Tenders

Year-round maintenance of parks and green areas of Keila municipality in the period 10.2026-10.2031

Open
Deadline
35 days left
April 07, 2026
Contract Details
Category
Services
Reference
305755
Value
€585,000
Location
Estonia
Published
February 27, 2026
Organization
CPV Code
Evaluation Criteria
Total bid cost100%
Project Timeline

Tender Published

February 27, 2026

Deadline for Questions

March 31, 2026

Submission Deadline

April 07, 2026

Tender Opening

April 07, 2026

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Budget
€585,000
Duration
60 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€43,718
Avg. Bids
4.8
Competition
Medium
SME Winners
99%
562 tenders analyzed

Original Tender Description

Year-round maintenance of parks and green areas of Keila municipality, with an estimated start in October 2026, for a 60-month period, expected to last until October 2031, in accordance with the Public Procurement Basis Document (RHAD).
Electronic Submission

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Requirements & Qualifications

20 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (4)
Technical (5)
Financial (3)
SUBMISSION REQUIREMENTS7
--The deadline for submission is 2026-04-07 10:00:00.
--The contract duration is 60 months.
--The tender is not divided into lots to avoid risks in the proper fulfillment of the contract due to the need to coordinate the activities of different lot performers (RHS § 27 lg 2).
MANDATORY EXCLUSION GROUNDS1
--Bidders may be excluded if they have a conviction for participation in a criminal organization or corruption.
ELIGIBILITY REQUIREMENTS4
--Bidders must provide a power of attorney if a company in a joint bid authorizes another company to submit the bid and perform actions related to the procurement procedure.
--Bidders must complete the Hankepass (tender pass) electronically as initial proof of the company's qualification and compliance with tender conditions.
--Bidders must confirm acceptance of the conditions presented in the tender documents.
TECHNICAL CAPABILITY REQUIREMENTS5
--The service provider must be capable of performing year-round maintenance of parks and green areas, including summer and winter works, according to the technical specification.
--The tender includes specific maintenance areas (TK_Lisa1_Hooldus_piirkondade_skeem.pdf, TK_Lisa2_Mudaaugu_piirkond.pdf, TK_Lisa3_Põhja_Keila_piirkond.pdf, TK_Lisa4_Lõuna_Keila_piirkond.pdf) with specific technical maintenance requirements.
--General maintenance requirements for cleanliness works include debris removal, mowing, leaf and branch removal, and emptying of waste bins, according to different intensity levels (AH305755_Üldised_hooldusnõuded_heakorratöödele.pdf).
FINANCIAL REQUIREMENTS3
--The total value of the tender is 585,000.0 EUR.
--Bidders must submit a price offer cost table detailing the costs required for year-round maintenance of green areas and waste bins (AH305755_Hinnapakkumuse_maksumuse_tabel.xlsx).
--The contracting authority primarily evaluates bids based on cost, with the lowest price receiving 100% weighting. Additional works will be evaluated separately (AH305755_hindamiskriteeriumid.pdf).

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Documents

17 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
305755_alltoovotjate_kontrollimise_tingimused... -- 22.4 KB

The contracting authority will check subcontractors' background regarding convictions for participation in a criminal organization and corruption.

VastavustingimusedPDF
305755_vastavustingimused.pdf -- 13.7 KB

The tender document defines power of attorney for joint bidders, submission of trade secrets, and general tender conditions, confirming acceptance of terms outlined in the tender documents.

Hinnapakkumuse maksumuse tabelXLS
AH305755_Hinnapakkumuse maksumuse tabel.xlsx -- 21.8 KB

Bidders must submit a price offer table detailing the costs for year-round maintenance of green areas and waste bins.

Hooldusjuhi CVDOC
AH305755_hooldusjuhi_CV.docx -- 20.5 KB

Submit the maintenance manager's CV, proving their education, work experience, and area of responsibility, to ensure the required quality of park and green area maintenance.

Hooldusteenuse kvaliteedi tagamise meetmete plaanDOC
AH305755_ktmp.docx -- 18.4 KB

The contracting authority requires bidders to provide a detailed plan for ensuring the quality of the maintenance service, describing equipment, personnel, training, property preservation, specialist qualifications, and service specifics.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305755_hindamiskriteeriumid.pdf -- 5.1 KB

The contracting authority primarily evaluates bids based on cost, with the lowest price receiving 100% weight, and additional works are assessed separately.

Hankepass täiendatavate selgitustegaPDF
305755_hankepass_taiendavate_selgitustega.pdf -- 78.5 KB

The procurement pass is an initial proof of the company's qualifications and compliance with tender conditions, to be filled out electronically.

Keila hooldusmahudXLS
AH305755_Keila_hooldusmahud.xlsx -- 33.4 KB

This document outlines the maintenance volumes for Keila city parks and green areas, including the areas and maintenance intensity levels for various zones, which are necessary for preparing a bid.

Tehniline kirjeldusDOC
AH305755_TK.docx -- 56.8 KB

The tender seeks service providers for the year-round maintenance of Keila's parks and green areas, encompassing both summer and winter tasks as per the technical specifications.

Tööde kvaliteedi kontrollimise aktDOC
AH305755_Tööde_kvaliteedi_kontrollimise_akt.d... -- 25.7 KB

This document is an act for quality control of works related to the maintenance of Keila city parks and green areas, with performance being checked throughout the contract period.

Töövõtulepingu projektPDF
AH305755_TVL.pdf -- 580.1 KB

This draft contract outlines the terms, obligations, and service description for the year-round maintenance of Keila's parks and green areas from 10.2026 to 10.2031.

Ühisosaleja volikiriDOC
AH305755_ühispakkumuses_osaleja_volikiri.docx -- 18.1 KB

This power of attorney is required when a participating company in a joint bid authorizes another company to submit the bid and perform actions related to the procurement procedure.

Üldised hooldusnõuded heakorratöödelePDF
AH305755_Üldised_hooldusnõuded_heakorratöödel... -- 362.5 KB

This document outlines the general requirements for the maintenance of Keila city parks and green areas, detailing different intensity levels for tasks such as debris removal, mowing, leaf and branch clearing, and trash bin emptying.

Tehnilise kirjelduse lisa 1PDF
TK_Lisa1_Hooldus_piirkondade_skeem.pdf -- 1.5 MB

This document contains scheme maps of Keila's park and green area maintenance zones, which are necessary for preparing a bid.

Tehnilise kirjelduse lisa 2PDF
TK_Lisa2_Mudaaugu_piirkond.pdf -- 1.5 MB

This Annex 2 describes the Mudaaugu area in Keila, forming part of the technical specification for year-round park and green area maintenance.

Tehnilise kirjelduse lisa 3PDF
TK_Lisa3_Põhja_Keila_piirkond.pdf -- 2.0 MB

This Appendix 3 details the technical maintenance requirements for the year-round care of parks and green areas in the North Keila region.

Tehnilise kirjelduse lisa 4PDF
TK_Lisa4_Lõuna_Keila_piirkond.pdf -- 2.1 MB

This Appendix 4 details the technical maintenance requirements for the year-round care of parks and green areas in the South Keila region.

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75
Good

Tender Quality Score

This tender for year-round park and green area maintenance in Keila is generally well-structured, with clear requirements and a straightforward evaluation process primarily based on price. However, it lacks explicit sustainability criteria and some documentation is not directly machine-readable.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement procedures, including proper CPV codes and a clear timeline. Deadlines appear reasonable for the scope of the tender. No immediate legal disputes or regulatory non-compliance issues are apparent from the provided data.

Clarity80/100

The description of services is clear, and the requirements for technical capability and submission are well-documented. The evaluation criteria are specified, although the primary reliance on price might limit other aspects. Conditions are generally clear.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, the absence of explicit information regarding financing beyond the municipal budget and the fact that some technical specifications are provided as separate, non-analyzable documents slightly reduce completeness.

Fairness85/100

The tender is accessible electronically, and the value is disclosed. Criteria are objective, focusing on price with a clear weighting. The requirement for a Hankepass and specific CV for the maintenance manager are standard. No requirements appear to be tailored to specific companies.

Practicality65/100

E-submission is mandated, and a document URL is provided. The contract start date is specified. Financing is stated as coming from the Keila city budget. The duration is clearly defined. However, the reliance on multiple separate PDF documents for technical details can be cumbersome.

Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated. There are no indications of suspension or disputes. The dates provided are logical and consistent.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU-funded. This area is underdeveloped.

Lack of explicit green procurement criteria
Absence of social responsibility considerations

Strengths

Clear and detailed technical requirements
Objective evaluation criteria (price-based)
Electronic submission and e-procurement
Well-defined contract duration and timeline

Concerns

Lack of sustainability criteria (green, social, innovation)
Reliance on multiple separate PDF documents for technical details
Limited financing information beyond municipal budget

Recommendations

1. Incorporate specific sustainability criteria (e.g., use of eco-friendly materials, waste reduction) into the evaluation.
2. Consolidate technical specifications into fewer, more easily digestible documents or formats where possible.
3. Provide more detailed information on financing mechanisms if applicable beyond the general budget allocation.

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