Tenders

Information and consulting services to support the implementation of the Vulyk information system and to train users to work in the system

Open
Deadline
10 days left
March 13, 2026
Contract Details
Category
Services
Reference
305878
Value
€100,000
Location
Estonia
Published
February 25, 2026
CPV Code
Evaluation Criteria
Price50%
Technical proposal50%
Project Timeline

Tender Published

February 25, 2026

Deadline for Questions

March 06, 2026

Submission Deadline

March 13, 2026

Tender Opening

March 13, 2026

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Budget
€100,000
Duration
6 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

Information and consulting services for supporting the implementation of the Vulyk information- communication system and training its users in accordance with the Technical Requirements and the Draft Procurement Contract.
Electronic Submission

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Requirements & Qualifications

22 requirements across 5 categories

Submission (10)
Mandatory (1)
Compliance (5)
Technical (5)
Financial (1)
SUBMISSION REQUIREMENTS10
--Bids will be evaluated based on price (50%) and technical solution (50%).
--The lowest price and the best technical solution will receive the maximum score.
--Bidders must submit an application form confirming compliance with tender conditions.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be members of a criminal organization or involved in corruption (checked by the Authority).
ELIGIBILITY REQUIREMENTS5
--Bidders must confirm compliance with tender conditions, including power of attorney for joint tender representatives, declaration of business secrets, and subcontractor engagement.
--Bidders must confirm compliance with tender conditions, including EU regulations and requirements.
--Bidders must provide information about the bidder, their representative, and if necessary, subcontractors or partners.
TECHNICAL CAPABILITY REQUIREMENTS5
--The subject of the procurement is indivisible, requiring sole responsibility for the Vulyk system implementation and user training.
--The contractor must guarantee a standardized approach and continuity of all interlinked work stages.
--The contractor must ensure the integrity of data during the migration process.
FINANCIAL REQUIREMENTS1
--The total value of the procurement is 100,000.0 EUR.

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Documents

10 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
305878_alltoovotjate_kontrollimise_tingimused... -- 43.8 KB

The contracting authority will check subcontractors' backgrounds regarding criminal organization membership and corruption, requiring relevant explanations and evidence.

VastavustingimusedPDF
305878_vastavustingimused.pdf -- 10.3 KB

Bidders must confirm compliance with tender conditions, including power of attorney for joint bidders, declaration of trade secrets, and subcontractor engagement.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305878_hindamiskriteeriumid.pdf -- 3.0 KB

The tender evaluates offers based on price (50%) and technical proposal (50%), where the lowest price and the best technical solution receive the maximum score.

Hankepass täiendatavate selgitustegaPDF
305878_hankepass_taiendavate_selgitustega.pdf -- 69.1 KB

The Procurement Pass is an initial self-declaration by the economic operator, required for participation in the procurement procedure, and contains conditions set by the contracting authority.

Contract draftDOC
Annex2_Draft_Contract_Vulyk.docx -- 4.5 MB

This is a contract draft outlining the terms between the e-Governance Academy and other parties for the implementation of the Vulyk information system and user training.

Application Form_ENGDOC
EN_Annex3_Application_form_Vulyk.docx -- 56.8 KB

The application form confirms bidders' compliance with tender terms, including EU regulations and requirements, and includes information about the bidder and potential subcontractors.

Tender Requirements_ENGDOC
EN_Tender_Requirements_Vulyk.docx -- 100.6 KB

The tender seeks information and consulting services for the implementation of the Vulyk information system and user training, funded by the European Union's Ukraine Facility.

Technical Requirements_UKRDOC
UA_Annex1_Technical_Requirements_Vulyk.docx -- 4.6 MB

The tender seeks information and consulting services for the implementation of the Vulyk information system and user training, with technical requirements provided in Ukrainian.

Application Form_UKRDOC
UA_Annex3_Application_form_Vulyk.docx -- 54.2 KB

This form is the participant's application, confirming agreement with tender conditions and requiring submission of participant, representative, and, if applicable, subcontractor or partner details.

Tender Requirements_UKRDOC
UA_Tender_Requirements_Vulyk.docx -- 4.4 MB

Bidders must provide evidence of at least 6 years of FullStack development experience and ISTQB certification to participate in the tender for the implementation and user training of the Vulyk information system.

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75
Good

Tender Quality Score

This tender for information and consulting services related to the Vulyk system implementation is generally well-structured, with clear evaluation criteria and a reasonable estimated value. However, the reliance on Ukrainian language for technical requirements and the absence of explicit sustainability considerations are notable drawbacks.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general legal requirements for public procurement. Deadlines are reasonable, and the procedure is outlined. The CPV code is provided. No disputes are indicated. The mention of EU funding (Ukraine Facility) suggests regulatory alignment, though specific details are not fully elaborated.

Clarity80/100

The description of services is clear, and the technical requirements, although in Ukrainian, are stated to be available. The evaluation criteria are specified with relative weighting. Conditions for participation are documented.

Technical requirements are provided in Ukrainian, which may pose a barrier for non-Ukrainian speaking bidders.
Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. Several key documents are attached or referenced. However, the full extent of 'Technical Requirements' and 'Contract Draft' content is not fully detailed within the provided summary.

The full content of 'Technical Requirements' and 'Contract Draft' is not detailed in the provided summaries.
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and evaluation criteria are objective (price and technical solution). E-procurement is mandated. There are no obvious requirements tailored to specific companies.

Practicality65/100

E-submission and e-procurement are mandated, which is practical. A document URL for the opening place is provided. The contract duration is specified. However, the financing source (EU Facility) is mentioned but not detailed, and the contract start date is not explicitly stated.

Contract start date is not explicitly stated.
Details on EU funding (Ukraine Facility) are not elaborated.
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. There are no indications of suspension or disputes. Dates appear logical within the procurement timeline.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. While it is EU funded (Ukraine Facility), this is a general funding mechanism rather than a specific sustainability initiative within the tender itself.

No explicit green procurement criteria.
No explicit social responsibility criteria.

Strengths

Clear evaluation criteria (price/technical)
Mandatory e-procurement and e-submission
Reasonable deadlines and estimated value
Indivisible subject of procurement justified

Concerns

Technical requirements in Ukrainian
Lack of explicit sustainability considerations
Limited detail on EU funding specifics

Recommendations

1. Provide English translations for all technical documentation.
2. Incorporate specific sustainability or social impact objectives into the tender requirements.

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