Tenders

SA Viljandi Hospital ventilation system maintenance works 2026-2027

Open
Deadline
27 days left
March 30, 2026
Contract Details
Category
Services
Reference
306217
Value
€80,000
Location
Estonia
Published
February 27, 2026
CPV Code
Evaluation Criteria
Bid cost100%
Project Timeline

Tender Published

February 27, 2026

Deadline for Questions

March 23, 2026

Submission Deadline

March 30, 2026

Tender Opening

March 30, 2026

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Budget
€80,000
Duration
15 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€71,415
Avg. Bids
4.8
Competition
Medium
SME Winners
99%
2,006 tenders analyzed

Original Tender Description

The subject of the procurement is maintenance and repair works of ventilation systems in the buildings belonging to SA Viljandi Hospital.
Electronic Submission

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Requirements & Qualifications

19 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (3)
Technical (5)
Financial (3)
SUBMISSION REQUIREMENTS7
--Bidders must submit conformity conditions, confirming compliance with conditions, addressing trade secrets, and submitting the bid according to requirements.
--Bids will be evaluated primarily based on cost, with the lowest price receiving the maximum score.
--The tender is not divided into parts due to the technical and organizational interconnectedness of the services, which would make division unreasonable and potentially compromise quality.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided documents. However, general principles of public procurement law would apply.
ELIGIBILITY REQUIREMENTS3
--Bidders must submit a declaration confirming compliance with conditions.
--Bidders must submit a power of attorney confirming the representative's right to conclude and fulfill the contract.
--Bidders must submit an application for participation.
TECHNICAL CAPABILITY REQUIREMENTS5
--The technical description defines requirements for maintenance, installation, and repair of ventilation systems.
--Bidders must demonstrate qualifications as per the technical description.
--Bidders must be able to perform the works as specified.
FINANCIAL REQUIREMENTS3
--The total value of the tender is 80,000.0 EUR.
--Bidders must submit a bid cost form, including prices for maintenance and repair works for 2026-2027.
--Bidders must fill in all required fields in the bid cost form.

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Documents

11 documents available with AI summaries

VastavustingimusedPDF
306217_vastavustingimused.pdf -- 7.6 KB

Bidders must submit compliance conditions, confirming adherence to terms, addressing trade secrets, and presenting the bid according to requirements.

Vorm 2. Osalemise taotlusDOC
Vorm 2 Osalemise taotlus.docx -- 12.0 KB

This form is an application to participate in the Viljandi Hospital ventilation system maintenance tender, where the bidder confirms compliance with conditions and provides their details.

Vorm 3. Pakkumuse maksumuse esildisXLS
Vorm 3 Pakkumuse maksumuse esildis.xlsx -- 54.9 KB

The bidder must submit the tender cost, including maintenance and repair work prices for 2026-2027, by filling in all required fields.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306217_hindamiskriteeriumid.pdf -- 2.8 KB

The contracting authority evaluates bids primarily based on cost, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
306217_hankepass_taiendavate_selgitustega.pdf -- 68.6 KB

The tender pass is an initial self-declaration by the contractor, containing the conditions set by the procurer and the format of expected responses, but is not a document intended for completion.

Hanke alusdokumentDOC
Hanke alusdokument - Ventilatsioonisüsteemid.... -- 14.0 KB

This foundational document outlines the general terms, formatting requirements, and applicable legislation for submitting a bid for the ventilation system maintenance public procurement.

Lisa 1. Hankelepingu projektDOC
Hankeleping ventilatsioonisüsteemid.docx -- 21.4 KB

This document is the draft contract for SA Viljandi Haigla's ventilation system maintenance works 2026-2027, defining the contract object, deadlines, price, and payment terms.

Lisa 2.1. Objektid ja seadmedXLS
Lisa 21 Objektid ja seadmed.xlsx -- 62.8 KB

This document lists the ventilation system equipment to be maintained under the SA Viljandi Haigla maintenance works, including their locations and types, to allow bidders to assess the scope of work.

Lisa 2.2. Hoolduste ajaline tabelXLS
Lisa 22 Hoolduste ajaline tabel.xlsx -- 22.2 KB

This document outlines the schedule and frequency of maintenance works for SA Viljandi Haigla's ventilation systems for 2026-2027, specifying maintenance activities for air coolers, split units, and ventilation units.

Lisa 2. Tehniline kirjeldusDOC
Lisa 2 Tehniline kirjeldus.docx -- 20.6 KB

This technical specification outlines the requirements for maintenance, installation, and repair of ventilation systems for SA Viljandi Haigla, including qualifications, work execution, and special conditions.

Vorm 1. VolikiriDOC
Vorm 1 Volikiri.docx -- 11.4 KB

This power of attorney confirms the bidder's representative's right to conclude and fulfill the procurement contract for the maintenance of ventilation systems at SA Viljandi Haigla.

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75
Good

Tender Quality Score

This tender for ventilation system maintenance is generally well-structured with clear technical requirements and a straightforward evaluation based on cost. However, it lacks explicit sustainability considerations and relies on a relatively short submission period.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general public procurement regulations. The CPV code is provided, and the procedure is clearly defined. Deadlines are reasonable within the context of the submission period. No disputes are noted.

Clarity80/100

The description of the service is clear, and the technical requirements are detailed through attached documents. Evaluation criteria are specified as relative weighting, with cost being the primary factor. Conditions for participation are outlined.

Completeness70/100

Most basic information is present, including estimated value, contract duration, and deadlines. Key documents like technical specifications, draft contract, and submission forms are available. However, the 'Hankepass täiendatavate selgitustega' is noted as not intended for completion, which could cause minor confusion.

Fairness85/100

The tender is accessible via e-procurement, and the estimated value is disclosed. Criteria are objective (cost-based weighting). The requirement for a power of attorney and application for participation are standard. No specific tailoring to individual companies is evident.

Practicality65/100

E-submission is mandated. The contract start date is not explicitly stated, only the duration. Financing information is not detailed. The submission deadline is relatively short (approx. 1 month from reveal date).

Contract start date not explicitly stated.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. Dates are logical, and there are no indications of suspension or disputes. The tender is not divided into parts, which is explained logically.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded. This area is underdeveloped.

Lack of explicit green procurement criteria.
Absence of social responsibility considerations.

Strengths

Clear technical specifications and scope of work.
Objective evaluation criteria (cost-based).
E-procurement and e-submission.
Well-defined CPV code and organizational details.

Concerns

Short submission deadline.
Lack of sustainability considerations (green, social, innovation).
Contract start date not explicitly stated.

Recommendations

1. Consider extending the submission deadline to allow more time for bidders.
2. Incorporate sustainability criteria into future tenders.
3. Clearly state the contract start date.

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