Tenders

Procurement of development work for the new digital solution of the Diplomatic Portal and Procedure Environment (VEIS)

Open
Deadline
22 days left
March 25, 2026
Contract Details
Category
Services
Reference
305569
Value
€400,000
Location
Estonia
Published
February 19, 2026
Organization
CPV Code
Evaluation Criteria
Total cost of works excluding VAT30%
Technical and architectural approach20%
Development team experience and competencies20%
Project plan and schedule20%
Hourly rate excluding VAT10%
Project Timeline

Tender Published

February 19, 2026

Deadline for Questions

March 18, 2026

Submission Deadline

March 25, 2026

Tender Opening

March 25, 2026

Contract Start Date

April 03, 2026

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Budget
€400,000
Duration
Not specified
Location
Estonia
Type
Services
82
Quality Score/100
Excellent
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

The object of the public procurement is the implementation of the new digital solution "Diplomatic Portal" and related information system VEIS "Database of foreign states and international organizations' representations, international organizations and institutions established by international agreement and their personnel", including detailed analysis, programming, development, migration, testing, project management, support and documentation works.
EU FundedElectronic Submission

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Requirements & Qualifications

22 requirements across 5 categories

Submission (11)
Mandatory (1)
Compliance (5)
Technical (4)
Financial (1)
SUBMISSION REQUIREMENTS11
--Submit an electronically completed European Single Procurement Document (ESPD).
--If submitting a joint bid, provide a power of attorney for joint bidders (using VORM 3).
--Define business secrets in the bid.
MANDATORY EXCLUSION GROUNDS1
--Not be subject to exclusion grounds described in the European Single Procurement Document (ESPD).
ELIGIBILITY REQUIREMENTS5
--Bidder's place of residence or location must be in Estonia, another EU member state, another EEA contracting state, or a country party to the WTO Government Procurement Agreement.
--Meet qualification requirements described in the European Single Procurement Document (ESPD).
--Bidder and subcontractors must comply with EU sanctions against Russia.
TECHNICAL CAPABILITY REQUIREMENTS4
--Be capable of performing detailed analysis, programming, migration, testing, and project management for the new digital solution.
--Meet the technical requirements for development and support services as specified in the technical description document.
--Comply with non-functional requirements for software development, including technical standards, security, interoperability, documentation, user-friendliness, development environments, and code quality.
FINANCIAL REQUIREMENTS1
--Submit a proposal detailing work cost and hourly rate.

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Documents

13 documents available with AI summaries

VastavustingimusedPDF
305569_vastavustingimused.pdf -- 12.6 KB

This document outlines requirements for bidders and subcontractors regarding EU sanctions against Russia, the need to submit a power of attorney for joint bids, and rules for designating business secrets within the tender.

VORM 1 Osalemise avaldusDOC
VORM 1 Osalemise avaldus.docx -- 22.8 KB

This document is an application form for participation, requiring bidder contact details and confirmation of familiarity with the tender conditions.

VORM 4_Pakkuja_meeskond_Diplomaatide_portaalDOC
VORM 4_Pakkuja_meeskond_Diplomaatide_portaal.... -- 59.4 KB

This document requires the bidder to submit the qualifications and work experience of their team (project manager, architect/senior developer, analyst) to demonstrate compliance with tender requirements.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305569_hindamiskriteeriumid.pdf -- 7.3 KB

This document details the tender's evaluation criteria and methodology, focusing on total cost, hourly rate, technical solution, team experience, and project plan.

Hankepass täiendatavate selgitustegaPDF
305569_hankepass_taiendavate_selgitustega.pdf -- 73.4 KB

This document is an explanatory guide for the European Single Procurement Document (ESPD), detailing the bidder's qualification requirements and exclusion grounds that must be completed electronically.

Lisa 1 Tehniline kirjeldusDOC
305569_Diplomaatide_Portaal_Tehniline_kirjeld... -- 78.8 KB

This document outlines the technical requirements for the development and support services of a new digital solution for the Ministry of Foreign Affairs' Diplomat Portal and VEIS information system, including detailed analysis, programming, migration, testing, and project management.

Täiendav informatsioonDOC
305569_Täiendav informatsioon.docx -- 25.5 KB

This document provides additional information regarding the non-division of the procurement into parts, requirements for submitting joint bids and relying on other entities' resources, and details on bid confidentiality and compliance.

Lisa 2 Diplomaatide portaali analüüsPDF
Lisa 2 Diplomaatide portaali analüüspdf.pdf -- 6.8 MB

This document provides a detailed analysis of the current state (AS-IS) and user needs for the diplomatic portal, describing various processes for the development of a new digital solution.

Lisa 3 Mittefunktsionaalsed nõuded (MFN)DOC
Lisa 3 MFN_V2_Java.docx -- 29.3 KB

This document outlines the non-functional requirements for software development, covering technical standards, security, interoperability, documentation, user-friendliness, development environments, and code quality, which the tenderer must adhere to.

Lisa 5 Raamlepingu projektDOC
Lisa 5 Raamlepingu projekt (VEIS).docx -- 109.8 KB

This document is a draft framework agreement for the development of a new digital solution for the Diplomat Portal and Procedure Environment (VEIS), outlining the scope of work, terms, and defect resolution timelines.

VORM 2 Esindusõiguse volikiriDOC
VORM 2 Esindusõiguse volikiri.docx -- 18.9 KB

This power of attorney must be submitted if the tender documents and/or the contract are signed by a person who is not the legal representative of the tenderer.

VORM 3 Ühispakkujate volikiriDOC
VORM 3 Ühispakkujate volikiri.docx -- 20.9 KB

This form is for joint bidders to confirm their joint and several liability for contract performance and to authorize a representative for the tender process.

VORM 8 Andmed alltöövõtjate kohtaDOC
VORM 8 Andmed alltöövõtjate kohta.docx -- 21.0 KB

This form requires the tenderer to provide details of subcontractors involved in the performance of the contract, while confirming that the subcontractors meet the requirements of the Public Procurement Act.

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82
Excellent

Tender Quality Score

This tender is well-structured and legally compliant, offering good clarity and fairness to potential bidders. Its primary area for improvement lies in integrating sustainability criteria.

Score Breakdown

Legal Compliance90/100

The tender demonstrates strong legal compliance, clearly defining the procedure type, assigning appropriate CPV codes, and adhering to EU/national procurement regulations, including the use of ESPD. Deadlines are reasonable, and there are no detected disputes or suspensions.

Clarity85/100

The tender's description is clear and unambiguous, with well-documented and understandable requirements. Evaluation criteria are specified, and performance conditions are clearly stated, supported by comprehensive AI-extracted requirements and detailed technical documents.

Completeness80/100

All essential basic information, including title, reference, organization, financial details, and timeline, is provided. Requirements and criteria are well-defined across the 14 attached documents. While the exact region is unspecified, this is common for IT services.

The specific duration of the contract is not explicitly stated in the basic information, though it is likely detailed within the 'Raamlepingu projekt' (draft framework agreement) document.
Fairness90/100

The tender ensures fairness through full document access, disclosed estimated value, and reasonable deadlines for preparation. Evaluation criteria are objective and transparent, and e-procurement is enabled for equal access. Requirements appear generic and not tailored to a specific company.

Practicality75/100

Electronic submission is fully supported, and a clear URL for the procurement platform is provided. The contract start date is known, and financing information (EU Funded, framework agreement) is available. The absence of explicit contract duration in the basic info is a minor practical detail.

The specific duration of the contract is not explicitly stated in the basic information, which could require bidders to consult the framework agreement document for this key detail.
Data Consistency95/100

All key fields are populated, and there are no detected suspensions or disputes. Dates are logical and consistent across the timeline provided, indicating high data integrity.

Sustainability30/100

Despite being EU funded, the tender explicitly lacks specific criteria for green procurement, social aspects, or innovation focus. This represents a significant missed opportunity to integrate broader sustainability goals.

Absence of explicit green procurement criteria.
Absence of explicit social criteria.

Strengths

Clear and comprehensive requirements and evaluation criteria.
Strong legal compliance, including EU/national regulations and ESPD use.
Transparent financial information and fair access for bidders.
Electronic submission and e-procurement enabled.
Detailed technical specifications and analysis documents provided.

Concerns

Lack of explicit green procurement, social, or innovation criteria.
Contract duration not explicitly stated in the basic information.
Location information is broad ('Täpne piirkond määramata').

Recommendations

1. Integrate specific green procurement, social responsibility, and innovation criteria into future tenders.
2. Ensure all key contract details, such as duration, are explicitly stated in the basic information or a readily accessible summary.
3. Consider providing more specific location details if relevant for local economic development or service delivery.

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