Tenders

Operating The Blackwood Miners' Institute

Open
Deadline
23 days left
March 26, 2026
Contract Details
Category
Other
Reference
016322-2026
Value
£1,800,000
Location
West Wales and The Valleys, United Kingdom
Published
February 23, 2026
CPV Code
Project Timeline

Tender Published

February 24, 2026

Deadline for Questions

March 19, 2026

Submission Deadline

March 26, 2026

Contract Start Date

January 18, 2027

Budget
£1,800,000
Duration
61 months
Location
West Wales and The Valleys
Type
Other
75
Quality Score/100
Good

Original Tender Description

Caerphilly County Borough Council (CCBC) is looking to appoint an external operator for the artistic, cultural, community, and commercial activity of the Grade II listed Blackwood Miners' Institute (BMI). CCBC is undertaking preliminary market engagement to explore future operating models. Interested organisations with experience in cultural, arts, heritage, or venue management are invited to attend a site visit to gain insight into the venue's spaces, capabilities, and cultural role, to explore possible operating models.

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Requirements & Qualifications

11 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS3
--Submit an Expression of Interest after attending the site visit.
--Full tender submissions will be required at a later stage, with detailed requirements to be published.
--Submissions will be evaluated against stated criteria.
MANDATORY EXCLUSION GROUNDS1
--Organizations must not be subject to mandatory exclusion grounds as defined by applicable law.
ELIGIBILITY REQUIREMENTS3
--Organizations must have experience in cultural, arts, heritage, or venue management.
--Organizations must attend a site visit to the Blackwood Miners' Institute (BMI).
--Organizations must submit an Expression of Interest following the site visit.
TECHNICAL CAPABILITY REQUIREMENTS3
--Demonstrated ability to lead artistic, cultural, community, and commercial activity.
--Proven experience in managing historic venues.
--Vision and approach for a viable and sustainable operating solution for BMI.
FINANCIAL REQUIREMENTS1
--Not specified in the provided text; detailed requirements will be in the full tender documents.

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Documents

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75
Good

Tender Quality Score

This tender is in the planning stage, focusing on preliminary market engagement. While it provides a clear description and basic information, it lacks detailed requirements and evaluation criteria, necessitating further documentation.

Score Breakdown

Legal Compliance75/100

The tender is in a planning phase, so formal legal compliance aspects like specific deadlines for submission and clear procedures are not yet fully defined. The CPV code is provided, and there are no immediate indications of disputes or regulatory non-compliance at this stage. The deadline for submission is noted, but its reasonableness is difficult to assess without the full tender documents.

Clarity80/100

The description of the Blackwood Miners' Institute and the Council's objective to find an external operator is clear. The requirements for market engagement, including site visits and expressions of interest, are well-articulated. However, the detailed technical and financial requirements, as well as the evaluation criteria, are explicitly stated to be in the full tender documents, which are not yet available.

Missing detailed evaluation criteria
Completeness70/100

Basic information such as title, reference, organization, estimated value, contract duration, and start date are present. However, the tender is incomplete as it is in a planning phase, and the full tender documents, which would contain crucial details like financial requirements and detailed submission guidelines, are not yet published. The absence of content for the listed tender documents is a significant gap.

Full tender documents not yet published
No content available for listed tender documents
Fairness85/100

The process emphasizes preliminary market engagement, inviting interested organizations to gain insight through site visits, which promotes transparency. The estimated value is disclosed. The requirements for market engagement are objective and not tailored to specific companies. The lack of full tender documents and evaluation criteria at this stage is a concern for fairness in the long run, but the current phase seems equitable.

Practicality65/100

The tender is in a planning stage, and e-submission is not yet applicable as full tender documents are pending. The contract start date and duration are specified. Financing information is not detailed, and the lack of immediate access to full documents impacts the practicality for potential bidders at this moment.

No e-submission specified at this stage
Financing information not detailed
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and dates are populated. There are no indications of suspension or disputes. The dates provided (submission deadline, contract start) are logical in sequence. The status 'planning' is consistent with the description of preliminary market engagement.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded. While the description implies a focus on cultural and community activity, these are not framed as formal sustainability criteria within the tender's current structure.

No explicit mention of green procurement
No explicit mention of social criteria

Strengths

Clear description of the project and objectives
Disclosure of estimated value and contract duration
Preliminary market engagement promotes early insight
Well-defined CPV code

Concerns

Full tender documents and detailed requirements are missing
Evaluation criteria are not yet specified
No content available for listed tender documents
Lack of explicit sustainability considerations

Recommendations

1. Publish full tender documents with detailed requirements and evaluation criteria as soon as possible.
2. Incorporate specific sustainability and innovation criteria into the full tender documents.
3. Clarify the e-submission process for the final tender.

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