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Estonia28 days leftOpen

Operating lease for vehicles 2026-2031

Tender Overview

ORGANIZATION

AS Eesti Raudtee

LOCATION

Estonia, Estonia

VALUE

€755,000

DEADLINE

March 02, 2026 at 12:00

CATEGORY

Supplies

CPV CODE

34113000-2

REFERENCE

305259

Project Timeline

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Contact Information

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View Original

Original Tender Description

M1 kategooria linnamaasturite (9 tk), N1G kategooria kastiga maasturite (9 tk) ja N1 kategooria kaubik (1 tk) kasutusrent perioodiks 2026-2031. Hanke ese on täpsemalt kirjeldatud HD Lisades 1, 1.1 ja 1.2
⚠️

MANDATORY EXCLUSION GROUNDS

  • The ESPD (European Single Procurement Document) must be filled out electronically, detailing the exclusion conditions.
✓

ELIGIBILITY REQUIREMENTS

  • Meet the qualification conditions specified in the ESPD.
  • Submit a confirmation of offer compliance.
  • Equivalent offers are allowed, provided they meet the conditions set out in the procurement documents.
  • If relying on the capabilities of another entity/subcontractor for qualification, submit their confirmation that they meet the conditions, are aware of joint liability, and will provide financial resources if needed.
  • Adhere to the terms and conditions outlined in the draft lease agreement.
  • Submit a participation application, including bidder data and confirmation of agreement with tender conditions.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Adhere to specified vehicle emission standards.
  • Adhere to specific technical specifications for each vehicle part (SUVs, pickup trucks, vans).
  • Offers can be submitted for one, two, or all three parts (SUVs, pickup trucks, vans).
  • For SUVs (Part 1): Offer 9 new red 4WD plug-in hybrid SUVs, registered in 2026, meeting specific engine, dimension, and warranty conditions.
  • For Pickup Trucks (Part 2): Offer 9 new N1G category pickup trucks, registered in 2026, meeting specific dimension, payload capacity, engine, fuel consumption, and warranty conditions.
  • For Vans (Part 3): Offer 1 new N1 category van, available for lease from 2026, meeting specific length, seating capacity, cargo space dimensions, payload capacity, and door configuration conditions.
  • Adhere to specified delivery timeframes.
  • Adhere to vehicle handover-acceptance procedures.
  • Apply AS Eesti Raudtee symbolism and employer branding to leased vehicles for each part (SUVs, pickup trucks, vans).
💰

FINANCIAL REQUIREMENTS

  • The offer must include the total cost of one vehicle for the entire leasing period (excluding VAT).
  • The lease term must be 60 months.
  • The lease must have a 0% down payment.
  • The lease must have a 30% residual value.
  • Payments must be annuity-based with EURIBOR-linked interest.
  • Submit a payment schedule.
📋

SUBMISSION REQUIREMENTS

  • Submit the ESPD electronically.
  • Submit a participation application.
  • Submit a confirmation of offer compliance.
  • Submit a cost proposal (total cost of one vehicle for the entire leasing period, excluding VAT).
  • Submit a payment schedule.
  • Submit technical specifications (detailed description of how proposed vehicles meet requirements).
  • If a physical person represents the bidder, submit a power of attorney.
  • If submitting a joint bid, submit a power of attorney for joint bidders.
  • If relying on another entity/subcontractor, submit their confirmation.
  • Submission Deadline: 2026-03-02 12:00:00.
  • Be prepared for potential negotiations after submission, which may lead to a request for a corrected offer.

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PDF
Vastavustingimused
Hanke Tingimused305259_vastavustingimused.pdf26.1 KB
Summary:
This document outlines the requirements for submitting a bid, including the application for participation, confirmation of bid compliance, submission of cost, vehicle emission standards, a payment schedule, technical specifications, and a draft lease agreement.
DOC
HD Lisa 2 – Hankemenetluses osalemise avaldus
Esitamise VormidHD Lisa 2 - Riigihankes osalemise avaldu...28.2 KB
Summary:
This document is the bidder's application for participation in the public procurement, containing bidder details and confirmation of agreement with the tender terms.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305259_hindamiskriteeriumid.pdf7.7 KB
Summary:
This document describes the evaluation criteria for the vehicle operating lease tender, where bids are assessed solely on the total cost per vehicle for the entire leasing period (excl. VAT), with the lowest price receiving maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305259_hankepass_taiendavate_selgitusteg...73.3 KB
Summary:
This document is an explanatory European Single Procurement Document (ESPD) detailing the bidder's qualification and exclusion criteria, which must be completed electronically, not by submitting this specific PDF.
DOC
Pakkumuse kutse dokument
Hanke TingimusedA_Pakkumuse kutse dokument.docx40.7 KB
Summary:
This document is AS Eesti Raudtee's invitation to tender for a vehicle operating lease for 2026-2031, divided into three parts (SUVs, pick-up trucks, van), allowing for equivalent offers in accordance with the conditions set out in the procurement documents.
DOC
HD Lisa 1.1 - Kasutusrendi üldised tingimused
Hanke TingimusedHD Lisa 11 - Kasutusrendi üldised tingim...33.8 KB
Summary:
This document outlines the general terms for AS Eesti Raudtee's 60-month vehicle operating lease, including 0-down payment, 30% residual value, annuity payments with EURIBOR-linked interest, delivery timeline, and vehicle handover-acceptance procedures.
PDF
HD Lisa 1.2 (Osa 1) - Hankija sümboolika
Tehnilised SpetsifikatsioonidHD Lisa 12 (Osa 1) - Hankija sümboolika....125.3 KB
Summary:
This document outlines AS Eesti Raudtee's symbolism and employer branding requirements for leased vehicles, specifically mentioning KIA cars.
PDF
HD Lisa 1.2 (Osa 2) - Hankija sümboolika
Tehnilised SpetsifikatsioonidHD Lisa 12 (Osa 2) - Hankija sümboolika....140.0 KB
Summary:
This document describes the branding and symbolism requirements for AS Eesti Raudtee's vehicles, specifically mentioning the Toyota Hilux.
PDF
HD Lisa 1.2 (Osa 3) - Hankija sümboolika
Tehnilised SpetsifikatsioonidHD Lisa 12 (Osa 3) - Hankija sümboolika....178.1 KB
Summary:
This document outlines the requirements for applying the contracting authority's branding to the leased vehicles, serving as important information for the successful bidder.
DOC
HD Lisa 1 (Osa 1) - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHD Lisa 1 (Osa 1) - Tehniline kirjeldus ...28.0 KB
Summary:
This document details the technical requirements for 9 new red all-wheel-drive plug-in hybrid urban SUVs, which must be registered in 2026 and meet specific engine, dimension, and warranty conditions.
DOC
HD Lisa 1 (Osa 2) - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHD Lisa 1 (Osa 2) - Tehniline kirjeldus ...28.3 KB
Summary:
This document outlines the technical requirements for 9 new N1G category pickup trucks, specifying initial registration, dimensions, payload, engine, fuel consumption, and warranty.
DOC
HD Lisa 1 (Osa 3) - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHD Lisa 1 (Osa 3) - Tehniline kirjeldus ...27.1 KB
Summary:
This document outlines the detailed technical requirements for leasing one new N1 category van (e.g., length, seating capacity, cargo space dimensions, payload, and door configuration) starting from 2026.
DOC
HD Lisa 3 - Pakkujat esindava isiku volikiri
VolikiriHD Lisa 3 Pakkujat esindava isiku voliki...22.9 KB
Summary:
This document is a power of attorney template, authorizing a natural person on behalf of the tenderer to perform all actions related to the procurement procedure, including submitting the bid and signing the contract.
DOC
HD Lisa 4 – Ühispakkujate volikiri
VolikiriHD Lisa 4 Ühispakkujate volikiri.docx23.0 KB
Summary:
This document is a power of attorney for joint bidders, authorizing one joint bidder to act on behalf of others in the public procurement and contract execution.
DOC
HD Lisa 5.1 – Teise ettevõtja kinnitused
Esitamise VormidHD Lisa 51 Teise ettevõtja kinnitused.do...24.8 KB
Summary:
This document is a confirmation from another undertaking/subcontractor, affirming they meet the qualification criteria the tenderer relies on, and acknowledging joint responsibility and the provision of financial resources if needed.
DOC
HD Lisa 6 – Hankelepingu projekt
Lepingu MallHD Lisa 6 - Hankelepingu projekt_1.docx40.7 KB
Summary:
This document is the draft procurement contract for the "Vehicle Operating Lease 2026-2031" public tender, outlining the terms and parties of the future operating lease agreement.

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74
Good

Tender Quality Score

This tender for vehicle operating lease demonstrates good clarity and completeness with detailed requirements and transparent evaluation criteria. However, significant concerns regarding fairness arise from the explicit mention of specific car brands in the branding requirements, potentially limiting competition.

Score Breakdown

Legal Compliance75/100

The tender adheres to general legal frameworks, with reasonable deadlines, a clearly defined negotiated procedure, and acceptable CPV codes. The use of ESPD and mention of WTO/GPA indicate compliance with broader regulations. A minor inconsistency exists with 'Value Classified: Yes' despite the estimated value being disclosed.

•Minor inconsistency: 'Value Classified: Yes' is stated, but an 'Estimated Value' is also provided, which could cause slight confusion.
Clarity85/100

The tender is highly clear, with a precise description of the procurement object and detailed requirements across various documents and AI-extracted summaries. Evaluation criteria are explicitly stated as the lowest price, and performance conditions are well-defined. The tie-breaking method (drawing lots) is also clearly communicated.

•The tie-breaking method of drawing lots, while clearly stated, is generally less objective than other refined criteria in public procurement.
Completeness85/100

All essential information, including basic details, financial data, timeline, classification, and comprehensive requirements, is provided. The tender documents are extensive and well-referenced. Automated checks regarding missing evaluation criteria and contract duration are inaccurate based on the detailed document content.

Fairness40/100

While aspects like document access, disclosed value, reasonable deadlines, objective evaluation criteria (lowest price), and e-procurement support promote fairness, the explicit mention of specific car brands (KIA, Toyota Hilux) in the branding requirements (HD Lisa 1.2 Osa 1 and Osa 2) is a significant concern. This strongly suggests tailoring or a bias towards specific manufacturers, undermining equal treatment and open competition, despite allowing equivalent offers.

•Explicit mention of specific car brands (KIA, Toyota Hilux) in branding requirements, which could be perceived as tailoring and limiting competition.
Practicality75/100

The tender supports electronic submission and e-procurement, enhancing practicality. The contract start date is inferable from the delivery timeline, and detailed financing conditions are provided. The duration of the lease is clearly specified.

Data Consistency90/100

Most key fields are populated, and dates are logical and consistent. There are no reported disputes or suspensions. The minor inconsistency regarding value classification does not significantly impact overall data consistency.

•Minor inconsistency: 'Value Classified: Yes' is stated, but an 'Estimated Value' is also provided.
Sustainability60/100

The tender explicitly identifies as 'Green Procurement' and includes a specific requirement for plug-in hybrid vehicles for one part, which is a positive step. However, it lacks explicit social or broader innovation criteria.

•Absence of explicit social criteria.
•Lack of a clear focus on broader innovation beyond specific vehicle technology.

Strengths

Clear and detailed technical and financial requirements.
Transparent evaluation criteria based solely on the lowest price.
Support for electronic submission and e-procurement.
Explicit inclusion of green procurement aspects (plug-in hybrid vehicles).
Comprehensive documentation with ESPD and WTO/GPA adherence.

Concerns

Explicit mention of specific car brands (KIA, Toyota Hilux) in branding requirements, suggesting potential tailoring.
Tie-breaking method by drawing lots, which is less objective than other methods.
Lack of explicit social or innovation criteria.
Minor inconsistency with 'Value Classified: Yes' despite estimated value being disclosed.

Recommendations

1. Remove specific car brand mentions from branding requirements to ensure fair competition and avoid perceived tailoring.
2. Consider implementing more objective tie-breaking criteria instead of drawing lots.
3. Explore incorporating explicit social and innovation criteria to enhance sustainability aspects.

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Tender Quality Score
74/ 100 · Good
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