Tenders

CSP25236 - Medical Provision for British Antarctic Survey

Open
Deadline
6 days left
March 09, 2026
Contract Details
Category
Other
Reference
011985-2026
Value
£10,800,000
Location
United Kingdom
Published
February 24, 2026
CPV Code
Project Timeline

Tender Published

February 10, 2026

Deadline for Questions

March 02, 2026

Submission Deadline

March 09, 2026

Contract Start Date

April 16, 2026

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Budget
£10,800,000
Duration
48 months
Location
United Kingdom
Type
Other
66
Quality Score/100
Good

Original Tender Description

The final date and time for the submission of bids is Monday, 9th March 2026 at 11:00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement Medical Provision requirement The British Antarctic Survey (BAS) has a requirement for its employees and for those who travel under its sponsorship to be medically screened and to have access both to doctors in the Antarctic and top level medical cover advice, support and ultimate responsibility in the UK. Medical Service Providers Role & Responsibilities The purpose of the MSP is to provide medical and dental screening for employees, contractors and visitors as well as advice in advance of deployment primarily to the Polar regions; employ/supply the doctors that BAS require to cover its Polar operations; advise on and supply the consumables required for our Antarctic surgeries; and to provide access to specialist consultants as required to help facilitate when possible and appropriate for input into medical situations befalling BAS staff undertaking field work in other locations. The MSP is also responsible for design and provision of tailored suite of first aid courses for staff and visitors to the polar regions. Currently this takes the form of a course that all deploying staff undertake and a higher level course for those deploying more remotely or independently. Additionally, it is expected and required that the Medical Unit engage in representation and leadership roles at international bodies such as ComNAP (specifically JEGHBM Joint Expert Group on Human Biology and Medicine)and SCAR as well as medically supporting the Government of South Georgia and the South Sandwich Islands (GSGSSI) via the contract with BAS. The on-going requirement is for the provision of a comprehensive medical and dental service in order to protect its employees, visitors, collaborators and contractors working in the Antarctic, Arctic or on research vessels and supporting related aircraft. Similar provisions may be required from time to time at other locations worldwide where BAS has a scientific research interest. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number CSP25236 / ITT_2501.

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Requirements & Qualifications

30 requirements across 5 categories

Submission (8)
Mandatory (1)
Compliance (6)
Technical (13)
Financial (2)
SUBMISSION REQUIREMENTS8
--All tender information MUST be submitted through the Jaggaer eSourcing Portal.
--Bids must be submitted by Monday, 9th March 2026 at 11:00.
--Registration on the Jaggaer eSourcing portal is required (if not already registered).
MANDATORY EXCLUSION GROUNDS1
--No mandatory exclusion grounds are explicitly stated in the provided tender information.
ELIGIBILITY REQUIREMENTS6
--Must be able to provide comprehensive medical and dental services.
--Must be able to provide services for employees, contractors, and visitors of British Antarctic Survey (BAS).
--Must be able to provide services for those traveling under BAS sponsorship.
TECHNICAL CAPABILITY REQUIREMENTS13
--Ability to medically screen employees, contractors, and visitors in advance of deployment to Polar regions.
--Ability to provide dental screening for employees, contractors, and visitors.
--Ability to employ/supply doctors required to cover BAS Polar operations.
FINANCIAL REQUIREMENTS2
--Submission of a "Price Schedule - Final" detailing proposed costs.
--Proposed costs should align with the estimated contract value of 10,800,000 EUR for a 48-month duration.

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Documents

20 documents available with AI summaries

Attachment A-11755HTM
A-11755.html

This Request for Proposal (RFP) document outlines the comprehensive medical and dental services required by UK Research and Innovation for its Polar operations, including screening, staffing, supplies, and international representation, and details the evaluation criteria for contract award.

Attachment A-11757HTM
A-11757.html

This document contains the Request for Proposal Questions (RFPQ) for providing comprehensive medical and dental services, including screening, on-site doctors, UK medical cover, and training, to British Antarctic Survey personnel in polar regions and other locations.

Attachment A-11758HTM
A-11758.html

This document is a draft high-value goods and services contract template for the medical provision requirement, outlining the legal terms and framework for the successful tenderer.

Attachment A-11759HTM
A-11759.html

This document, titled "Non Disclosure Contract - Not a Deed", is currently a "Page not found" error, but if functional, it would typically outline confidentiality terms related to the comprehensive medical and dental service tender for British Antarctic Survey.

Attachment A-11760HTM
A-11760.html

This document, titled "Price Schedule - Final," is a required submission form detailing the proposed costs for providing comprehensive medical and dental services to UK Research and Innovation's British Antarctic Survey operations.

Attachment A-11761HTM
A-11761.html

This tender seeks a Medical Service Provider to offer comprehensive medical and dental services, including screening, doctors for polar operations, specialist advice, and first aid training, for British Antarctic Survey staff and visitors, with bids due by March 9, 2026.

Attachment A-11762HTM
A-11762.html

Download failed - no summary available

Attachment A-11763HTM
A-11763.html

This document, titled "Annex 3 - First Aid Training," would typically detail the requirements for the tailored first aid courses that the Medical Service Provider must design and provide for British Antarctic Survey staff and visitors, though its content is currently unavailable.

Attachment A-11764HTM
A-11764.html

This document contains administrative information regarding cookie usage and session management on the Find a Tender platform, not specific tender requirements.

Attachment A-11765HTM
A-11765.html

Download failed - no summary available

Attachment A-11766HTM
A-11766.html

This document is a 'Page not found' error, meaning it provides no information regarding the medical provision requirements or qualifications for the British Antarctic Survey tender.

Attachment A-11767HTM
A-11767.html

This document, intended to detail typical deployment numbers and dates for the British Antarctic Survey's medical provision, currently displays a "Page not found" error on the Find a Tender portal.

Attachment A-11768HTM
A-11768.html

This document, Annex 8 - First Aid Policy, outlines the specific first aid requirements and standards that the Medical Service Provider must adhere to and implement for staff and visitors deploying to polar regions.

Attachment A-11769HTM
A-11769.html

This document is a 'Page not found' error from the Find a Tender website and does not contain any information regarding the tender for comprehensive medical and dental services for British Antarctic Survey operations.

Attachment A-11770HTM
A-11770.html

This document provides information on e-learning material concerning animal behaviour and includes standard website notices regarding cookies and session management from the Find a Tender portal.

Attachment A-11772HTM
A-11772.html

Download failed - no summary available

OCDS RecordDOC
011985-2026_ocds_record.json

This tender seeks a Medical Service Provider to deliver comprehensive medical and dental services, including screening, on-site doctors, specialist advice, and first aid training, for British Antarctic Survey staff and travelers in polar regions and other global locations.

OCDS Release PackageDOC
011985-2026_ocds_release.json

This tender from UK Research and Innovation seeks a Medical Service Provider to offer comprehensive medical and dental services, including screening, doctors, consumables, first aid training, and specialist advice, for British Antarctic Survey staff and travelers in polar regions and other research locations.

Official PDF VersionPDF
011985-2026_official.pdf

This tender document outlines the British Antarctic Survey's (BAS) requirement for a comprehensive medical and dental service for its employees and travellers in polar regions, including screening, provision of doctors, advice on consumables, access to specialists, and first aid training.

Tender NoticeHTM
011985-2026.html

The British Antarctic Survey requires a comprehensive medical and dental service provider to offer screening, deploy doctors, supply consumables, provide specialist advice, and deliver first aid training for staff operating in polar regions and other research locations, alongside international representation.

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66
Good

Tender Quality Score

This tender for specialized medical provision for the British Antarctic Survey presents a clear description of services but suffers from significant completeness and fairness issues due to numerous inaccessible supporting documents and the absence of explicit evaluation criteria in the provided information. While key practical aspects like e-submission are present, the inability to access all tender documents poses a substantial hurdle for potential bidders.

Score Breakdown

Legal Compliance85/100

The tender defines the procedure type and CPV codes clearly, and there are no reported disputes. Deadlines are reasonable. However, the AI-extracted requirements note that mandatory exclusion grounds are not explicitly stated in the provided information, which is a minor oversight in the summary.

Mandatory exclusion grounds not explicitly stated in AI-extracted requirements
Clarity65/100

The description of the required services and responsibilities is detailed and unambiguous. The AI-extracted requirements are also comprehensive and well-structured. However, a significant clarity issue arises from the absence of explicit evaluation criteria in the provided text, which are only referenced as being in a separate RFP document.

Evaluation criteria not explicitly provided in the tender information
Completeness50/100

Basic information, financial details, and timelines are well-specified. However, a critical flaw is the high number of inaccessible supporting documents (7 out of 20 documents show 'Download failed' or 'Page not found' errors), severely impacting the completeness of the publicly available tender package.

Multiple supporting documents are inaccessible ('Download failed' or 'Page not found')
Fairness60/100

The tender discloses its value and supports e-procurement, which are positive for fairness. However, the inaccessibility of numerous supporting documents and the lack of explicit evaluation criteria in the provided information significantly hinder bidders' ability to prepare comprehensive and competitive proposals, thus reducing overall fairness.

Inaccessible supporting documents
Evaluation criteria not explicitly provided in the tender information
Practicality70/100

Electronic submission via the Jaggaer portal is supported, and key dates like contract start and duration are provided. However, the practical execution for bidders is severely hampered by the inability to access a substantial portion of the tender documents, making it difficult to gather all necessary information.

Inaccessible supporting documents
Data Consistency90/100

Most key fields are populated, and dates are logical and consistent. There are no reported disputes or suspensions. Minor inconsistencies include unpopulated fields like 'Liable Person' and 'Type (Code)'.

Some basic data fields (e.g., 'Liable Person', 'Type (Code)') are unpopulated
Sustainability30/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. This is common for many tenders but results in a lower score for this specific criterion.

No explicit focus on sustainability, social aspects, or innovation

Strengths

Clear and detailed description of the required services and responsibilities
Estimated value, duration, and contract start date are clearly specified
Electronic submission via a dedicated eSourcing portal is supported
CPV codes are appropriately assigned, and the procedure type is clear
Requirements are comprehensively extracted and well-structured

Concerns

A significant number of supporting documents are inaccessible ('Download failed' or 'Page not found')
Evaluation criteria are not explicitly provided in the tender information, only referenced as being in the RFP document
Mandatory exclusion grounds are not explicitly stated in the AI-extracted requirements
Lack of explicit focus on sustainability, social aspects, or innovation
Some basic data fields like 'Liable Person' are unpopulated

Recommendations

1. Ensure all supporting tender documents are accessible and functional for potential bidders.
2. Explicitly include the evaluation criteria within the publicly available tender information or summary to enhance transparency.
3. Consider incorporating sustainability, social, or innovation criteria where relevant to align with modern procurement best practices.

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