United Kingdom20 days leftOpen

PRP305 Servicing and Testing of Gas Pipeline and Equipment

Tender Overview

LOCATION

Derbyshire and Nottinghamshire, United Kingdom

VALUE

£840,000

DEADLINE

February 23, 2026 at 11:00

CATEGORY

Other

CPV CODE

50531200

REFERENCE

006381-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Derbyshire County Council (DCC) is currently seeking to appoint a fully registered and experienced commercial Contractor to carry out the servicing of gas and oil fired heating, hot water appliances, pressurisation units and the testing of all natural gas/LPG/oil installations to all of their premises throughout the county of Derbyshire.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • The bidder must be a fully registered commercial contractor.
  • The bidder must register and/or log in to the ProContract procurement portal to submit their bid.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must be experienced in the servicing of gas and oil fired heating, hot water appliances, and pressurisation units.
  • The bidder must be experienced in the testing of all natural gas/LPG/oil installations.
  • The bidder must be capable of providing services across the entire county of Derbyshire.
  • The bidder must demonstrate high quality in their proposed services, as quality accounts for 60% of the evaluation criteria.
💰

FINANCIAL REQUIREMENTS

  • The bidder must provide a competitive price, as price accounts for 40% of the evaluation criteria.
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted via the ProContract procurement portal.
  • The bid must be submitted by the deadline of 2026-02-23 at 11:00+00:00.
  • Bidders must follow instructions for password resets and utilize help resources on the ProContract portal if needed.

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HTM
Lot L-2
General InformationL-2.html
Summary:
This document provides instructions for logging in, registering, resetting passwords on the ProContract procurement portal, and details its cookie policy.
DOC
OCDS Record
OCDS Data006381-2026_ocds_record.json
Summary:
Derbyshire County Council is seeking experienced, registered commercial contractors for gas and oil heating/hot water appliance servicing and installation testing across its premises.
DOC
OCDS Release Package
OCDS Data006381-2026_ocds_release.json
Summary:
Derbyshire County Council seeks a fully registered and experienced commercial Contractor for comprehensive servicing and testing of gas and oil heating systems and installations across its premises in Derbyshire.
PDF
Official PDF Version
Administrative Documents006381-2026_official.pdf
Summary:
Derbyshire County Council is seeking experienced contractors for gas and oil appliance maintenance and testing services across its premises, with an estimated value of £840,000 and a tender submission deadline of 23 February 2026.
HTM
Tender Notice
Administrative Documents006381-2026.html
Summary:
Derbyshire County Council seeks a registered and experienced commercial contractor for gas and oil appliance servicing and testing across the county, with an estimated value of £840,000, requiring submissions by February 23, 2026, and evaluated on 60% quality and 40% price.

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71
Good

Tender Quality Score

This tender provides clear basic information and requirements for a standard service contract. However, the lack of detailed sub-criteria for quality evaluation significantly impacts clarity and fairness, and there is no apparent focus on sustainability aspects.

Score Breakdown

Legal Compliance75/100

The one-month submission period for an open procedure is reasonable, and the procedure type and CPV code are clearly defined. A minor concern is the lack of detailed mandatory exclusion grounds in the provided summaries, which should be standard.

Lack of detailed mandatory exclusion grounds in summaries.
Clarity65/100

The service description and high-level requirements are clear. However, the absence of detailed sub-criteria for the 60% 'quality' evaluation significantly reduces clarity for bidders, making it difficult to understand how to achieve a high score.

Missing detailed sub-criteria for the 60% quality evaluation.
Completeness70/100

Basic information, deadlines, value, and location are present. However, detailed technical specifications, full contract terms, and specific sub-criteria for quality evaluation are not evident from the provided summaries, impacting overall completeness.

Lack of detailed technical specifications and quality evaluation sub-criteria.
Incomplete information regarding 'Divided into Parts' characteristic.
Fairness70/100

E-procurement is supported, the value is disclosed, and requirements appear generic. The primary fairness concern is the lack of detailed sub-criteria for the 60% quality evaluation, which can lead to subjective assessment and reduce transparency.

Lack of detailed sub-criteria for the 60% quality evaluation.
Practicality80/100

Electronic submission via the ProContract portal is supported, and the contract start date and duration are clearly specified. The absence of an explicit document URL in the basic info and limited financing details are minor practical gaps.

No explicit document URL provided in basic information.
Limited detailed financing information beyond estimated value.
Data Consistency85/100

Data is generally consistent with logical dates and populated key fields. Minor inconsistencies include 'Value Classified: Yes' despite the value being disclosed, and 'Divided into Parts' without clear lot structure.

'Value Classified: Yes' contradicts disclosed value.
'Divided into Parts' without clear lot structure.
Sustainability30/100

There is no mention of green, social, or innovation aspects within the tender information provided, indicating a lack of focus on sustainability criteria.

Absence of green procurement criteria.
Absence of social aspects.

Strengths

Clear description of services and scope.
Electronic submission via a dedicated portal is supported.
Key financial and timeline information (value, duration, start date) is provided.
Requirements for eligibility and technical capability are straightforward.
Procedure type and CPV code are correctly assigned.

Concerns

Lack of detailed sub-criteria for the 60% quality evaluation, impacting transparency and fairness.
Absence of explicit mandatory exclusion grounds in the provided summaries.
Incomplete information regarding the 'Divided into Parts' characteristic, with only one general information document for 'Lot L-2'.
No integration of green, social, or innovation sustainability criteria.
Performance conditions and full contract terms are not evident from the summaries.

Recommendations

1. Publish detailed sub-criteria and scoring methodology for the 'quality' evaluation to enhance transparency and fairness.
2. Ensure all mandatory exclusion and selection grounds are clearly referenced or detailed in the full tender documentation.
3. Clarify the structure of the tender if it is 'Divided into Parts' by providing information on all lots.

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B
Tender Quality Score
71/ 100 · Good

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