United Kingdom27 days leftOpen

Design and installation of an infant / junior play area at Greatness Recreation Ground, Mill Lane, Sevenoaks, Kent TN14 5BX

Tender Overview

ORGANIZATION

Sevenoaks Town Council

LOCATION

North East England, United Kingdom

VALUE

£240,000

DEADLINE

February 28, 2026 at 23:59

CATEGORY

Other

CPV CODE

43325000

REFERENCE

006526-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Background Greatness Recreation Ground has become more and more popular as a local open space facility. It is developing from an original open space recreation ground into a more formal park. This is likely to only increase with a neighbouring development of approximately 900 dwellings to be started within the next five years. It is also the home of the very successful Sevenoaks Town Football Club, which brings many visitors to the park. During 2026 the football club's new pavilion is due to be completed. Bearing in mind all these changes Sevenoaks Town Council carried out a community survey relating to the future of the open space and its facilities. From the responses it was clear that the current play area which has been in place for fifteen years needed to be reviewed and upgraded. Following consultation, it was also agreed to move its location to enable families who were already on the grass area to have a child use the play area without crossing the car park. The proposed new location would also be nearer the new pavilion which will have toilets and a café. Key Points 1. The tender is for a completely new playground on a field. Therefore, infrastructure e.g. drainage, fencing, safety surface, entry gates required. 2. Aimed at primary school children 3. Natural look equipment rather than bright colours, meeting ROSPA standards 4. Requires some DDA compliant inclusive play equipment 5. Requires some shading (preferably natural e.g. trees). Must retain the existing tree, ideally within the proposed footprint, or otherwise just outside of it) 6. To create a wetpour base with a new wetpour safety surface which compiles with BSEN 1176 and has a minimum guarantee of 2 years but preferably longer. A maintenance plan is a desirable extra service we would like. The product should have been tested in accordance with BS EN 1177 and BS EN 7188. 7. Timetable • May 2026 public consultation on preferred options A1 size image of play area to be provided. • July 2026 appointment of contractor • October 2026 installation 8. Size of play area Existing: Approx 32.7m length x 19.5m width New: 41.5m length x 17m width Budget for the Project Maximum budget for the play area project is £200,000. £240000 inclusive of VAT.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided text.

ELIGIBILITY REQUIREMENTS

  • None explicitly stated in the provided text, beyond being a contractor capable of design and installation.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Design and install a completely new playground on a field.
  • Provide all necessary infrastructure, including drainage, fencing, safety surface, and entry gates.
  • Design the play area to be aimed at primary school children.
  • Utilize natural-look equipment rather than bright colours.
  • Ensure all equipment meets ROSPA standards.
  • Include DDA compliant inclusive play equipment.
  • Provide shading, preferably natural (e.g., trees).
  • Retain the existing tree, ideally within the proposed footprint, or otherwise just outside of it.
  • Create a wetpour base with a new wetpour safety surface.
  • Ensure the wetpour safety surface complies with BSEN 1176.
  • Ensure the wetpour product has been tested in accordance with BS EN 1177 and BS EN 7188.
  • Provide a minimum guarantee of 2 years for the wetpour safety surface (preferably longer).
  • Propose a play area with dimensions of approximately 41.5m length x 17m width.
  • Be prepared for public consultation on preferred options in May 2026.
  • Provide an A1 size image of the proposed play area for public consultation.
  • Target installation completion by October 2026.
  • Be capable of completing the contract within 2 months (contract duration).
  • (Desirable) Offer a maintenance plan for the wetpour safety surface as an extra service.
💰

FINANCIAL REQUIREMENTS

  • The maximum budget for the project is £200,000 (excluding VAT).
  • The maximum budget for the project is £240,000 (inclusive of VAT).
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline: 2026-02-28T23:59:00+00:00.
  • (Implicit) Submit a proposal that includes the design and installation plan.
  • (Implicit) Submit a proposal that adheres to the specified budget.

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HTM
Attachment A-10754
Administrative DocumentsA-10754.html
Summary:
This document is a "Page not found" error message from the Find a Tender website, indicating the intended "Tender Letter" content could not be retrieved.
HTM
Attachment A-10755
OtherA-10755.html
Summary:
This document is a "Page not found" error from the Find a Tender website, indicating the intended "Tender Questionnaire" content is unavailable.
DOC
OCDS Record
OCDS Data006526-2026_ocds_record.json
Summary:
This document is an official OCDS record providing details about Sevenoaks Town Council's tender for a new, natural-look, DDA-compliant playground with infrastructure, safety surfacing, and shading for primary school children, budgeted at up to £240,000.
DOC
OCDS Release Package
OCDS Data006526-2026_ocds_release.json
Summary:
Sevenoaks Town Council seeks contractors to design and install a new, natural-themed, DDA-compliant playground for primary school children at Greatness Recreation Ground, including infrastructure, safety surfacing, and shading, with a budget of up to £200,000.
PDF
Official PDF Version
General Information006526-2026_official.pdf
Summary:
Sevenoaks Town Council seeks a contractor for the design and installation of a new, natural-look, DDA-compliant infant/junior play area at Greatness Recreation Ground, including infrastructure and safety surfacing, with a budget of up to £240,000 and an installation target of October 2026.
HTM
Tender Notice
Notice006526-2026.html
Summary:
Download failed - no summary available

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73
Good

Tender Quality Score

This tender provides a clear project description and detailed technical requirements but is significantly hampered by missing core tender documents and the complete absence of evaluation criteria, impacting completeness and fairness.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV codes correctly. However, the absence of explicit mandatory exclusion grounds and eligibility requirements, coupled with critical tender documents being unavailable, raises concerns regarding full compliance with disclosure requirements.

Missing explicit mandatory exclusion grounds and eligibility requirements.
Critical tender documents (Tender Letter, Tender Questionnaire) are unavailable.
Clarity80/100

The project description and technical requirements are exceptionally clear and unambiguous, detailing the scope, desired aesthetics, and standards. However, the complete lack of specified evaluation criteria is a significant clarity issue for potential bidders.

No evaluation criteria are specified.
Completeness70/100

While basic information, deadlines, value, and duration are provided, the tender is critically incomplete due to three essential documents (Tender Letter, Tender Questionnaire, Tender Notice) being unavailable. The absence of evaluation criteria further contributes to incompleteness.

Critical tender documents (Tender Letter, Tender Questionnaire, Tender Notice) are unavailable.
Evaluation criteria are not defined.
Fairness65/100

Fairness is severely compromised by the unavailability of critical tender documents and the complete absence of evaluation criteria, preventing bidders from understanding the full scope and assessment process. The lack of e-submission also presents a minor barrier to equal access.

Full document access is not provided due to unavailable tender documents.
Evaluation criteria are not objective and transparent as they are missing.
Practicality65/100

The tender provides clear contract start and duration, and financing information. However, the lack of electronic submission support is a significant practical drawback in modern procurement. The unavailability of linked documents also creates practical difficulties.

Electronic submission is not supported.
Document URLs for critical tender documents are broken/unavailable.
Data Consistency90/100

Key fields are generally populated, and there are no reported disputes or suspensions. Dates for the project timeline are logical and consistent. A minor inconsistency exists with the top-level estimated value in EUR versus the detailed budget in GBP, but the GBP values are clearly stated.

Minor inconsistency between the top-level estimated value in EUR and the detailed budget in GBP.
Sustainability70/100

The tender includes positive sustainability aspects such as DDA compliant inclusive play equipment (social) and a focus on natural-look equipment and retaining existing trees (environmental). However, it lacks a broader, explicit green procurement framework or innovation focus.

No explicit broader green procurement framework beyond specific environmental preferences.
No explicit innovation focus.

Strengths

Clear and detailed project description and technical requirements.
Specific inclusion of DDA compliant inclusive play equipment.
Clear budget and timeline information.
Focus on natural aesthetics and retention of existing natural elements.

Concerns

Critical tender documents (Tender Letter, Tender Questionnaire) are missing/unavailable.
No evaluation criteria are specified, severely impacting transparency and fairness.
Lack of explicit eligibility and mandatory exclusion grounds.
No electronic submission option.

Recommendations

1. Immediately rectify the issue of missing/unavailable tender documents to ensure all bidders have access to complete information.
2. Clearly define and publish the evaluation criteria to ensure transparency and fairness in the selection process.
3. Consider enabling electronic submission to enhance accessibility and efficiency for bidders.

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B
Tender Quality Score
73/ 100 · Good

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