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Acquisition of a photon, telescope, time, and frequency synchronization device for the needs of the University of Latvia

Tender Overview

ORGANIZATION

Latvijas Universitāte

LOCATION

Riga, Latvia

VALUE

€28,000

DEADLINE

February 10, 2026 at 09:00

CATEGORY

Other

CPV CODE

31000000

REFERENCE

163896

Project Timeline

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Contact Information

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Original Tender Description

Acquisition of a photon, telescope, time, and frequency synchronization device for the needs of the University of Latvia
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MANDATORY EXCLUSION GROUNDS

  • The bidder must not be subject to any mandatory exclusion grounds as detailed in the tender regulations (Nolikums) and specific requirements for each part (e.g., Part 1, Part 2, Part 3).
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must meet the selection criteria outlined in the tender regulations and specific requirements for each part (e.g., Part 1, Part 2, Part 3).
  • The bidder must declare compliance with tender rules and confirm independent bid submission, as required by the application form (1.pielikums).
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TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must meet the technical specifications for the acquisition of a photon detector, as detailed in 2.pielikums_TS_I daļa and Iepirkuma priekšmeta 1.daļas prasības.
  • The bidder must meet the technical specifications for the acquisition of time and frequency synchronization devices, as detailed in 2.pielikums_TS_II daļa and Iepirkuma priekšmeta 2.daļas prasības.
  • The bidder must meet the technical specifications for the acquisition of a telescope-guide, as detailed in 2.pielikums_TS_III daļa and Iepirkuma priekšmeta 3.daļas prasības.
  • The bidder must fulfill all technical requirements detailed in the specific requirements for each part of the procurement.
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FINANCIAL REQUIREMENTS

  • The bidder must submit a financial offer in the provided template for each relevant part (2.pielikums_TS_I daļa, 2.pielikums_TS_II daļa, 2.pielikums_TS_III daļa).
  • The bidder must fulfill all financial requirements detailed in the specific requirements for each part (e.g., Part 1, Part 2, Part 3).
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SUBMISSION REQUIREMENTS

  • Submit the application form (1.pielikums) providing information about the applicant, potential subcontractors, and other relying entities.
  • Submit declarations of compliance with tender rules and independent bid submission as part of the application form (1.pielikums).
  • Complete and submit the technical and financial offer template for the photon detector (2.pielikums_TS_I daļa).
  • Complete and submit the technical and financial offer template for time and frequency synchronization devices (2.pielikums_TS_II daļa), following the provided instructions.
  • Complete and submit the technical and financial offer template for the telescope-guide (2.pielikums_TS_III daļa), including the confirmation section.
  • If applicable, submit a subcontractor's declaration (3.pielikums) confirming their commitment to perform specified services.
  • Submit all other necessary documents as outlined in the specific requirements for each part (e.g., Iepirkuma priekšmeta 3.daļas prasības).
  • Ensure all submissions adhere to the procedures detailed in the tender regulations (Nolikums).
  • Submit the bid by the deadline: 2026-02-10T09:00:00.

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PDF
Iepirkuma priekšmeta 1.daļas prasības, 1.versija
technical_spec163896_PD.ANY_1_1_1_20260119180107.pdf96.7 KB
Summary:
This document outlines the requirements for Part 1 of a procurement for a photon detector, including exclusion, selection, technical, financial, and other requirements, along with the evaluation criteria for proposals.
PDF
Iepirkuma priekšmeta 2.daļas prasības, 1.versija
technical_spec163896_PD.ANY_1_1_2_20260119180108.pdf96.6 KB
Summary:
This document contains the detailed requirements for Part 2 of the University of Latvia's procurement of time and frequency synchronization devices, including exclusion and selection criteria, technical and financial proposal requirements, and evaluation criteria based on economic advantageousness.
PDF
Iepirkuma priekšmeta 3.daļas prasības, 1.versija
technical_spec163896_PD.ANY_1_1_3_20260119180108.pdf95.4 KB
Summary:
This document outlines the specific requirements for Part 3 of the procurement, including exclusion and selection criteria, technical and financial offer requirements, other necessary documents, and the evaluation criteria for bids.
DOC
1.pielikums
form_template1_pielikums_pieteikums_LU_2025_72_1.docx44.9 KB
Summary:
This document contains an application form for a bidder to participate in a procurement, requiring information about the applicant, potential subcontractors, other relying entities, and declarations of compliance with tender rules and independent bid submission.
DOC
2.pielikums_TS_I daļa
form_template2.pielikums_TS_FP_1_daļa_2.docx74.0 KB
Summary:
This document contains the technical specification and the template for the bidder's technical and financial offer for the acquisition of a photon detector for the University of Latvia, which bidders must complete and submit.
DOC
2.pielikums_TS_II daļa
form_template2.pielikums_TS_FP_2_daļa_2.docx35.3 KB
Summary:
This document contains the technical specification and the bidder's technical and financial offer template for the acquisition of time and frequency synchronization devices for the University of Latvia, including instructions for bidders on how to complete and submit it.
DOC
2.pielikums_TS_III daļa
form_template2.pielikums_TS_FP_3_daļa_2.docx32.7 KB
Summary:
This document contains Appendix 2 of a tender, detailing the technical specification and serving as a template for the bidder's technical and financial offer for the acquisition of a telescope-guide for the University of Latvia, including general requirements and a confirmation section for the bidder.
DOC
3.pielikums
form_template3.pielikums_Apakšuzņēmēju_Apliecinājums_...18.4 KB
Summary:
This document contains a subcontractor's declaration confirming their commitment to perform specified services if the main bidder wins the tender for the acquisition of a photon, telescope, time, and frequency synchronization device.
DOC
Līgums
contract_draft4.pielikums_Liguma_projekts.docx34.3 KB
Summary:
This document contains a draft supply contract outlining the terms for the acquisition of Fotona, telescope, time, and frequency synchronization devices by the University of Latvia, including details on delivery, payment, and warranty.
DOC
Nolikums
tender_noticeNolikums_LU 2025_72.docx141.6 KB
Summary:
This document contains the regulations for an open competition organized by the University of Latvia for the procurement of photon, telescope, time, and frequency synchronization devices, detailing the procurement subject, parts, estimated contract value, funding sources, and submission procedures for bidders.
HTM
Main tender page
tender_noticeindex.html
Summary:
This document contains the main details for tender LU 2026/72, issued by the University of Latvia, for the acquisition of photon, telescope, time, and frequency synchronization devices, including its status, identification number, name, legal basis, type, funding sources, client information, subject matter, estimated value, contract duration, submission conditions, and key deadlines.

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77
Good

Tender Quality Score

This tender demonstrates good clarity and completeness with a well-structured approach, but significant concerns exist regarding document accessibility which impacts fairness and practicality. Sustainability aspects are not explicitly addressed.

Score Breakdown

Legal Compliance80/100

The tender follows an open procedure, is EU funded, and provides reasonable deadlines, indicating good adherence to legal frameworks. All mandatory basic information is disclosed. The CPV code is broad but acceptable. The primary concern is the 'Restricted document access' flag, which could imply a transparency issue if not properly managed.

•Potential for restricted document access impacting transparency
Clarity90/100

The tender description is clear, and requirements are well-documented and structured across multiple specific appendices for each part of the procurement. Evaluation criteria are explicitly mentioned in the detailed part requirements, contradicting the automated check. Performance conditions are clearly linked to technical specifications and the contract draft.

Completeness85/100

All essential information, including title, reference, organization, financial details, timeline, and location, is provided. The tender includes a comprehensive set of 11 documents, covering regulations, technical specifications, offer templates, and a draft contract, ensuring all necessary details are available.

Fairness60/100

The 'Restricted document access' flag is a significant concern, as it directly impedes equal access to information for all potential bidders, severely impacting fairness. While the value is disclosed, deadlines are reasonable, and evaluation criteria are stated, the access issue creates an uneven playing field. Requirements appear specific but are for specialized equipment, so not necessarily tailored.

•Restricted document access
Practicality75/100

Electronic submission is supported, which is a strong practical advantage. Financing information and contract duration are specified. However, the 'Restricted document access' could create practical hurdles for bidders in obtaining necessary documentation, and a direct document URL is not explicitly provided.

•Potential practical hurdles due to restricted document access
•No direct document URL provided
Data Consistency85/100

Key fields are consistently populated, and there are no reported disputes or suspensions. Dates are logical and consistent. While there are contradictions between the AI-extracted requirements/characteristics and the automated check results (e.g., regarding evaluation criteria and e-submission), the core tender data itself appears internally consistent.

•Contradictions between automated check results and detailed document summaries/characteristics
Sustainability40/100

The tender does not explicitly incorporate green procurement, social aspects, or innovation focus within its criteria or requirements. While it is EU funded, which often implies higher standards, this tender does not specify sustainability as a direct procurement objective.

•Lack of explicit green procurement criteria
•Absence of social aspects

Strengths

Open and EU-funded procurement procedure
Comprehensive and well-structured documentation, divided into parts
Electronic submission supported (E-Procurement)
Clear description and estimated value disclosed
Reasonable submission deadline

Concerns

Restricted document access significantly impacts fairness and practicality
Lack of explicit sustainability (green/social) criteria
Broad CPV code for specialized equipment
Internal inconsistencies in automated check results versus detailed tender information

Recommendations

1. Ensure all tender documents are fully and easily accessible to all potential bidders without any restrictions.
2. Integrate explicit green and social procurement criteria where applicable to align with modern procurement best practices.
3. Consider using more specific CPV codes or a combination to better reflect the specialized nature of the equipment being procured.

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B
Tender Quality Score
77/ 100 · Good
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