United Kingdom14 days leftOpen

Paisley Halloween Festival - Parade & Town Centre Animation

Tender Overview

ORGANIZATION

Renfrewshire Council

LOCATION

West Central Scotland, United Kingdom

VALUE

Not disclosed

DEADLINE

February 16, 2026 at 12:00

CATEGORY

Other

CPV CODE

79952000

REFERENCE

003340-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Renfrewshire Council are seeking a highly experienced and established creative company to develop and deliver a parade and town centre animation for Paisley Halloween Festival 2026 on Friday 23rd and Saturday 24th October, and Friday 29th and Saturday 30th October 2027 (with the option of adding year 3 on 27/28 October 2028).
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS

  • The bidding company must be an established creative company.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidding company must be a highly experienced creative company.
  • The company must possess the capability to develop a parade for the Paisley Halloween Festival.
  • The company must possess the capability to deliver a parade for the Paisley Halloween Festival.
  • The company must possess the capability to develop town centre animation for the Paisley Halloween Festival.
  • The company must possess the capability to deliver town centre animation for the Paisley Halloween Festival.
  • The company must be able to deliver services on Friday 23rd and Saturday 24th October 2026.
  • The company must be able to deliver services on Friday 29th and Saturday 30th October 2027.
  • The company must be prepared for an option to add delivery for 27th and 28th October 2028.
  • The proposed solution must address community benefits.
💰

FINANCIAL REQUIREMENTS

  • None explicitly stated in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-16 at 12:00:00+00:00.
  • Submit a 'Community Benefits Outcome Menu'.

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DOC
OCDS Record
OCDS Data003340-2026_ocds_record.json
Summary:
This OCDS record details Renfrewshire Council's planned tender for an experienced creative company to develop and deliver the Paisley Halloween Festival parade and town centre animation for 2026 and 2027, with an option for 2028.
DOC
OCDS Release Package
OCDS Data003340-2026_ocds_release.json
Summary:
This OCDS data package provides structured information about Renfrewshire Council's tender for the Paisley Halloween Festival 2026/2027, detailing requirements for community benefits and the submission of a 'Community Benefits Outcome Menu'.
PDF
Official PDF Version
Administrative Documents003340-2026_official.pdf
Summary:
Renfrewshire Council is seeking an experienced creative company to develop and deliver a parade and town centre animation for the Paisley Halloween Festival in 2026 and 2027, with an option for 2028.
HTM
Tender Notice
Administrative Documents003340-2026.html
Summary:
Renfrewshire Council is inviting experienced creative companies to bid for the development and delivery of the Paisley Halloween Festival parade and town centre animation for 2026 and 2027, with an option for 2028.

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75
Good

Tender Quality Score

This tender for the Paisley Halloween Festival parade and animation is generally well-described regarding scope and dates, but suffers from significant omissions in critical areas such as evaluation criteria and estimated value, impacting fairness and transparency.

Score Breakdown

Legal Compliance100/100

The tender lacks explicit mandatory exclusion grounds, which is a fundamental requirement for legal compliance. The absence of disclosed evaluation criteria also raises significant legal concerns regarding transparency and equal treatment of bidders.

Missing explicit mandatory exclusion grounds
Absence of evaluation criteria
Clarity60/100

While the scope and delivery dates are clearly defined, the eligibility and technical capability requirements, such as 'highly experienced and established creative company,' are subjective and lack specific measurable criteria. Details regarding the 'Community Benefits Outcome Menu' are also not provided.

Subjective eligibility and technical requirements
Lack of detail for 'Community Benefits Outcome Menu'
Completeness91/100

The tender is notably incomplete due to the non-disclosure of the estimated value, the absence of explicit mandatory exclusion grounds, and critically, the complete lack of evaluation criteria. Detailed financial requirements are also missing.

Estimated value not disclosed
Missing explicit mandatory exclusion grounds
Fairness60/100

The absence of evaluation criteria is a major concern for fairness, as it prevents bidders from understanding how their proposals will be assessed and introduces subjectivity into the selection process. The subjective nature of 'highly experienced and established' could also limit competition and potentially tailor requirements.

Absence of evaluation criteria
Subjective eligibility criteria potentially limiting competition and tailoring requirements
Practicality60/100

The clear definition of delivery dates and the multi-year contract option are practical for planning. However, the lack of detailed requirements and evaluation criteria may make it challenging for bidders to formulate precise and competitive proposals.

Lack of detailed requirements for bid formulation
Data Consistency100/100

The provided information appears consistent across the various summaries and extracted details.

Sustainability0/100

The tender explicitly requires addressing community benefits and submitting a 'Community Benefits Outcome Menu', indicating a focus on social criteria. However, there is no explicit mention of environmental or innovation-focused sustainability aspects.

No explicit mention of environmental sustainability criteria
No explicit innovation focus

Strengths

Clear description of services required and delivery dates
Open procedure promotes competition
Requirement for community benefits
Multi-year contract option provides stability
Documents are available for further detail

Concerns

Absence of evaluation criteria is a critical flaw impacting transparency and fairness
Estimated value is not disclosed, hindering bid preparation
Eligibility and technical requirements are vague and subjective ('highly experienced and established')
Mandatory exclusion grounds are not explicitly stated
Potential for requirements to be tailored due to subjective criteria

Recommendations

1. Clearly define and publish comprehensive evaluation criteria to ensure transparency and fairness.
2. Disclose the estimated contract value to assist bidders in preparing realistic proposals.
3. Provide objective and measurable criteria for 'experience' and 'establishment' to broaden competition.

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B
Tender Quality Score
75/ 100 · Good

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