United Kingdom22 days leftOpen

MTC for Planned Preventive Maintenance of Fire & Security

Tender Overview

LOCATION

Southern Scotland, United Kingdom

VALUE

£806,000

DEADLINE

February 25, 2026 at 12:00

CATEGORY

Other

CPV CODE

50610000

REFERENCE

006017-2026

Project Timeline

Contact Information

View Original

Original Tender Description

This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include: -Fire Alarms -Radio Fire Alarms -Intruder Systems -Panic Alarms -Access Systems -CCTV Systems -Fire Suppression Systems -VESDA Systems This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS

  • Contractors must be certified and qualified to ensure compliance at all times.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to provide Planned Preventive Maintenance for Fire Alarms, Radio Fire Alarms, Intruder Systems, Panic Alarms, Access Systems, CCTV Systems, Fire Suppression Systems, and VESDA Systems.
  • Possession of necessary certifications and qualifications to perform the required services.
💰

FINANCIAL REQUIREMENTS

  • None explicitly stated in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submissions must be made via the Public Contracts Scotland portal.
  • Submission deadline is 2026-02-25 at 12:00:00+00:00.

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HTM
economic1
Othereconomic1.html
Summary:
This document is a 'Page not found' error message from the Find a Tender website, indicating that the intended Economic Selection Criteria content could not be loaded.
HTM
technical1
Othertechnical1.html
Summary:
Download failed - no summary available
DOC
OCDS Record
OCDS Data006017-2026_ocds_record.json
Summary:
This OCDS record provides structured, machine-readable data detailing a waste management tender's status, classification, and description, offering core information for potential bidders to understand the procurement's scope and initial requirements.
DOC
OCDS Release Package
OCDS Data006017-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data detailing Dumfries and Galloway Council's tender for a Measured Term Contract for the planned preventive maintenance of fire and security systems across its properties, requiring certified and qualified contractors.
PDF
Official PDF Version
Administrative Documents006017-2026_official.pdf
Summary:
This is a published tender notice from Dumfries and Galloway Council seeking contractors for a Measured Term Contract for Planned Preventive Maintenance of Fire & Security Systems across Council properties.
HTM
Tender Notice
Administrative Documents006017-2026.html
Summary:
This document is a tender notice from Dumfries and Galloway Council announcing an open procurement for a Measured Term Contract for planned preventive maintenance of fire and security systems, directing interested certified contractors to the Public Contracts Scotland portal for full details and submission.

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53
Fair

Tender Quality Score

This tender for fire and security system maintenance exhibits significant deficiencies in completeness and clarity, primarily due to inaccessible critical documents and the absence of explicit evaluation criteria, which severely impacts fairness and legal compliance.

Score Breakdown

Legal Compliance70/100

The tender defines the procedure type and CPV codes correctly, and there are no reported disputes. However, the absence of a clear reveal date, explicit mandatory exclusion grounds in the summary, and crucially, the lack of specified evaluation criteria, represent notable compliance gaps. The inaccessibility of economic selection criteria documents also raises concerns.

Missing reveal date
No explicit mandatory exclusion grounds in AI summary
Clarity55/100

While the service description is clear and unambiguous, the tender suffers from a critical lack of clarity regarding evaluation criteria and comprehensive financial requirements. The inaccessibility of key technical and economic documents further obscures the full scope and assessment process for potential bidders.

Missing evaluation criteria
Financial requirements not explicitly stated
Completeness50/100

Basic information such as title, organization, value, and duration is provided. However, the tender is significantly incomplete due to critical documents being inaccessible ('Page not found' and 'Download failed'). Furthermore, explicit financial requirements and evaluation criteria are entirely missing, and the 'Liable Person' field is empty.

Inaccessible economic and technical documents
Missing financial requirements
Fairness45/100

The tender promotes e-procurement and discloses the estimated value, and technical requirements appear generic. Nevertheless, the absence of specified evaluation criteria and the inability to access critical tender documents ('economic1', 'technical1') create a substantial barrier to fair competition and transparency, making it difficult for bidders to prepare informed submissions.

Missing evaluation criteria
Inaccessible economic and technical documents
Practicality60/100

Electronic submission is supported, and the contract duration is clearly stated. However, the lack of a specified contract start date, the absence of explicit financial requirements, and the inaccessibility of key documents ('economic1', 'technical1') pose practical challenges for bidders in preparing and understanding the full scope of the engagement.

No contract start date
Financial requirements not explicitly stated
Data Consistency40/100

While most key fields are populated and dates are logical, there are several inconsistencies. The 'Liable Person' field is empty, and the 'Type' and 'Procedure' codes are missing. Critically, the summary for the 'OCDS Record' document incorrectly refers to a 'waste management tender,' which is a severe data integrity issue given the actual tender's focus on fire and security systems.

OCDS record summary refers to 'waste management tender' (major inconsistency)
Empty 'Liable Person' field
Sustainability20/100

The tender does not explicitly incorporate any green procurement, social, or innovation-focused criteria. It is also not EU-funded, which often correlates with higher sustainability standards.

No green procurement, social, or innovation criteria mentioned

Strengths

Clear service description
Estimated value disclosed
E-procurement enabled
CPV code assigned
Contract duration specified

Concerns

Missing evaluation criteria
Inaccessible critical documents (economic, technical)
Significant data inconsistency in OCDS record summary
No explicit financial requirements
No sustainability focus

Recommendations

1. Ensure all tender documents are accessible and functional.
2. Explicitly define all evaluation criteria and financial requirements.
3. Correct the OCDS record summary to reflect the actual tender scope.

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C
Tender Quality Score
53/ 100 · Fair

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