Tenders

Ordering maintenance services for Järveküla School, Järveküla Hobby School, and Järveküla Sports Hall

Open
Deadline
20 days left
March 23, 2026
Contract Details
Category
Services
Reference
305608
Value
€447,557
Location
Estonia
Published
February 19, 2026
Organization
CPV Code
Evaluation Criteria
Monthly cost of cleaning services for Järveküla School, Järveküla Hobby School, and Järveküla Sports Hall100%
Project Timeline

Tender Published

February 19, 2026

Deadline for Questions

March 16, 2026

Submission Deadline

March 23, 2026

Tender Opening

March 23, 2026

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Budget
€447,557
Duration
27 months
Location
Estonia
Type
Services
91
Quality Score/100
Excellent
Market Benchmark
Avg. Winning Price
€164,440
Avg. Bids
2.8
Competition
Low
SME Winners
87%
1,449 tenders analyzed

Original Tender Description

The procurement is organized to order cleaning services for the institutions located in one building: Järveküla School, Järveküla Hobby School, and Järveküla Sports Hall.
Green ProcurementElectronic Submission

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Requirements & Qualifications

20 requirements across 5 categories

Submission (3)
Mandatory (2)
Compliance (3)
Technical (11)
Financial (1)
SUBMISSION REQUIREMENTS3
--Submit the bid by the deadline: 2026-03-23 10:00:00.
--Ensure the object visit has been conducted and registered between 02.03 - 16.03.2026.
--For bidders registered outside the Republic of Estonia, documents concerning grounds for exclusion and qualification documents issued by institutions in their country of establishment must be accompanied by an official Estonian translation.
MANDATORY EXCLUSION GROUNDS2
--Bidders must not fall under the specific grounds for exclusion established by the contracting authority, as described in the tender documents.
--For bidders registered outside the Republic of Estonia, documents concerning grounds for exclusion issued by institutions in their country of establishment must be accompanied by an official Estonian translation.
ELIGIBILITY REQUIREMENTS3
--Familiarization with the contract performance location and object is a prerequisite for submitting a bid.
--The object visit must be conducted between 02.03 - 16.03.2026.
--Registration of the object visit is a mandatory condition for bid submission.
TECHNICAL CAPABILITY REQUIREMENTS11
--Meet the professional qualification requirements for the foreman (töödejuhataja).
--Meet the specified personnel requirements.
--Adhere to the specified cleaning service frequency requirements.
FINANCIAL REQUIREMENTS1
--Submit a bid that includes a cost, as bids are evaluated 100% based on cost, with the lowest price receiving maximum points.

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Documents

9 documents available with AI summaries

VastavustingimusedPDF
305608_vastavustingimused.pdf -- 12.5 KB

This document outlines mandatory conditions for bid submission, including site visit registration, professional qualifications for the supervisor, and personnel requirements.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305608_hindamiskriteeriumid.pdf -- 3.3 KB

The tender for cleaning services for Järveküla School, Hobby School, and Sports Hall will be evaluated 100% based on price, with the lowest price receiving the maximum points.

Hankepass täiendatavate selgitustegaPDF
305608_hankepass_taiendavate_selgitustega.pdf -- 77.9 KB

This document is an explanatory European Single Procurement Document (ESPD) outlining the contracting authority's qualification requirements and exclusion grounds for the Järveküla School, Hobby School, and Sports Hall cleaning service tender, serving for informational purposes only and not for direct submission.

Hankelepingu projektDOC
Hankelepingu projekt .docx -- 46.0 KB

This document is a draft procurement contract for cleaning services at Järveküla School, Järveküla Hobby School, and Järveküla Sports Hall, outlining the terms and conditions for the future agreement.

JP Lisa 2 - Ruumide pind ja jaotusXLS
JP Lisa 2 - Ruumide pind ja jaotus.xlsx -- 81.8 KB

This document lists the rooms of Järveküla School, Hobby School, and Sports Hall, detailing their areas, associated institutions, cleaning frequency, and specific notes, providing a detailed overview of the cleaning service scope.

JP Lisa 3 - Lume ja libeduse tõrje territooriumilPDF
JP Lisa 3 - Lume ja libeduse tõrje territoori... -- 779.5 KB

This document outlines the scope of snow and ice removal services for Järveküla School, hobby school, and sports hall premises, covering walkways, parking lots, bus stops, and pedestrian crossings to ensure safe movement during winter.

Juhend pakkujalePDF
Juhend pakkujale.pdf -- 371.4 KB

This document details the frequency, quality requirements, specific cleaning tasks for various areas and the territory, and quality control principles for the maintenance service at Järveküla School, Hobby School, and Sports Hall.

JP Lisa 1 - Hoone plaanPDF
Lisa 1 - Hoone plaan.pdf -- 5.9 MB

This document contains the building plans for Järveküla School, Hobby School, and Sports Hall, which are essential for understanding the scope and specific requirements of the cleaning service.

JP Lisa 4 - PildipankPDF
Lisa 4 PILDIPANK.pdf -- 7.3 MB

This document describes the specific requirements and tasks for cleaning various areas within Järveküla School, Hobby School, and Sports Hall, including the maintenance of glass surfaces, furniture, and plants.

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91
Excellent

Tender Quality Score

This tender for cleaning services is exceptionally well-documented and transparent, featuring clear requirements and a fair, price-based evaluation process. While strong in legal compliance and clarity, it could benefit from more explicit social and innovation criteria to enhance its sustainability profile.

Score Breakdown

Legal Compliance95/100

The tender demonstrates strong legal compliance with clearly defined procedures, appropriate CPV codes, and reasonable deadlines. All mandatory disclosure requirements appear to be met, and there are no detected disputes or suspensions.

Clarity90/100

The tender description is clear and unambiguous, supported by well-documented and understandable requirements, including detailed annexes for scope and quality. Evaluation criteria are explicitly stated as 100% price-based.

Completeness95/100

All basic information, including title, reference, organization, financial details, and duration, is comprehensively provided. The tender includes a full set of relevant documents, ensuring bidders have all necessary information.

Fairness95/100

The tender exhibits high fairness with full document access, disclosed estimated value, and objective, transparent evaluation criteria. The 'or equivalent' clause and electronic submission options promote equal access and prevent tailoring.

Practicality85/100

Electronic submission is supported, enhancing practicality. However, the mandatory site visit, while beneficial for understanding the scope, requires specific coordination within a defined window, which could pose a minor logistical challenge for some bidders.

Mandatory site visit requires specific coordination within a defined window.
Data Consistency95/100

The tender data is highly consistent, with all key fields populated and logical dates. A minor terminological inconsistency exists where an estimated value is disclosed, but 'Value Classified: Yes' is also indicated.

Minor terminological inconsistency regarding 'Value Classified' when an estimated value is disclosed.
Sustainability65/100

The tender explicitly includes 'Green Procurement' as a characteristic, which is a positive aspect. However, it lacks explicit social criteria or an innovation focus, limiting its overall sustainability score.

Absence of explicit social criteria.
Lack of innovation focus.

Strengths

Clear and comprehensive documentation
Objective and transparent evaluation criteria (100% price-based)
Inclusion of 'Green Procurement' characteristic
Reasonable submission deadlines
Electronic submission and e-procurement enabled

Concerns

Mandatory site visit requires specific coordination
Limited explicit social criteria
No explicit innovation focus

Recommendations

1. Consider incorporating explicit social criteria, such as fair labor practices or local employment incentives.
2. Encourage innovative solutions by including criteria for new technologies or methods.
3. Provide more flexibility for the mandatory site visit, e.g., multiple dates or virtual options for initial assessment.

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