Tenders

Development and maintenance works of the central system of the Health Information System

Open
Deadline
28 days left
March 31, 2026
Contract Details
Category
Services
Reference
306710
Value
€10,000,000
Location
Estonia
Published
March 02, 2026
CPV Code
Evaluation Criteria
Trial work parts 1 and 2 combined60%
Price per hour excluding VAT40%
Project Timeline

Tender Published

March 02, 2026

Deadline for Questions

March 24, 2026

Submission Deadline

March 31, 2026

Tender Opening

March 31, 2026

Contract Start Date

May 15, 2026

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Budget
€10,000,000
Duration
48 months
Location
Estonia
Type
Services
77
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

The aim of the procurement is to conclude a framework agreement with up to four partners for the ordering of development and maintenance works of the central services of the health information system, including bug fixing related to its use and functioning, under framework agreements to be concluded on the basis of the framework agreement, under the conditions agreed upon. The estimated cost of the framework agreement is EUR 10,000,000 and the maximum possible total cost is EUR 15,000,000 (amounts excluding VAT).
EU FundedElectronic Submission

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Requirements & Qualifications

22 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (5)
Technical (6)
Financial (3)
SUBMISSION REQUIREMENTS7
--Bidders must submit a trial task, including a description of AI tool implementation and a practical task of creating a FHIR microservice.
--Bidders must submit completed CV forms for team members.
--Bidders must adhere to the rules for preparing and submitting bids, including cost presentation and referencing standards.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided documents.
ELIGIBILITY REQUIREMENTS5
--Bidders must confirm acceptance of tender conditions.
--Bidders must confirm they are not submitting a joint bid unless permitted.
--Bidders must mark any business secrets.
TECHNICAL CAPABILITY REQUIREMENTS6
--Bidders must demonstrate understanding of the health information system architecture, including layers and external integrations.
--Bidders must propose a team with specified qualifications, evidenced by CV forms.
--Bidders must be able to perform analysis, development, and maintenance tasks for the central system of the health information system.
FINANCIAL REQUIREMENTS3
--The total value of the tender is 10,000,000.0 EUR.
--The evaluation criteria include the price per hour (40% weight).
--Bidders must submit a cost proposal.

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Documents

15 documents available with AI summaries

VastavustingimusedPDF
306710_vastavustingimused.pdf -- 10.9 KB

This document outlines the conditions bidders must meet, including confirmations of accepting tender terms, joint bid submission, business secret declaration, cost submission, and trial work requirements.

Pakkuja esitab meeskonnaliikmete kohta täidetud CV vormi, mis tõendab hankes sea...DOC
Nõuded pakkuja meeskonnale.docx -- 62.0 KB

Bidders must submit completed CV forms for team members to prove fulfillment of the qualification requirements set in the tender.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306710_hindamiskriteeriumid.pdf -- 3.1 KB

The tender evaluation criteria include the price per hour (40% weight) and the quality of trial work (60% weight), where the lowest hourly rate and the best trial work will receive maximum points.

Hankepass täiendatavate selgitustegaPDF
306710_hankepass_taiendavate_selgitustega.pdf -- 66.4 KB

The Procurement Pass, or European Single Procurement Document (ESPD), is an initial self-declaration by the economic operator, containing the contracting authority's conditions and expected response formats, but is not intended for completion.

Hindamismetoodika kirjeldusDOC
Hindamismetoodika kirjeldus.docx -- 24.7 KB

This document outlines the tender evaluation methodology based on the best price-quality ratio, considering both cost and trial work results.

Isikuandmete töötlemise tingimusedPDF
Isikuandmete tootlemise tingimused.pdf -- 125.9 KB

This document outlines the terms for processing personal data for the execution of the procurement contract, defining the processor's obligations and data protection measures.

Käsunduslepingu projektDOC
Käsunduslepingu projekt.docx -- 25.7 KB

This document is a draft mandate agreement outlining the terms and subject of a contract to be concluded based on a framework agreement for the development and maintenance of the central health information system.

KodukordDOC
Kodukord.docx -- 50.2 KB

This document outlines the procedure for ordering works under procurement contracts, communication, and feedback, defining terms such as 'work', 'order', and various work management environments.

LISA 1. ArhitektuurDOC
LISA 1 Arhitektuur.docx -- 491.1 KB

This document outlines the architecture of the health information system, including key layers and external integrations, essential for understanding the development and maintenance works.

Lisateave avatud menetlusDOC
Lisateave avatud menetlus.docx -- 42.3 KB

This document clarifies the details of the open tender procedure, including the non-division of the procurement into lots, rules for submitting joint offers, requirements for offer formatting and pricing, and principles for referencing standards.

ProovitööDOC
Proovitöö.docx -- 20.3 KB

Bidders must submit a trial task that includes a description of AI tool implementation in development work and a practical task of creating an FHIR microservice.

Raamlepingu projektDOC
Raamlepingu projekt.docx -- 64.1 KB

This framework agreement defines the terms for concluding procurement contracts for the development and maintenance of the health information system and its associated legal framework.

Tehniline kirjeldusDOC
Tehniline kirjeldus.docx -- 46.9 KB

A framework agreement will be concluded with up to four contractors for the development and maintenance of the central system of the health information system, specifying technical requirements and work descriptions.

Tööde-teenuste ÜV akti vormDOC
Tööde_teenuste üleandmise ja vastuvõtmise akt... -- 29.6 KB

This document is a work/service handover-acceptance certificate used to confirm the fulfillment of a procurement contract and serve as a basis for payment.

Töövõtulepingu projektDOC
Töövõtulepingu projekt.docx -- 35.5 KB

This document is a draft of the works contract, outlining the terms for development and maintenance works for the central system of the health information system.

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77
Good

Tender Quality Score

This tender for health information system development and maintenance is well-structured with clear technical requirements and a reasonable timeline. However, it lacks explicit sustainability considerations.

Score Breakdown

Legal Compliance80/100

The tender appears to comply with standard legal requirements for public procurement. Deadlines are specified, and the procedure (Open Procedure - A) is clear. The CPV code is provided. No explicit disputes or suspensions are noted.

Clarity85/100

The description of the works is clear, outlining the objective of a framework agreement for development and maintenance. Technical specifications are provided in separate documents, and evaluation criteria are defined.

Completeness75/100

Most basic information is present, including estimated value, duration, and contract start date. However, the financing condition 'vt RH alusdokumendid' requires bidders to refer to other documents, potentially impacting immediate understanding.

Fairness80/100

The tender provides full document access and discloses the estimated value. The evaluation criteria are objective and weighted. The limit of four participants for the framework agreement is a characteristic of the procedure.

Practicality70/100

E-submission and e-procurement are explicitly mentioned. The contract start date is specified, though noted as indicative and flexible. The duration is clearly stated. Financing details require reference to attached documents.

Data Consistency95/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. Dates are logical, and there are no indications of suspension or disputes.

Sustainability30/100

The tender mentions 'EU Funded' but lacks specific green procurement criteria, social aspects, or innovation focus beyond the technical requirement for AI tools. This aspect is not well-developed.

Lack of explicit green procurement requirements
Absence of social considerations in evaluation or requirements

Strengths

Clear technical specifications and requirements
Well-defined evaluation criteria
Use of e-procurement and electronic submission
Reasonable timeline and contract duration

Concerns

Limited explicit sustainability aspects (green, social)
Financing condition requires additional document review
Trial task might be demanding

Recommendations

1. Integrate specific green procurement objectives into the evaluation criteria.
2. Clarify financing details within the main tender document or a dedicated annex.

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