United Kingdom18 days leftOpen

T26-015BUS Supply of Radio Communication for Events

Tender Overview

LOCATION

Northern Ireland, United Kingdom

VALUE

£90,000

DEADLINE

February 20, 2026 at 12:00

CATEGORY

Other

CPV CODE

79952000

REFERENCE

006027-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Derry City and Strabane District Council (DCSDC) invites eTenders submissions from suitably experienced and competent organisations for the provision, installation, operation and support of two-way radio communication systems to support the safe and effective delivery of council-led events. DCSDC delivers a substantial programme of outdoor public events across the Council area for the period 2026–2029, including (but not limited to): Strabane Lifford Half Marathon, Waterside Half Marathon, Foyle Maritime Festival (biennial June 2026), Summer Jamm Festival, Halloween Carnival Celebrations, Christmas Lights Switch-On and associated festive celebrations and St Patrick’s Day Festival Weekend. Effective communication is critical to the safe planning, coordination and delivery of these events. The Council therefore requires the provision of reliable, robust and fit-for-purpose radio communication equipment capable of connecting all relevant partners, including (but not limited to) security, stewards, event management, programmers, production teams, site set-up crews, contractors and emergency services liaison. Tenderers must demonstrate sufficient equipment capacity, technical resilience and operational expertise to meet peak demand requirements across multiple simultaneous event locations. Your submission must be submitted via etendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT documents for further detail.

ELIGIBILITY REQUIREMENTS

  • Be a suitably experienced and competent organisation.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide two-way radio communication systems.
  • Install two-way radio communication systems.
  • Operate two-way radio communication systems.
  • Support two-way radio communication systems.
  • Systems must support the safe and effective delivery of council-led events.
  • Service must cover the period 2026-2029.
  • Service must be capable of supporting a substantial programme of outdoor public events across the Council area.
  • Provide reliable radio communication equipment.
  • Provide robust radio communication equipment.
  • Provide fit-for-purpose radio communication equipment.
  • Equipment must be capable of connecting all relevant partners, including security, stewards, event management, programmers, production teams, site set-up crews, contractors, and emergency services liaison.
  • Demonstrate sufficient equipment capacity.
  • Demonstrate technical resilience.
  • Demonstrate operational expertise.
  • Ability to meet peak demand requirements.
  • Ability to operate across multiple simultaneous event locations.
📋

SUBMISSION REQUIREMENTS

  • Submit eTenders via etendersNI.
  • Submit via this specific CfT (Call for Tender).
  • No other submission method will be accepted.
  • Submit by the deadline: 2026-02-20 at 12:00:00+00:00.

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DOC
OCDS Record
OCDS Data006027-2026_ocds_record.json
Summary:
This OCDS record provides structured data about a tender from Derry City and Strabane District Council for the provision, installation, operation, and support of two-way radio communication systems for council-led events from 2026-2029.
DOC
OCDS Release Package
OCDS Data006027-2026_ocds_release.json
Summary:
This document is an OCDS Release Package detailing Derry City and Strabane District Council's tender for experienced organizations to provide, install, operate, and support two-way radio communication systems for their public events from 2026-2029.
PDF
Official PDF Version
General Information006027-2026_official.pdf
Summary:
Derry City and Strabane District Council seeks experienced organisations to provide, install, operate, and support two-way radio communication systems for various outdoor public events from 2026-2029, requiring demonstrated equipment capacity, technical resilience, and operational expertise.
HTM
Tender Notice
General Information006027-2026.html
Summary:
Derry City and Strabane District Council seeks experienced organizations to provide, install, operate, and support two-way radio communication systems for their events from 2026-2029, requiring demonstrated equipment capacity, technical resilience, and operational expertise for multiple simultaneous locations.

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63
Good

Tender Quality Score

This tender provides a clear description of the required radio communication services for events but suffers from significant deficiencies in transparency and completeness, primarily due to the explicit absence of evaluation criteria and a lack of detailed tender documents.

Score Breakdown

Legal Compliance65/100

The tender defines the procedure and CPV code correctly, and no disputes are noted. However, the explicit absence of evaluation criteria is a significant legal compliance concern regarding transparency and equal treatment, even for a below-threshold procedure. The 'Value Classified: Yes' flag contradicts the disclosed estimated value.

Missing evaluation criteria
Inconsistent value classification
Clarity60/100

The tender description and AI-extracted technical requirements are clear and unambiguous regarding the scope of work and required capabilities. However, the critical absence of specified evaluation criteria creates substantial ambiguity for potential bidders on how their proposals will be assessed.

No evaluation criteria specified
Completeness65/100

Basic tender information, including title, organization, value, duration, and deadlines, is provided. However, the tender is incomplete due to the explicit absence of evaluation criteria and the lack of specific details from the attached documents, which appear to be generic notices rather than comprehensive tender specifications or contract terms.

Missing evaluation criteria
Lack of detailed tender specifications/contract terms
Fairness55/100

While e-procurement is enabled and the estimated value is disclosed, the complete absence of evaluation criteria is a major fairness concern. This lack of transparency prevents bidders from understanding the objective basis for award decisions, potentially undermining equal treatment and competition.

No evaluation criteria specified
Practicality75/100

The tender supports electronic submission via a specified platform, and key dates like contract start and duration are clearly defined. However, the absence of an explicit document URL and the apparent lack of detailed tender documents (e.g., technical specifications, contract terms) could hinder practical bid preparation.

No explicit document URL
Apparent lack of detailed tender documents
Data Consistency80/100

Most key fields are populated, and dates are logical. However, there is a direct contradiction where the estimated value is disclosed (90,000.00 EUR) but simultaneously flagged as 'Value Classified: Yes.' The 'Liable Person' field is also empty.

Contradiction in value classification
Empty 'Liable Person' field
Sustainability20/100

The tender does not include any explicit requirements or considerations related to green procurement, social aspects, or innovation. It is also noted as not being EU funded, which often correlates with higher sustainability standards.

No green procurement criteria
No social criteria

Strengths

Clear and detailed description of the required services and technical capabilities.
Electronic submission via a dedicated platform (etendersNI) is supported.
Key timeline information (submission deadline, contract duration, start date) is provided.
Estimated value is disclosed.
Procedure type and CPV code are clearly defined.

Concerns

Critical absence of specified evaluation criteria.
Lack of detailed tender documents (e.g., technical specifications, contract terms) beyond generic notices.
Inconsistency regarding value classification ('Value Classified: Yes' vs. disclosed value).
No explicit mention of sustainability, social, or innovation aspects.
'Liable Person' field is empty.

Recommendations

1. Immediately publish comprehensive evaluation criteria to ensure transparency and fairness for all bidders.
2. Ensure all necessary tender documents, including detailed technical specifications, instructions to tenderers, and draft contract terms, are clearly accessible and complete.
3. Clarify the 'Value Classified' status to remove ambiguity.

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B
Tender Quality Score
63/ 100 · Good

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