Estonia14 days leftOpen

Open Fishing Ports Day 2026

Tender Overview

ORGANIZATION

Tartu Ülikool

LOCATION

Estonia, Estonia

VALUE

€110,000

DEADLINE

February 16, 2026 at 14:00

CATEGORY

Special

CPV CODE

79952000-2

REFERENCE

305475

Project Timeline

Contact Information

View Original

Original Tender Description

Soovime sõlmida hankelepingu ürituse avatud kalasadamate päev 2026 korraldamiseks ja turundamiseks. Üritus toimub 25. aprill 2026. Ürituse turundamine erinevates meediakanalites ja -formaatides toimub perioodil 1.04.-25.04.2026 vastavalt teenuse kirjelduses sätestatud tingimustele. Üritus toimub samaaegselt järgmistes sadamates: Hara, Kakri, Nõva, Mehikoorma, Nasva, Võsu, Valma Vanasauna, Japsi. Teenuse kirjeldus on esitatud lisas 1.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Confirm the absence of mandatory exclusion grounds as per § 95 section 1 of the Public Procurement Act (RHS).

ELIGIBILITY REQUIREMENTS

  • Provide mandatory confirmations of understanding and accepting the tender conditions.
  • Possess the required event organization experience.
  • Adhere to the legal framework, scope, payment terms, and schedule outlined in the draft contract.
  • Comply with the general terms and conditions for organizing and marketing "Avatud kalasadamate päev 2026".
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Organize the "Avatud kalasadamate päev 2026" event in eight fishing harbors on April 25, 2026.
  • Provide services including project management, logistics, security, entertainment, and specific equipment as detailed in the service description.
💰

FINANCIAL REQUIREMENTS

  • Provide proof of an average net turnover of at least 120,000 EUR per year for the last three financial years.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-16 14:00:00.
  • If offering equivalent or better products/services than those specified, explicitly state this in the bid and provide supporting data, documents, etc., proving equivalence.
  • Submit powers of attorney for representatives or joint bidders, if applicable, using form Lisa 2-3.
  • Submit the bidder's confirmation form (Lisa 4 Hankepass) certifying compliance with the absence of exclusion grounds, required event organization experience, and financial capability.
  • Submit the total estimated cost of services and a detailed price list using the provided cost submission form (Lisa 5).
  • Submit all required documents as specified in the tender.
  • Submit a competitive price, as the total cost of the bid is the sole evaluation criterion (100% weight).

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PDF
Vastavustingimused
Vastavusdeklaratsioon305475_vastavustingimused.pdf8.0 KB
Summary:
This document outlines mandatory bidder confirmations regarding understanding and acceptance of tender conditions, along with requirements for submitting powers of attorney for representatives or joint bidders.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305475_hindamiskriteeriumid.pdf3.1 KB
Summary:
This document outlines that the total cost of the bid is the sole evaluation criterion (100% weight), with the lowest-priced bid receiving the maximum points.
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded305475_korvaldamise_alused_ja_kvalifitse...7.5 KB
Summary:
Bidders must confirm the absence of exclusion grounds as per RHS § 95 subsection 1 and provide proof of an average annual net turnover of at least 120,000 EUR over the last three financial years.
PDF
Avatud kalasadamate päev 2026
Hanke TingimusedAvatud kalasadamate päev 2026.pdf208.1 KB
Summary:
This document outlines the general terms, required documents, and service description for the procurement of organizing and marketing the "Open Fishing Harbours Day 2026" event, taking place on April 25, 2026, across several Estonian harbors.
PDF
Lisa 1 Teenuse kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 Teenuse kirjeldus.pdf302.4 KB
Summary:
This document outlines the technical requirements for organizing the "Open Fishing Harbours Day 2026" event across eight fishing ports on April 25, 2026, including project management, logistics, security, entertainment, and specific equipment needs.
DOC
Lisa 2 - 3 (vormid)
VolikiriLisa 2 - 3 (vormid).docx32.4 KB
Summary:
This document is a power of attorney template for bidders to authorize a representative to submit a bid for the public procurement 'Avatud kalasadamate päev 2026'.
DOC
Lisa 4 Hankepass
KvalifikatsiooninõudedLisa 4 Hankepass.docx21.3 KB
Summary:
This document is a bidder's declaration form confirming compliance with exclusion grounds, required event organization experience, and financial capability.
XLS
Lisa 5 Maksumuse vorm
Esitamise VormidLisa 5 Maksumuse vorm.xlsx22.8 KB
Summary:
This document is a cost submission form for participating in the "Open Fishing Harbours Day 2026" tender, requiring bidders to provide the estimated total cost and a detailed price list for services.
PDF
Lisa 6 Hankelepingu kavand
Lepingu MallLisa 6 Hankelepingu kavand.pdf195.6 KB
Summary:
This is a draft procurement contract outlining the legal framework, scope, payment terms, and timelines for the successful bidder to organize and market the "Avatud kalasadamate päev 2026" event for Tartu Ülikool.

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68
Good

Tender Quality Score

This tender for the 'Open Fishing Harbours Day 2026' is generally well-structured with clear requirements, but suffers from significant data inconsistencies regarding evaluation criteria and value classification, alongside a lack of explicit sustainability considerations.

Score Breakdown

Legal Compliance75/100

The tender generally complies with legal requirements, featuring reasonable deadlines, a defined procedure type (SE with negotiation), and appropriate CPV codes. However, the contradiction between 'relative_weighting' and '100% price' for evaluation criteria, and the 'Value Classified: Yes' alongside a disclosed value, introduce minor legal clarity issues.

Contradiction in evaluation criteria (relative_weighting vs. 100% price)
Ambiguity regarding 'Value Classified: Yes' when the value is disclosed
Clarity70/100

The description of the event and most requirements are clear and well-documented. However, the direct contradiction in the stated evaluation criteria (relative weighting vs. 100% price) creates significant ambiguity for bidders, impacting overall clarity.

Contradiction in evaluation criteria (relative_weighting vs. 100% price)
Completeness70/100

Most essential information, including title, reference, organization, deadlines, and value, is provided. However, the explicit contract duration is not stated, and one attached document (a .zip file) was not processed for content analysis, indicating minor gaps in completeness.

Missing explicit contract duration
One attached document (.zip) not processed for content analysis
Fairness75/100

The tender promotes fairness through full document access, reasonable submission deadlines, and support for e-procurement and equivalent offers. However, the 'Value Classified: Yes' alongside the disclosed value creates an unnecessary transparency issue. The financial turnover requirement (120,000 EUR for a 110,000 EUR contract) is slightly restrictive, potentially limiting smaller, capable firms.

Ambiguity regarding 'Value Classified: Yes' when the value is disclosed
Financial turnover requirement (120k EUR) is slightly higher than the estimated contract value (110k EUR), potentially limiting competition
Practicality65/100

Electronic submission and e-procurement are supported, enhancing practicality. However, the absence of an explicit contract start date and duration, and the lack of a direct document URL (though implied by e-procurement), present minor practical drawbacks for bidders.

Missing explicit contract start date and duration
No direct document URL provided (though e-procurement implies platform access)
Data Consistency60/100

The tender suffers from significant data inconsistencies. The most critical is the contradiction between 'relative_weighting' in the basic information and '100% price' as the sole evaluation criterion in the documents. Additionally, 'Value Classified: Yes' contradicts the explicit disclosure of the estimated value.

Contradiction in evaluation criteria (relative_weighting vs. 100% price)
Inconsistency between 'Value Classified: Yes' and the explicit disclosure of the estimated value
Sustainability30/100

While the tender is EU funded, which often implies higher standards, it explicitly lacks any specific green procurement, social, or innovation criteria. This represents a missed opportunity to integrate broader sustainability objectives into the procurement process.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear event description and specific locations
Support for electronic submission and e-procurement
Reasonable submission deadline (19 days)
Explicit allowance for equivalent or better offers
EU Funded

Concerns

Significant contradiction in evaluation criteria (relative_weighting vs. 100% price)
Ambiguity regarding 'Value Classified: Yes' despite value disclosure
Lack of explicit contract duration
Financial turnover requirement slightly higher than contract value
Absence of specific green, social, or innovation criteria

Recommendations

1. Clarify and correct the evaluation criteria to ensure consistency between basic information and tender documents.
2. Remove the 'Value Classified: Yes' flag if the estimated value is publicly disclosed, or provide a clear explanation for its presence.
3. Consider including specific sustainability, social, or innovation criteria to align with modern procurement best practices.

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B
Tender Quality Score
68/ 100 · Good

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