United Kingdom18 days leftOpen

Worcester Event Security & Stewarding

Tender Overview

ORGANIZATION

Worcester City Council

LOCATION

Herefordshire, Worcestershire and Warwickshire, United Kingdom

VALUE

£600,000

DEADLINE

February 20, 2026 at 12:00

CATEGORY

Other

CPV CODE

79952000

REFERENCE

006074-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Worcester City Council is inviting Tenders for the provision of Event Security and Stewarding according to the details within the attached specification. The initial contract period will be for three years with the option to extend for a further two years. The contract price shall remain fixed for the entire duration of the contract. Please see procurement documents for further details.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided tender information.

ELIGIBILITY REQUIREMENTS

  • Bidder must complete and submit a suitability assessment questionnaire.
  • Bidder must be capable of providing Event Security and Stewarding services.
  • Bidder must meet the requirements detailed in the attached specification for Event Security and Stewarding.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidder must demonstrate the capability to provide Event Security and Stewarding services.
  • Bidder must ensure services comply with the attached specification.
💰

FINANCIAL REQUIREMENTS

  • The proposed contract price must be fixed for the entire duration of the contract, including any extension periods.
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted electronically via the Proactis portal.
  • Bids, including the suitability assessment questionnaire, must be submitted by the deadline of 2026-02-20T12:00:00+00:00.

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DOC
OCDS Record
OCDS Data006074-2026_ocds_record.json
Summary:
This OCDS record provides structured data detailing Worcester City Council's open tender for a 3-year (with a 2-year extension option) event security and stewarding contract, including buyer contact information.
DOC
OCDS Release Package
OCDS Data006074-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about Worcester City Council's tender for Event Security and Stewarding, detailing the procurement process and contract information.
PDF
Official PDF Version
Administrative Documents006074-2026_official.pdf
Summary:
Worcester City Council invites tenders for event security and stewarding for an initial three-year period with a two-year extension option, requiring a suitability assessment questionnaire via the Proactis portal by the 20 February 2026 deadline.
HTM
Tender Notice
Administrative Documents006074-2026.html
Summary:
Worcester City Council invites tenders for event security and stewarding services for an initial three-year contract with a two-year extension option, requiring interested parties to complete a suitability assessment questionnaire and submit bids via the Proactis portal by February 20, 2026.

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65
Good

Tender Quality Score

This tender documentation is generally clear and contains essential information, but the critical absence of evaluation criteria significantly reduces transparency and fairness. While basic details are present, key aspects of the procurement process remain undefined.

Score Breakdown

Legal Compliance75/100

The tender clearly defines the procedure type and CPV code, and the submission period (from today's date) is reasonable for a below-threshold open competition. However, the reveal date is missing, and some procedural code fields are empty, representing minor data gaps.

Missing tender reveal date
Empty code fields for 'Type' and 'Procedure'
Clarity60/100

The service description is clear, and requirements are categorized effectively. However, the complete absence of specified evaluation criteria is a major deficiency, making it unclear how bids will be assessed and significantly impacting overall clarity.

Missing explicit evaluation criteria
Completeness65/100

Most basic information, including title, reference, organization, value, duration, and attached documents, is present. Nevertheless, the critical omission of evaluation criteria is a significant gap. The 'Liable Person' field is also empty, and procedure codes are not fully populated.

Missing explicit evaluation criteria
Empty 'Liable Person' field
Fairness55/100

The estimated value is disclosed, electronic submission is supported, and the requirements appear generic, not tailored. However, the complete lack of evaluation criteria severely undermines the fairness and transparency of the procurement process, as bidders cannot understand the basis of award.

Missing explicit evaluation criteria
Practicality70/100

Electronic submission via the Proactis portal is supported, and the contract start date and duration are clearly specified. While documents are available, a direct document URL is not explicitly provided in the summary. The 'Liable Person' field is also empty.

No explicit document URL provided in the summary
Empty 'Liable Person' field
Data Consistency80/100

Dates are logical and consistent, and there are no reported disputes or suspensions. Minor inconsistencies exist with empty fields such as 'Liable Person' and the procedural codes.

Empty 'Liable Person' field
Empty code fields for 'Type' and 'Procedure'
Sustainability30/100

The tender lacks any explicit mention or integration of green procurement, social aspects, or innovation focus, indicating a missed opportunity to incorporate sustainability considerations.

No green procurement criteria
No social criteria

Strengths

Clear description of services required
Estimated value and contract duration are clearly specified
Electronic submission via a dedicated portal is supported
All relevant documents are listed and summarized
OCDS data is provided, enhancing transparency

Concerns

Absence of explicit evaluation criteria
Missing specific mandatory exclusion grounds in the summary
No mention of green, social, or innovation procurement aspects
'Liable Person' field is empty
Missing tender reveal date

Recommendations

1. Clearly define and publish the evaluation criteria, including weighting for price and quality, to ensure transparency and fairness for all bidders.
2. Provide specific details for mandatory exclusion grounds and any selection criteria within the tender documentation.
3. Integrate sustainability considerations (environmental, social, innovation) into the tender requirements where appropriate to align with modern procurement best practices.

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B
Tender Quality Score
65/ 100 · Good

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