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Tenders

Business Trip Organization Service

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 02, 2026
Contract Details
Category
Services
Reference
160840
Value
€7,200,000
Location
Riga, Latvia
Published
December 17, 2025
Organization
CPV Code
Project Timeline

Tender Published

December 17, 2025

Deadline for Questions

January 26, 2026

Submission Deadline

February 02, 2026

Tender Opening

February 02, 2026

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Budget
€7,200,000
Duration
48 months
Location
Riga
Type
Services
67
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€688,479
Avg. Bids
2.9
Competition
Low
SME Winners
99%
498 tenders analyzed

Original Tender Description

Business Trip Organization Service

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Requirements & Qualifications

17 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (3)
Technical (7)
Financial (3)
SUBMISSION REQUIREMENTS3
--Submit a comprehensive technical proposal.
--Submit a detailed financial proposal.
--No variants or alternative bids are accepted.
MANDATORY EXCLUSION GROUNDS1
--Comply with all mandatory exclusion grounds as detailed in the tender document.
ELIGIBILITY REQUIREMENTS3
--Adhere to general participation conditions specified in the tender.
--Possess a valid tourism agent or operator license.
--Hold IATA certification.
TECHNICAL CAPABILITY REQUIREMENTS7
--Provide a robust Global Distribution System (GDS).
--Demonstrate full GDS functionality.
--Possess and demonstrate relevant bidder experience in business trip organization.
FINANCIAL REQUIREMENTS3
--Adhere to fixed pricing as per the contract terms.
--Follow specified payment procedures.
--The cost of services will be a key evaluation criterion.

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Documents

2 documents available with AI summaries

Iepirkuma priekšmeta prasības, 1.versijaDOC
Iepirkuma priekšmeta prasības, 1.versija

This tender document from the Ministry of Foreign Affairs outlines the comprehensive requirements for a business trip organization service. It details mandatory exclusion grounds, general participation conditions, professional qualification criteria (including tourism agent/operator licensing and IATA certification), and technical capabilities such as GDS functionality and bidder experience. The document also specifies personnel requirements, the structure for technical and financial proposals, and the evaluation criteria which prioritize the quality and efficiency of proposed solutions alongside cost.

NolikumsDOC
Nolikums

This document is a draft contract for the provision of business trip organization services to the Ministry of Foreign Affairs. It details the scope of services, financial terms including fixed pricing and payment procedures, and comprehensive obligations and liabilities for both the client and the contractor. Key requirements for the contractor include providing a robust Global Distribution System (GDS), adhering to strict personal data protection regulations (GDPR), and obtaining client approval for any changes to personnel or subcontractors.

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67
Good

Tender Quality Score

This tender for business trip organization services is significantly hampered by the complete absence of accessible tender documents, making a comprehensive assessment impossible. While some key requirements are outlined, the lack of detailed specifications raises concerns about transparency and fair competition.

Score Breakdown

Legal Compliance100/100

Mandatory exclusion grounds are mentioned, which is standard. However, the lack of full tender documents prevents verification of adherence to all legal requirements, especially regarding detailed procedures and evaluation criteria. The 'Restricted document access' is a major legal transparency issue.

•Restricted document access, hindering legal transparency
•Missing comprehensive evaluation criteria, crucial for legal compliance
Clarity40/100

The extracted requirements provide a high-level overview but lack the granular detail expected for a 7.2M EUR contract. Terms like 'robust GDS' or 'relevant bidder experience' require further definition to ensure common understanding among potential bidders.

•Vague requirements (e.g., 'robust GDS', 'relevant bidder experience', 'meet all specified personnel requirements' without details)
•Missing detailed service specifications
Completeness83/100

The tender is severely incomplete due to the absence of any attached documents. Critical information such as detailed service specifications, full evaluation criteria, contract terms, and specific personnel requirements are missing, making it impossible for bidders to prepare comprehensive and compliant proposals.

•No tender documents available
•Missing detailed service specifications
Fairness60/100

The requirement for 'IATA certification' and 'Global Distribution System (GDS)' are standard for travel agencies, but the lack of detailed specifications combined with restricted document access could create an uneven playing field. The absence of variants or alternative bids might limit innovation. The broad CPV code and missing NUTS code also reduce transparency.

•Potential for tailored requirements due to lack of detail and restricted access
•No variants/alternative bids accepted, limiting innovation and flexibility
Practicality40/100

Bidders face significant challenges in preparing a competitive bid without access to the full tender documents. The requirement for 'fixed pricing' without detailed scope could be problematic for both parties. The absence of e-submission is an outdated practice for a contract of this size.

•Impractical for bidders to prepare competitive bids without full documents
•No e-submission, indicating an outdated procurement process
Data Consistency100/100

Based on the provided snippets, there are no direct inconsistencies. However, the lack of full documentation makes it impossible to verify overall consistency across the entire tender package.

•Inability to verify overall data consistency due to missing documents
Sustainability0/100

The tender explicitly lacks any mention of green procurement or social criteria, which is a missed opportunity for a contract of this scale and duration to contribute to broader public policy goals.

•No green procurement criteria
•No social criteria

Strengths

Clear title and reference number provided
Organization and description of services are specified
Estimated value and contract duration are disclosed
Mandatory exclusion grounds are mentioned, aligning with legal requirements
Open procedure promotes competition in principle

Concerns

Critical: Complete absence of accessible tender documents, severely hindering transparency and fair competition.
Vague and high-level requirements without detailed specifications, leading to ambiguity.
Missing comprehensive evaluation criteria beyond 'cost of services'.
No e-submission, indicating an outdated and less efficient procurement process.
Lack of green procurement or social criteria for a significant public contract.

Recommendations

1. Immediately publish all tender documents, including detailed service specifications, full evaluation criteria, and contract terms, to ensure transparency and allow fair competition.
2. Clarify and elaborate on all technical and personnel requirements to remove ambiguity and enable bidders to submit precise and comparable proposals.
3. Implement e-submission for efficiency, security, and alignment with modern procurement best practices.

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