United Kingdom9 days leftOpen

CONTRACT FOR THE PROVISION OF BILL VALIDATION AND BUREAU SERVICES

Tender Overview

LOCATION

Hampshire and Isle of Wight, United Kingdom

VALUE

£86,400

DEADLINE

February 11, 2026 at 11:00

CATEGORY

Other

CPV CODE

65000000

REFERENCE

005750-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Contract is for the provision of a comprehensive bill validation and utility bureau service to ensure accurate utility invoicing, effective supplier liaison, and reliable consumption and cost reporting across its UK‑wide estate.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements are detailed in the provided information.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to provide a comprehensive bill validation service.
  • Ability to provide a comprehensive utility bureau service.
  • Capability to ensure accurate utility invoicing.
  • Capability to ensure effective supplier liaison.
  • Capability to provide reliable consumption reporting.
  • Capability to provide reliable cost reporting.
  • Service provision must cover the Maritime and Coastguard Agency's UK-wide estate.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements for bidders are detailed in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submission deadline: 2026-02-11T11:00:00+00:00.
  • Bids must be submitted under an Open procurement procedure.

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DOC
OCDS Record
OCDS Data005750-2026_ocds_record.json
Summary:
This tender seeks a comprehensive bill validation and utility bureau service provider to manage accurate invoicing, supplier liaison, and consumption reporting for the Maritime and Coastguard Agency's UK-wide estate.
DOC
OCDS Release Package
OCDS Data005750-2026_ocds_release.json
Summary:
The Maritime and Coastguard Agency seeks a comprehensive utility bill validation and bureau service to manage invoicing, supplier liaison, and reporting across its UK estate.
PDF
Official PDF Version
General Information005750-2026_official.pdf
Summary:
This tender notice details the Maritime and Coastguard Agency's requirement for comprehensive bill validation and utility bureau services, valued at an estimated £72,000, with a submission deadline of 11 February 2026.
HTM
Tender Notice
Administrative Documents005750-2026.html
Summary:
This tender seeks a comprehensive bill validation and utility bureau service to manage accurate invoicing, supplier liaison, and reporting for the Maritime and Coastguard Agency's UK-wide utility estate.

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59
Fair

Tender Quality Score

This tender provides a clear service description and basic information but suffers from significant gaps in evaluation criteria, detailed eligibility/financial requirements, and the lack of e-submission, impacting clarity, completeness, and fairness.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV code clearly, with no disputes. However, the AI summary indicates a lack of detailed mandatory exclusion and eligibility grounds, which are crucial for full legal compliance.

No specific mandatory exclusion grounds detailed in AI summary
No specific eligibility requirements detailed in AI summary
Clarity60/100

The service description and technical requirements are clear. However, the absence of specified evaluation criteria and detailed eligibility/financial requirements creates significant ambiguity for potential bidders regarding assessment and minimum qualifications.

Missing evaluation criteria
No specific eligibility requirements detailed
Completeness55/100

Basic tender information, deadlines, value, and duration are provided, and documents are available. Nevertheless, the critical absence of evaluation criteria and detailed mandatory exclusion, eligibility, and financial requirements renders the tender significantly incomplete for comprehensive bid preparation.

Missing evaluation criteria
No specific mandatory exclusion grounds detailed
Fairness45/100

While requirements do not appear tailored, the lack of specified evaluation criteria and the absence of e-submission significantly compromise the transparency and equal access essential for a fair procurement process.

Missing evaluation criteria
No e-submission
Practicality50/100

The contract start date and duration are clearly specified. However, the absence of electronic submission support is a significant practical drawback for bidders in a modern procurement environment.

No e-submission
Data Consistency90/100

The tender data is largely consistent, with logical dates and no reported disputes or suspensions. Minor omissions exist in non-critical fields such as specific procedure codes and the liable person's name.

Liable Person field is empty
Procedure type and code fields have empty codes
Sustainability20/100

The tender does not incorporate any explicit green procurement, social, or innovation criteria, indicating a missed opportunity to align with broader sustainability objectives. It is also not EU funded.

Not green procurement
No social criteria

Strengths

Clear service description
Basic information (title, reference, organization, value, duration) is complete
CPV code provided and appropriate
Documents are available and summarized
Data is largely consistent with logical dates

Concerns

Critical absence of evaluation criteria
Lack of detailed mandatory exclusion, eligibility, and financial requirements
No electronic submission support (e-submission)
Absence of green, social, or innovation criteria
Potential for reduced transparency and fairness due to missing criteria

Recommendations

1. Publish comprehensive evaluation criteria to ensure transparency and fairness.
2. Provide detailed mandatory exclusion, eligibility, and financial requirements for bidders.
3. Implement electronic submission to enhance practicality and equal access for bidders.

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C
Tender Quality Score
59/ 100 · Fair

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