United Kingdom18 days leftOpen

Lease Hire 1 x 15 Tonne Road Sweeper

Tender Overview

LOCATION

West Midlands, United Kingdom

VALUE

£180,000

DEADLINE

February 20, 2026 at 13:00

CATEGORY

Other

CPV CODE

34100000

REFERENCE

007179-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Tenders are invited for Lease Hire Agreement of one 15 Tonne Road Sweeper as detailed in the specification. Shrewsbury Town Council have recently agreed to take on the Street Cleaning responsibilities within the parish boundary area; this will come in to effect from Wednesday 1st April 2026. Due to this increase in responsibility the requirement for the lease of this vehicle has arisen. It is essential that the vehicle can be delivered and is fully operational by 31st March 2026. Full Training to be given on delivery of the vehicle with certification of completion. The Council would like to see the following options for the lease: • 1 Year Lease • 3 Year Lease - value estimated in Q below • 5 Year Lease All prices to be net, excluding VAT. Please provide any case studies for the vehicle and any references of local current operators Terms of discount allowed for prompt payment must be indicated
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements (e.g., legal status, registration, financial thresholds) are detailed in the provided information beyond being a company capable of providing the service.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide a 15 Tonne Road Sweeper for lease hire.
  • Offer lease options for 1 year, 3 years, and 5 years.
  • Ensure the vehicle is delivered and fully operational by March 31, 2026.
  • Provide full training on delivery of the vehicle.
  • Provide certification of completion for the training.
  • Provide case studies for the vehicle.
  • Provide references of local current operators.
💰

FINANCIAL REQUIREMENTS

  • All prices must be net, excluding VAT.
  • Indicate terms of discount allowed for prompt payment.
📋

SUBMISSION REQUIREMENTS

  • Submit a tender for a Lease Hire Agreement.
  • Include pricing for 1-year, 3-year, and 5-year lease options.
  • Ensure all submitted prices are net, excluding VAT.
  • Provide case studies for the vehicle.
  • Provide references of local current operators.
  • Indicate terms of discount allowed for prompt payment.
  • Submit the tender by the deadline: 2026-02-20T13:00:00+00:00.

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HTM
Lot L-1
General InformationL-1.html
Summary:
This document serves as a tender portal, providing general information about Shrewsbury Town Council's requirement for a 15 Tonne Road Sweeper lease hire and links to the official tender documents.
DOC
OCDS Record
OCDS Data007179-2026_ocds_record.json
Summary:
Shrewsbury Town Council seeks lease hire proposals for a 15-tonne road sweeper for 1, 3, or 5 years, required by March 31, 2026, including training, case studies, and references.
DOC
OCDS Release Package
OCDS Data007179-2026_ocds_release.json
Summary:
Shrewsbury Town Council seeks lease hire proposals for a 15-tonne road sweeper, requiring delivery by March 31, 2026, with options for 1, 3, or 5-year leases, and requests for case studies and references.
PDF
Official PDF Version
Administrative Documents007179-2026_official.pdf
Summary:
Shrewsbury Town Council seeks tenders for a 1, 3, or 5-year lease hire of a 15-tonne road sweeper, required by March 31, 2026, with bidders needing to provide case studies and references.
HTM
Tender Notice
Administrative Documents007179-2026.html
Summary:
Shrewsbury Town Council seeks lease hire agreements (1, 3, or 5 years) for one 15-tonne road sweeper, requiring delivery and full operation by March 31, 2026, along with case studies, references, and prompt payment discount terms.

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45
Fair

Tender Quality Score

This tender clearly describes the required service but suffers from significant deficiencies in legal compliance, completeness, clarity, and fairness due to the absence of crucial procurement process details. The lack of e-submission also presents a practical barrier.

Score Breakdown

Legal Compliance40/100

The absence of mandatory exclusion grounds, eligibility requirements, and, critically, evaluation criteria constitutes severe legal compliance issues. While the procedure type is stated, the missing codes are minor omissions.

Missing mandatory exclusion grounds
Missing eligibility requirements
Clarity50/100

While the operational requirements for the road sweeper are clear, the overall clarity of the procurement process is severely hampered by the lack of specified evaluation criteria, mandatory exclusion grounds, and eligibility requirements.

No evaluation criteria specified
No specific mandatory exclusion grounds detailed
Completeness45/100

The tender is significantly incomplete due to missing information such as the liable person, procedure codes, and, most importantly, mandatory exclusion grounds, eligibility requirements, and evaluation criteria. The provided documents also appear repetitive rather than comprehensive.

Missing liable person
Missing procedure type codes
Fairness30/100

The complete absence of evaluation criteria is a critical fairness and transparency issue, as bidders cannot understand how their offers will be objectively assessed. The lack of e-submission also hinders equal access, and the request for 'local current operators' references could implicitly favor certain suppliers.

No evaluation criteria specified
No e-submission supported
Practicality50/100

The lack of electronic submission (e-submission) is a major practical drawback in modern procurement. While contract start and duration are clear, the absence of a direct document URL (implied but not provided) and no e-submission makes the process less practical for bidders.

No electronic submission (e-submission) supported
No explicit document URL provided
Data Consistency75/100

Most key fields are populated, and dates are logical. Minor inconsistencies include missing codes for type/procedure and slight ambiguity regarding 'Contract Duration' versus multiple lease options, and 'Divided into Parts' for a single item.

Missing liable person
Missing procedure type codes
Sustainability20/100

There is no explicit mention or integration of green procurement, social aspects, or innovation focus within the tender requirements. This represents a missed opportunity for sustainable public procurement.

No green procurement focus
No social aspects considered

Strengths

Clear description of the required service and delivery timeline
Estimated value and contract duration are specified
CPV code and NUTS code are provided
Multiple lease options are requested, offering flexibility
Value is disclosed, promoting transparency

Concerns

Absence of mandatory exclusion grounds and eligibility requirements
No evaluation criteria specified, severely impacting fairness and transparency
Lack of electronic submission (e-submission)
Tender documentation appears repetitive and lacks a single comprehensive specification
No consideration for sustainability, social, or innovation aspects

Recommendations

1. Immediately publish a corrigendum or re-issue the tender with clearly defined mandatory exclusion grounds, eligibility criteria, and detailed evaluation criteria, including their weighting.
2. Implement an electronic submission process to enhance accessibility and fairness for all potential bidders.
3. Consolidate and provide a comprehensive set of tender documents, including full terms and conditions, specification, and submission forms, rather than repetitive summaries.

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C
Tender Quality Score
45/ 100 · Fair

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