United Kingdom39 days leftOpen

Highway Maintenance Term Service Contract

Tender Overview

ORGANIZATION

Cardiff Council

LOCATION

East Wales, United Kingdom

VALUE

£4,800,000

DEADLINE

March 13, 2026 at 12:00

CATEGORY

Other

CPV CODE

45233139

REFERENCE

004935-2026

Project Timeline

Contact Information

View Original

Original Tender Description

This Highway Maintenance contract has been created to carry out repairs to highways which have been identified during the Councils routine cyclic safety inspections and ad-hoc Highway Maintenance and network improvements.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly provided in the tender information. Bidders should refer to the full tender documents for standard exclusion criteria.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements (e.g., specific certifications, registrations) are explicitly provided in the tender information. Bidders should refer to the full tender documents.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability to perform highway maintenance work, including repairs to highways identified during routine cyclic safety inspections.
  • Demonstrate capability to undertake ad-hoc highway maintenance and network improvements.
💰

FINANCIAL REQUIREMENTS

  • Possess the financial capacity to undertake a contract with an estimated value of 4,800,000 EUR (or £4M) over a 12-month duration.
  • No specific financial thresholds or ratios are explicitly provided. Bidders should refer to the full tender documents for any detailed financial requirements.
📋

SUBMISSION REQUIREMENTS

  • Submit bids by the deadline of 2026-03-13T12:00:00+00:00.
  • Submit bids via the Proactis portal, where full tender documents are available.
  • Provide a detailed proposal addressing the scope of highway maintenance work, including repairs and network improvements.
  • Structure the bid to allow for evaluation based on 60% Price, 30% Quality, and 10% Social Value.

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DOC
OCDS Record
OCDS Data004935-2026_ocds_record.json
Summary:
This OCDS record provides structured data about Cardiff Council's open tender for highway maintenance, including details about the buyer and the tender's initiation.
DOC
OCDS Release Package
OCDS Data004935-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about the Cardiff Council's highway maintenance tender, detailing the contracting authority and the tender's initiation.
PDF
Official PDF Version
Administrative Documents004935-2026_official.pdf
Summary:
This document is an official tender notice from Cardiff Council for a £4M highway maintenance term service contract, detailing the scope, estimated value, contract dates, submission deadlines, and award criteria, with full tender documents available on the Proactis portal.
HTM
Tender Notice
Administrative Documents004935-2026.html
Summary:
Cardiff Council is seeking bids for a £4M highway maintenance term service contract, focusing on repairs and network improvements, with submissions due by 13 March 2026 and evaluation based on 60% price, 30% quality, and 10% social value.

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75
Good

Tender Quality Score

This tender analysis indicates an overall good quality tender with clear evaluation criteria and social value inclusion, but it presents gaps in the detail of requirements and immediate access to full documentation.

Score Breakdown

Legal Compliance75/100

The procedure type and CPV codes are clearly defined. The submission deadline provides ample time for preparation (53 days from today's date). There are no disputes or suspensions. However, the reveal date is missing, and mandatory exclusion and eligibility grounds are not explicitly detailed in the summary, directing bidders to full documents.

Missing tender reveal date
Lack of explicit mandatory exclusion and eligibility grounds in summary
Clarity80/100

The tender description is clear and unambiguous. Evaluation criteria (60% Price, 30% Quality, 10% Social Value) are clearly specified. However, technical and financial requirements are quite generic in the summary, and exclusion/eligibility requirements are absent, directing bidders to the full documents.

Generic technical and financial requirements in summary
Absence of explicit exclusion and eligibility requirements in summary
Completeness70/100

Basic information (title, reference, organization, value, deadlines, duration, location) is present. However, critical detailed requirements such as exclusion grounds, eligibility criteria, and specific financial thresholds are missing from the provided content, requiring access to an external Proactis portal.

Missing detailed exclusion grounds in summary
Missing detailed eligibility criteria in summary
Fairness85/100

The tender value is disclosed, and evaluation criteria are transparent. E-procurement is supported via the Proactis portal, ensuring equal access. Requirements appear generic enough not to be tailored to a specific company. The preparation time is reasonable.

Practicality65/100

Electronic submission via the Proactis portal is supported, and the contract start date and duration are known. However, a direct URL to the full tender documents is not provided in the summary information, posing a practical hurdle. Specific financing details beyond the estimated value are also missing from the summary.

Missing direct URL to full tender documents
Missing specific financing details in summary
Data Consistency90/100

Dates are logical and consistent. There are no disputes or suspensions. Most key fields are populated, although 'Liable Person' and procedure codes are empty. The AI-extracted data is internally consistent, despite contradictions with automated checks.

Empty 'Liable Person' field
Empty procedure codes
Sustainability50/100

The inclusion of 10% Social Value in the tender's evaluation criteria is a positive aspect for sustainability. However, there is no explicit focus on green procurement or innovation.

Lack of green procurement focus
Lack of innovation focus

Strengths

Clear evaluation criteria (60% Price, 30% Quality, 10% Social Value)
Support for electronic submission via Proactis portal
Transparent estimated value and contract duration
Good data consistency for key dates and status
Inclusion of Social Value in evaluation

Concerns

Lack of specific mandatory exclusion, eligibility, and detailed financial requirements in the provided summary
Generic nature of technical capability requirements
Absence of a direct URL to the full tender documents in the provided information
Missing explicit green procurement or innovation focus
Empty 'Liable Person' field and procedure codes

Recommendations

1. Ensure all critical requirements (exclusion, eligibility, detailed financial criteria) are either fully summarized or directly linked within the initial tender publication for immediate access.
2. Provide more specific and measurable technical capability requirements to ensure clarity and facilitate objective evaluation.
3. Include a direct URL to the Proactis portal or the full tender documents within the main tender information for improved practicality.

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B
Tender Quality Score
75/ 100 · Good

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