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Organisation technique de la réunion hybride et du séminaire virtuel du groupe de travail IT de l'EUROSAI en 2026-2027

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Date limite
4 jours restants
Mars 31, 2026
Détails du contrat
Catégorie
Services
Référence
307257
Valeur
€45,000
Lieu
Estonia, Estonie
Publié
Mars 12, 2026
Organisation
Code CPV
Critères d'évaluation
Total cost of technical organization of the hybrid meeting in Budapest, Hungary on 08-09.09.202660%
Total cost of technical organization of the virtual seminar in Tallinn or its vicinity in Spring 202760%
Experience of the team member responsible for the technical execution of the hybrid meeting20%
Experience of the team member responsible for the production of the hybrid meeting20%
Experience of the team member responsible for the technical execution of the virtual seminar20%
Experience of the team member responsible for the production of the virtual seminar20%
Calendrier du projet

Publication de l'appel d'offres

Mars 12, 2026

Date limite pour les questions

Mars 24, 2026

Date limite de soumission

Mars 31, 2026

Ouverture de l'appel d'offres

Mars 31, 2026

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Budget
€45,000
Durée
Non spécifié
Lieu
Estonia
Type
Services
75
Score de qualité/100
Bon
Référentiel de marché
Prix moyen gagnant
€100,264
Offres moyennes
2.6
Concurrence
Faible
PME gagnantes
87%
624 appels d'offres analysés

Description originale de l'appel d'offres

Organisation technique de la réunion hybride du groupe de travail IT de l'EUROSAI les 08-09.09.2026 à Budapest, Hongrie, et d'un séminaire virtuel au printemps 2027 à Tallinn ou dans sa proche périphérie.
Soumission électronique

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Exigences et qualifications

116 exigences dans 10 catégories

Soumission (92)
Obligatoire (2)
Conformité (10)
Technique (8)
Financier (4)
SUBMISSION REQUIREMENTS4
--Bids must be submitted electronically.
--The Hankepass is an initial proof of compliance and is to be filled electronically, not submitted.
--The tender process follows the rules of a simplified procurement procedure.
ESITAMISE NOUDED88
--Pakkumused tuleb esitada elektrooniliselt.
--Hankepass on esialgne tõend vastavusest ja seda täidetakse elektrooniliselt, mitte ei esitata.
--Hankemenetlus järgib lihthankemenetluse korda.
MANDATORY EXCLUSION GROUNDS1
--Compliance with EU sanctions.
ELIGIBILITY REQUIREMENTS5
--Joint bidders must provide a power of attorney.
--Compliance with terms for submitting a bid.
--Proper submission of cost information.
TECHNICAL CAPABILITY REQUIREMENTS4
--Provide a detailed budget.
--Demonstrate experience of team members in technical organization and production of hybrid meetings.
--Technically organize a hybrid meeting in Budapest in September 2026, including on-site team, necessary equipment, and transmission capabilities.
FINANCIAL REQUIREMENTS2
--Cost is a significant factor in evaluation (60%).
--The total value of the tender is 45,000.0 EUR.
KOHUSTUSLIKUD NOUDED1
--EL sanktsioonidele vastavus.
VASTAVUSNOUDED5
--Ühispakkujad peavad esitama volikirja.
--Pakkumuse esitamise tingimustele vastavus.
--Maksumuse nõuetekohane esitamine.
TEHNILISED NOUDED4
--Esitada üksikasjalik eelarve.
--Tõendada meeskonnaliikmete kogemust hübriidkoosolekute tehnilisel korraldamisel ja produktsioonil.
--Tehniliselt korraldada hübriidkoosolek Budapestis 2026. aasta septembris, tagades kohapealse meeskonna, vajaliku tehnika ja ülekandevõimekuse.
FINANTSNOUDED2
--Maksumus on hindamisel oluline tegur (60%).
--Hankelepingu koguväärtus on 45 000 EUR.

Aperçu des exigences

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Documents

7 documents disponibles avec des résumés IA

VastavustingimusedPDF
307257_vastavustingimused.pdf -- 17.5 KB

This document outlines requirements for joint bidder authorization, bid submission conditions, cost presentation, trade secret handling, and EU sanctions compliance, essential for submitting a bid for the technical organization of the EUROSAI IT working group's hybrid meeting and virtual seminar.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307257_hindamiskriteeriumid.pdf -- 15.5 KB

Bidders must submit a detailed budget and demonstrate their team members' experience in technical organization and production of hybrid meetings, with evaluation weighted 60% for cost and 40% for quality.

Hankepass täiendatavate selgitustegaPDF
307257_hankepass_taiendavate_selgitustega.pdf -- 41.4 KB

The 'Hankepass' (ESPD) is an initial self-declaration of a company's compliance with tender conditions, intended for electronic completion, not submission.

307257_RHAD lisa 1_Hübriidkoosolek 08.-09.09.2026 Budapestis, UngarisPDF
307257_RHAD lisa 1_Hübriidkoosolek 08-0909202... -- 78.6 KB

Bidders must technically organize a hybrid meeting in Budapest in September 2026, ensuring an on-site team, necessary equipment, and broadcasting capabilities.

307257_RHAD lisa 2_Virtuaalseminar kevadel 2027 TallinnasPDF
307257_RHAD lisa 2_Virtuaalseminar kevadel 20... -- 94.2 KB

Bidders must technically organize a hybrid meeting and virtual seminar for the EUROSAI IT working group in Tallinn in spring 2027, providing a studio, technical equipment, and a Zoom platform for up to 300 participants.

307257_RHAD lisa 3_Hankelepingu projektPDF
307257_RHAD lisa 3_Hankelepingu projekt.pdf -- 140.1 KB

This document is a draft contract outlining the terms, cost, and payment procedures for the technical organization of EUROSAI IT working group hybrid meetings and virtual seminars for the years 2026-2027.

307257_RHAD lisa 4_Lihthankemenetluse kordPDF
307257_RHAD lisa 4_Lihthankemenetluse kord.pd... -- 61.0 KB

This document outlines the simplified procurement procedure, including bid submission requirements and grounds for bidder exclusion, necessary for participating in the tender for the technical organization of the EUROSAI IT working group's hybrid meeting and virtual seminar.

Aperçu des documents

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75
Bon

Score de qualité de l'appel d'offres

This tender for the technical organization of hybrid meetings and virtual seminars is generally well-structured with clear requirements and a reasonable timeline. Key areas of strength include electronic submission and defined technical specifications, though some improvement could be made in the explicit detailing of evaluation criteria beyond cost.

Répartition du score

Conformité légale75/100

The tender demonstrates good legal compliance. Deadlines are clearly stated and appear reasonable within the context of a simplified procedure. The CPV code is provided, and the process seems to adhere to regulatory requirements, with no immediate red flags regarding disputes or other legal issues. The mention of EU sanctions compliance is a positive aspect.

Clarté80/100

The description of the services required is clear, outlining the specific events, locations, and dates. Requirements for eligibility, technical capability, and submission are well-documented. However, the absence of explicitly detailed evaluation criteria beyond cost and quality weighting could lead to minor ambiguity for bidders.

Missing explicit detailed evaluation criteria beyond cost/quality weighting.
Exhaustivité70/100

Most essential information is present, including the title, reference, organization, estimated value, and deadlines. Key documents like technical specifications, contract draft, and conditions are available. However, the contract duration is not explicitly stated, and while the estimated value is given, a breakdown of how it relates to the duration might be beneficial for more comprehensive understanding.

Contract duration is not explicitly stated.
Lack of detailed breakdown of estimated value across the contract period.
Équité85/100

The tender promotes fairness through its reliance on e-procurement and electronic submission, ensuring broad access. The value is disclosed, and the use of objective criteria (technical capability, cost) is evident. Deadlines are reasonable. There are no apparent requirements tailored to specific companies, contributing to a high fairness score.

Aspect pratique65/100

The tender is practical with its e-submission requirement and clear instructions. The availability of a contract draft and technical specifications enhances practicality. However, the contract start date is not explicitly mentioned, and financing information is absent, which could pose minor challenges for bidders in their planning.

Contract start date is not explicitly mentioned.
Financing information is absent.
Cohérence des données90/100

Key fields such as title, reference number, organization, value, and deadlines are consistently populated. There are no indications of suspension or disputes. The dates provided (reveal, submission, opening) are logical and consistent with a procurement timeline.

Durabilité50/100

The tender does not explicitly incorporate any green procurement, social aspects, or innovation focus. It is also not indicated as EU funded, which could be an area for development to align with broader sustainability goals in public procurement.

No green procurement requirements.
No social criteria mentioned.

Points forts

Clear description of services and technical requirements.
Electronic submission and e-procurement platform.
Availability of key documents (contract draft, technical specs).
Reasonable deadlines and disclosed value.
Compliance with EU sanctions as a mandatory requirement.

Préoccupations

Missing explicit detailed evaluation criteria beyond cost/quality weighting.
Contract duration and start date not explicitly stated.
Absence of sustainability considerations (green, social, innovation).

Recommandations

1. Explicitly detail all evaluation criteria, including the weightings for non-cost factors.
2. Specify the contract duration and planned start date for greater clarity.
3. Consider integrating sustainability criteria (e.g., environmental impact of equipment, social responsibility) into future tenders.

Aperçu de la notation IA

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