid cost according to the rules specified in the tender documents.
--Follow instructions for declaring business secrets.
MANDATORY EXCLUSION GROUNDS1
--The tenderer must not be subject to any mandatory exclusion grounds specified in the tender documents and the European Single Procurement Document (ESPD).
ELIGIBILITY REQUIREMENTS4
--Meet all mandatory conditions and general requirements set by the contracting authority, as stipulated in the basic procurement document.
--Provide qualification data as required by the contracting authority, including information requested in the European Single Procurement Document (ESPD).
--Adhere to joint bid requirements if submitting a joint tender.
TECHNICAL CAPABILITY REQUIREMENTS2
--Provide needs-based oral and written translation services in Estonian, English, Russian, Arabic, French, and Spanish languages.
--Ensure accuracy, cultural sensitivity, and confidentiality in all translation services.
FINANCIAL REQUIREMENTS3
--The bid must be competitively priced, as cost is the sole evaluation criterion.
--Submit the bid cost according to the rules specified in the tender documents.
--Meet the economic and financial standing criteria required in the European Single Procurement Document (ESPD) (if specified).

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Documents

6 documents available with AI summaries

VastavustingimusedPDF
304147_vastavustingimused.pdf -- 10.0 KB

This document sets out mandatory compliance conditions for tender submission, including joint bidding requirements, offer cost presentation rules, and business secret declaration guidelines, requiring specific confirmations and information from the bidder.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
304147_hindamiskriteeriumid.pdf -- 4.6 KB

This document outlines that bids will be evaluated solely based on cost, where the lowest price receives maximum points for written and oral translation services in various languages and formats.

Hankepass täiendatavate selgitustegaPDF
304147_hankepass_taiendavate_selgitustega.pdf -- 70.5 KB

This document serves as an explanatory guide for completing the European Single Procurement Document (ESPD), outlining the contracting authority's conditions and the qualification data expected from the company, but it is not intended for direct completion.

Lihthankemenetluse alusdokumentDOC
Lihthankemenetluse alusdokument tõlketeenus.d... -- 113.0 KB

This document outlines the general terms and requirements for the simplified procurement procedure for needs-based translation services for clients of the Tallinn Migration Centre.

Lisa 1 Tehniline kirjeldusDOC
Lisa 1 Tehniline kirjeldus.docx -- 17.4 KB

This document outlines the technical requirements for on-demand oral and written translation services for clients of the Tallinn Migration Centre in Estonian, English, Russian, Arabic, French, and Spanish, emphasizing accuracy, cultural sensitivity, and confidentiality.

Lisa 2 Raamlepingu projektDOC
Lisa 2 Raamlepingu projekt tõlketeenused.docx -- 88.3 KB

This document is a draft framework agreement from the Tallinn Social and Health Department, outlining the terms and funding for ordering needs-based translation services.

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87
Excellent

Tender Quality Score

This tender is of generally high quality, offering clear requirements and transparent evaluation, but has minor shortcomings in contract duration clarity and the absence of specific sustainability criteria.

Score Breakdown

Legal Compliance90/100

The tender demonstrates good legal compliance, with reasonable deadlines, a clearly defined procedure type (simplified), proper CPV codes, and no detected disputes. The use of ESPD indicates adherence to EU/national regulations.

Clarity85/100

The description is clear, and requirements are well-structured and understandable, supported by detailed documents. However, there is a minor ambiguity between 'relative_weighting' and 'cost is the sole evaluation criterion' in the evaluation criteria description.

Minor ambiguity in the description of evaluation criteria (relative weighting vs. sole criterion)
Completeness95/100

All essential information, including title, reference, organization, estimated value, deadlines, duration type, CPV codes, and location, is comprehensively provided. All listed documents are attached and summarized.

Fairness95/100

The tender ensures fairness through full document access, disclosed value, objective evaluation criteria (lowest cost), and support for e-procurement and electronic submission. Requirements appear generic and not tailored.

Practicality75/100

Electronic submission is supported, and the contract start date is known. Financing information is available. However, the specific contract duration is not explicitly stated in the basic information, only the tender validity.

Contract duration is not explicitly stated in the basic tender information
Data Consistency95/100

All key fields are populated, and dates are logical and consistent. There are no reported disputes or suspensions. The minor inconsistency in evaluation criteria description is noted but does not severely impact overall data consistency.

Minor inconsistency in the description of evaluation criteria
Sustainability50/100

While the tender is EU funded, which often implies higher standards, it explicitly lacks specific green, social, or innovation procurement criteria, representing a missed opportunity for modern procurement practices.

Lack of specific green, social, or innovation procurement criteria

Strengths

Comprehensive documentation with clear and structured requirements
High transparency with disclosed value and objective evaluation criteria (lowest cost)
Full support for e-procurement and electronic submission
Clear legal framework with ESPD and defined simplified procedure
All essential tender information is provided and consistent

Concerns

Minor ambiguity in the evaluation criteria description ('relative_weighting' vs 'sole evaluation criterion')
Contract duration is not explicitly stated in the basic tender information
Lack of specific green, social, or innovation procurement criteria
The XML ESPD document is not machine-readable for AI analysis, which could be a minor practical hurdle for some automated systems

Recommendations

1. Clarify the evaluation criteria to explicitly state that cost is the sole criterion, removing any potential ambiguity.
2. Explicitly state the intended contract duration in the basic tender information for better clarity.
3. Consider incorporating relevant green, social, or innovation criteria in future tenders, especially given its EU funding.

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