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IMAT Fire Security Tender

Open
Deadline
4 days left
March 31, 2026
Contract Details
Category
Restricted Procedure
Reference
005500-2026
Value
£403,200
Location
Outer London - South, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

January 21, 2026

Deadline for Questions

March 24, 2026

Submission Deadline

March 31, 2026

Contract Start Date

March 31, 2026

Budget
£403,200
Duration
36 months
Location
Outer London - South
Type
Restricted Procedure
51
Quality Score/100
Fair

Original Tender Description

Impact Multi Academy Trust is tendering its Fire and Security Servicing and Maintenance Contract with a proposed contract start date of 1st April 2026. The contract will be awarded for an initial term of three (3) years, ending on 31st March 2029, with an option to extend for a further two years. The Trust is seeking to appoint a single suitable qualified and experienced contractor to deliver all planned and reactive fire and security servicing and maintenance services across all Trust sites. Projected turnover for the three-year contract is expected to be circa £336,000. The Trust is running this procurement as a one-stage open procedure. A Site Survey / Bidders Conference will take place on 28th January 2026.

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Requirements & Qualifications

21 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (5)
Technical (7)
Financial (2)
SUBMISSION REQUIREMENTS6
--Bidders must register on www.in-tendhost.co.uk/cohesionconsulting/aspx/Home to declare interest and download contract documents.
--Bidders must declare interest in the opportunity once registered to access and download the full document set.
--Bidders must provide DBS details by 27th January 2026 if they intend to attend the Site Survey / Bidders Conference.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are explicitly detailed in the provided tender information, though the procurement is stated to be in accordance with the Procurement Act 2023 which contains such provisions.
ELIGIBILITY REQUIREMENTS5
--Bidders must be a single suitable qualified and experienced contractor.
--Bidders must be able to provide DBS (Disclosure and Barring Service) details by 27th January 2026 to attend the Site Survey / Bidders Conference.
--Bidders must be able to complete a Confidentiality Agreement by 27th January 2026 to attend the Site Survey / Bidders Conference.
TECHNICAL CAPABILITY REQUIREMENTS7
--Bidders must demonstrate the ability to deliver all planned and reactive fire and security servicing and maintenance services across all Trust sites.
--Bidders must demonstrate the ability to deliver their commitments in full.
--Bidders must demonstrate the ability to achieve high standards of service.
FINANCIAL REQUIREMENTS2
--Bidders must be able to manage a contract with a projected turnover of circa £336,000 over the initial three-year term.
--Bidders must be able to mutually agree on budgets for any potential extension periods.

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Documents

4 documents available with AI summaries

OCDS RecordDOC
005500-2026_ocds_record.json

Impact Multi Academy Trust is seeking a single qualified contractor for a 3+2 year Fire and Security Servicing and Maintenance Contract across its 8 London schools, with a projected value of £336,000.

OCDS Release PackageDOC
005500-2026_ocds_release.json

Impact Multi Academy Trust seeks a single, qualified contractor for a £336,000, 3-year (plus 2-year extension) fire and security servicing and maintenance contract across 8 London schools, starting April 2026.

Official PDF VersionPDF
005500-2026_official.pdf

Impact Multi Academy Trust seeks a single, qualified contractor for a £336,000, three-year (with a two-year extension option) Fire and Security Servicing and Maintenance Contract across its 8 London schools, requiring proven experience and commitment to high standards.

Tender NoticeHTM
005500-2026.html

This document is a contract award notice detailing a signed contract between Humber Teaching NHS Foundation Trust and LAQ Solutions Ltd for management and consultancy services, valued at £30,750, from December 2025 to March 2026.

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51
Fair

Tender Quality Score

This tender exhibits significant data inconsistencies and critical missing information, particularly regarding evaluation criteria and correct classification, which severely impact its quality and fairness. The very short deadline for conference participation also poses a major practical and fairness concern.

Score Breakdown

Legal Compliance40/100

The tender displays significant legal compliance issues, including contradictory procedure types ('Restricted' vs 'one-stage open procedure'), an incorrect CPV code ('Lighting systems' for fire/security services), and an irrelevant summary for a key tender document. The extremely short deadline for providing DBS details and a Confidentiality Agreement to attend the bidders' conference (6 days from today) also raises concerns regarding reasonable access for all potential bidders.

Contradictory procedure types
Incorrect CPV code
Clarity60/100

While the narrative description and AI-extracted requirements are generally clear regarding the scope of work, the complete absence of specified evaluation criteria is a major deficiency. Furthermore, contradictions between the basic information fields and the description reduce overall clarity.

Missing evaluation criteria
Contradictions between basic info fields and description
Completeness65/100

Most essential information such as title, reference, organization, value, and duration is provided. However, the critical omission of evaluation criteria significantly impacts completeness. Inconsistencies in contract start dates and currency values, along with an irrelevant document summary, also detract from the overall completeness.

Missing evaluation criteria
Inconsistent contract start date
Fairness50/100

The tender suffers from significant fairness concerns due to the complete absence of evaluation criteria, which undermines transparency and objectivity. Additionally, the extremely short deadline (6 days from today) for bidders to provide DBS details and complete a Confidentiality Agreement to attend the mandatory Site Survey/Bidders Conference severely limits equal access and preparation time for potential participants.

Missing evaluation criteria
Extremely short deadline for conference participation requirements (DBS/CA)
Practicality65/100

The provision of a document URL and clear duration/financing information are practical aspects. However, the very tight deadline for conference attendance (DBS/CA by 27 Jan 2026) presents a major practical hurdle for many potential bidders. The inconsistency in the contract start date and the automated flag for 'No e-submission' (despite a portal URL) also introduce practical uncertainties.

Extremely short deadline for conference participation requirements (DBS/CA)
Inconsistent contract start date
Data Consistency30/100

The tender displays poor data consistency with numerous contradictions. These include conflicting procedure types, an incorrect CPV code, inconsistent contract start dates, conflicting statements on contract division ('Divided into Parts' vs 'single contractor'), and a completely irrelevant summary for one of the attached documents.

Conflicting procedure types
Incorrect CPV code
Sustainability20/100

The tender does not explicitly incorporate green procurement, social aspects, or a specific focus on innovation beyond general 'service enhancements.' This indicates a lack of emphasis on broader sustainability objectives.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear description of the service required and contract terms
Value and duration are specified
Documents are available via an e-procurement portal
Organization and reference details are well-defined
Contract includes review mechanisms and extension options

Concerns

Missing evaluation criteria
Contradictory procedure types and incorrect CPV code
Extremely short deadline for conference participation (DBS/CA)
Significant data inconsistencies across various fields and documents
Lack of explicit sustainability, social, or innovation criteria

Recommendations

1. Immediately publish clear and objective evaluation criteria to ensure transparency and fairness.
2. Rectify all data inconsistencies, especially the procedure type, CPV code, and document summaries.
3. Extend the deadline for DBS/CA submission for the bidders' conference or offer alternative arrangements to ensure wider participation.

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