Estonia32 days leftOpen

Organization of public bus transport services on bus routes in Harku municipality, Harju county

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€2,391,642

DEADLINE

March 06, 2026 at 10:00

CATEGORY

Services

CPV CODE

60112000-6

REFERENCE

305460

Project Timeline

Contact Information

View Original

Original Tender Description

Lepingu esemeks on Euroopa Parlamendi ja nõukogu määruse (EÜ) nr 1370/2007 tähenduses sõitjate vedu ATL-i alusel Harju maakonna Harku valla bussiliinidel eeldataval perioodil 01.09.2026 – 31.08.2031, sh sõidupiletite müügi ja muude avaliku teenindamise kohustusega kaasnevate teenuste ning
⚠️

MANDATORY EXCLUSION GROUNDS

  • Ensure compliance with EU sanctions regarding subcontractors and suppliers.

ELIGIBILITY REQUIREMENTS

  • Ensure compliance with EU sanctions regarding subcontractors and suppliers.
  • Joint bidders must submit a power of attorney.
  • If relying on another entity's resources, measures, or specialists, the third party must assume joint liability for contract performance in the part their indicators were relied upon.
  • Agree to all tender conditions.
  • Accept the terms and obligations of the draft public bus line service contract.
  • Understand and accept the tender cost evaluation criteria and methodology.
  • Understand and accept the principles of carrier's fee, fuel cost indexation, and tariff changes based on the consumer price index for the contract period.
  • Understand and accept the methodology for calculating public bus line transport support amount, including mileage, tariffs, costs, prepayments, and VAT by bus type.
  • Understand and accept the methodology for reducing the support amount as per the public service contract.
  • Understand and accept the payment principles stated in the bid form.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Adhere to the dispatch application user manual and notification procedure for reporting incidents (e.g., delays, technical failures).
  • Comply with notification obligations to the Client regarding service-related circumstances (vehicles, delays, cancellations, temporary changes, financial data), using specified channels, methods, and times.
  • Understand and apply the defined terms for public bus line transport (general, travel, line, connection, and technical time).
  • Buses used must adhere to the indicative color scheme (dark blue and fresh green with specified color codes).
  • Buses used must meet specified technical, age, environmental, safety, and design requirements.
  • Ensure that all buses comply with relevant legal acts.
  • Provide a minimum required number of buses for service.
  • Provide service on specified routes, using required bus types, and on specified service days in Harku municipality, Harju county.
  • Be capable of performing line work according to specified indicators for Harku municipality bus lines H1-H11 (machine days, number of trips, line mileage, and line hours) by bus type, starting from September 1, 2026.
  • Provide public bus line service in Harku municipality, Harju county, for a five-year contract period starting from September 1, 2026.
  • Meet specified line mileage and bus type requirements.
💰

FINANCIAL REQUIREMENTS

  • No specific financial capacity requirements (e.g., minimum turnover) are stated in the provided summaries.
📋

SUBMISSION REQUIREMENTS

  • Complete and submit the European Single Procurement Document (ESPD) for self-declaration of qualification and exclusion grounds.
  • Submit the bid cost according to the specified structure and in Euros.
  • If relying on another entity's resources, measures, or specialists, submit Form 3 (Consent to Rely on Another Entity's Data).
  • Submit Form 7 (Explanation of Representation Rights for the Person Representing the Bidder).
  • If representation is based on a power of attorney, submit Form 8 (Power of Attorney for Representing the Bidder in the Procurement Procedure).
  • Joint bidders must submit Form 1 (Power of Attorney for Representing Joint Bidders in the Procurement Procedure) to appoint a single representative.
  • The appointed representative for joint bidders must submit Form 2 (Consent to Represent Joint Bidders).
  • Submit Form 4 (Application) to confirm participation and acceptance of all tender conditions.
  • Submit Form 5 (Bid) stating the small bus mileage tariff in Euros per kilometer.
  • Submit Form 6 (Bid Cost Calculation) detailing the cost per line kilometer for small and normal buses, including various variable costs without VAT, with three decimal places.
  • Submit Form 9 (List of Buses) with technical data, registration information, inspection validity, and documents proving ownership or right of use for each bus.

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PDF
Vastavustingimused
Hanke Tingimused305460_vastavustingimused.pdf9.8 KB
Summary:
This document outlines tender conditions, including compliance requirements regarding EU sanctions for subcontractors and suppliers, and procedures for submitting a power of attorney for joint tenderers.
DOC
Vorm 1 Ühispakkujate volikiri
VolikiriVORM 1 Volikiri yhispakkujate esindamise...24.6 KB
Summary:
This document is a power of attorney allowing joint bidders to appoint one representative for submitting the bid and representing them in the procurement procedure, including contract signing.
DOC
Vorm 2 Ühispakkumuse volitatud esindaja nõusolek
VolikiriVORM 2 Nousolek yhispakkujate esindamise...23.6 KB
Summary:
This form is required for joint bids to designate an authorized representative who confirms their consent to represent the joint bidders in the procurement procedure.
DOC
Vorm 4 Avaldus
Esitamise VormidVORM 4 Avaldus26012026.docx25.0 KB
Summary:
This is an application form for participation in the tender, where the bidder confirms their intent to participate and acceptance of all procurement terms and conditions.
DOC
Vorm 5 Pakkumus
Esitamise VormidVORM 5 Pakkumus26012026.docx24.4 KB
Summary:
This bid form requires the tenderer to submit a per-kilometer tariff for small buses in euros, while also confirming understanding and agreement with the payment principles.
XLS
Vorm 6 Pakkumuse maksumuse arvutus
Esitamise VormidVORM 6 Pakkumuse maksumuse arvestus26012...25.2 KB
Summary:
Bidders must submit Form 6, providing a detailed calculation of the cost per line kilometer for small and normal buses, including various variable cost components, excluding VAT and with three decimal places.
XLS
Vorm 9 Busside loetelu
Esitamise VormidVORM 9 Busside loetelu26012026.xlsx17.5 KB
Summary:
Bidders must submit Form 9, listing all buses intended for use in the public bus transport service, including their technical specifications, registration details, inspection validity, and documents proving ownership or right of use.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305460_hindamiskriteeriumid.pdf6.6 KB
Summary:
This document outlines the evaluation criteria and methodology for the tender price in the Harju County bus transport service procurement, specifying the price submission structure, currency, and scoring method.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305460_hankepass_taiendavate_selgitusteg...80.3 KB
Summary:
This document is an explanatory guide to the European Single Procurement Document (ESPD), detailing the contracting authority's conditions and expected response formats for the electronic self-declaration of eligibility and qualification criteria, which must be completed separately.
DOC
RHAD Lisa 1 lisa 1 Hankelepingu eseme tehniline kirjeldus
Tehnilised SpetsifikatsioonidRHAD lisa 1 Hankelepingu eseme tehniline...30.4 KB
Summary:
This document details the technical requirements for public bus transport services in Harku municipality, Harju county, including mileage, bus types, and service conditions for a five-year contract starting September 1, 2026.
XLS
RHAD Lisa 1 lisad 1, 2 ja 2A Liinitöö näitajad
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 1 ja lisa 2 liinitöö260...87.5 KB
Summary:
This document specifies the operational metrics for Harku municipality bus lines H1-H11 starting from September 1, 2026, including machine days, number of trips, line mileage, and line hours for various bus types.
XLS
RHAD Lisa 1 lisa 3 Sõiduplaanide projektid
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 3 sõiduplaanide projekt...8.6 MB
Summary:
This document details the routes, required bus types, and service days for public bus transport services in Harku municipality, Harju County.
PDF
RHAD Lisa 1 lisa 4 lisa 1 Busside indikatiivne kujundus (Näidis)
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 4 lisa 1 busside indika...844.8 KB
Summary:
This document specifies the indicative color scheme (dark blue and fresh green with precise color codes) for buses to be considered in the tender.
DOC
RHAD Lisa 1 lisa 4 Nõuded sõidukitele
Tehnilised SpetsifikatsioonidRHAD lisa 1 lisa 4 Lisanõuded bussidele2...48.5 KB
Summary:
This document specifies the technical, age, environmental, safety, and design requirements for buses used in public transport services, including their minimum number and the obligation to ensure compliance with legal acts.
DOC
RHAD Lisa 1 lisa 5 Sõitjateveos kasutatavad mõisted
Üldine InfoRHAD lisa 1 lisa 5 Soitjateveos kasutata...44.8 KB
Summary:
This document defines terms used in organizing public bus line transport, such as total, driving, line, connection, and technical time, explaining their components.
DOC
RHAD Lisa 2 Hankeleping
Lepingu MallRHAD lisa 2 ATL HARKU26012026.docx73.4 KB
Summary:
This document is a draft public service contract for bus transport services on the Harku municipality lines in Harju County, outlining the terms and obligations for the successful bidder.
DOC
RHAD Lisa 2 lisa 11 Tellija juhendmaterjalid
Halduslikud DokumendidRHAD lisa 2 lisa 11 Tellija juhendmaterj...4.1 MB
Summary:
This document is a user manual for the dispatcher application and a notification procedure, detailing requirements and examples for reporting incidents in bus line transport (e.g., delays, technical failures).
XLS
RHAD Lisa 2 lisad 1-5 (näidised)
Esitamise VormidRHAD lisa 2 lisa 1-5 ATL (naidised)09122...33.4 KB
Summary:
This document is a sample report for the reduction of the support amount, intended for use with the Public Service Contract, detailing fields such as date, reason for reduction, and amount.
XLS
RHAD Lisa 2 lisa 6 Toetussumma arvestuse aruanne (näidis)
Halduslikud DokumendidRHAD lisa 2 lisa 6 ATL (näidis)09122025....20.3 KB
Summary:
This document is a sample report template for calculating the support amount for public bus line services, detailing mileage, tariffs, costs, advance payments, and VAT for different bus types.
XLS
RHAD Lisa 2 lisa 7 Vedaja kulude omahinna aruanne (näidis)
Esitamise VormidRHAD lisa 2 lisa 7 ATL (näidis)09122025....28.1 KB
Summary:
This document is a sample form for submitting a carrier's cost price report for public transport line service support, detailing variable and fixed costs with quarterly actuals and budget comparisons.
XLS
RHAD Lisa 2 lisa 8 Indekseerimise muutmise arvestus ja kütusekulu arvestus (näid...
Hanke TingimusedRHAD lisa 2 lisa 8 tariif ja kütus (näid...20.5 KB
Summary:
This document provides a sample calculation explaining the principles of indexing the carrier's fee and fuel costs, and adjusting the tariff during the contract period, based on the Consumer Price Index.
XLS
RHAD Lisa 2 lisa 9 Teavituskokkulepe (näidis)
Lepingu MallRHAD lisa 2 lisa 9 Teavituskokkulepe (nä...20.8 KB
Summary:
This sample agreement outlines the carrier's obligations to notify the Contracting Authority about various service-related matters, such as vehicles, delays, cancellations, temporary changes, and financial data, specifying the notification channels, methods, and deadlines.
DOC
RHAD Üldosa
Üldine InfoRHAD üldosa HARKU siseliinid 26012026.do...57.1 KB
Summary:
This document is the general part of the procurement documents for the tender "Organization of public bus transport on bus lines in Harku municipality, Harju county," introducing the procurement procedure and service acquisition.
DOC
Vorm 3 Nõusolek ühispakkujate esindamiseks
Esitamise VormidVORM 3 Nousolek tuginemiseks teise isiku...26.2 KB
Summary:
Form 3 is a consent confirmation where a third party allows a tenderer to rely on its resources, measures, or specialists for qualification in the procurement procedure and assumes joint and several liability for contract performance in the part where its indicators were relied upon.
DOC
Vorm 7 Selgitus pakkujat või teist isikut esindava isiku esindusõiguse kohta
VolikiriVORM 7 Selgitus pakkujat esindava isiku ...25.7 KB
Summary:
This form is required to clarify the right of representation for the person signing the bid and representing the tenderer, whether as a board member by law or based on a power of attorney, also covering joint tenderers and tenderers relying on the capabilities of other entities.
DOC
Vorm 8 Volikiri pakkuja või teise isiku esindamiseks hankemenetluses
VolikiriVORM 8 Volikiri pakkuja esindamiseks han...25.1 KB
Summary:
This document is a power of attorney form authorizing an individual to represent a tenderer or joint tenderers in the procurement procedure, including submitting the bid and signing the contract.

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79
Good

Tender Quality Score

This tender for public bus transport services in Harku municipality is well-structured and highly detailed, ensuring clarity and legal compliance, though it could benefit from explicit financial capacity requirements and a stronger focus on sustainability initiatives.

Score Breakdown

Legal Compliance90/100

The tender demonstrates strong legal compliance with reasonable submission deadlines, a clearly defined open procedure, and appropriate CPV codes. Mandatory disclosure requirements are met, and there are no reported disputes or suspensions. Compliance with EU sanctions is explicitly required.

Clarity95/100

The tender excels in clarity, providing a comprehensive description of the service, well-documented and understandable requirements, and clearly specified evaluation criteria. Performance conditions are explicitly stated, and the AI-extracted requirements are detailed and unambiguous. The numerous supporting documents further enhance understanding.

Completeness70/100

The tender is largely complete, containing all essential basic information, specified deadlines, estimated value, and contract duration. A substantial number of documents are attached, detailing requirements, criteria, and location. However, the absence of explicit financial capacity requirements (e.g., minimum turnover) for a contract of this value is a notable omission.

Lack of explicit financial capacity requirements.
Fairness85/100

The tender appears fair and transparent, offering full document access, disclosing the estimated value, and providing reasonable deadlines for bid preparation. Evaluation criteria are objective and supported by detailed submission forms. E-procurement is enabled, ensuring equal access. Requirements, while detailed, do not appear to be tailored to a specific company.

Practicality65/100

Electronic submission is supported, and key dates and financing information are clearly provided. The contract start date and duration are well-defined. However, the extensive number of detailed documents and required forms, while contributing to clarity, could present a significant administrative burden for potential bidders.

High administrative burden due to numerous detailed documents and forms.
Data Consistency90/100

Key fields are consistently populated, and dates are logical and in sequence. There are no reported suspensions or disputes. A minor inconsistency exists with "Value Classified: Yes" despite the estimated value being explicitly disclosed.

Minor inconsistency with "Value Classified" field.
Sustainability40/100

The tender lacks a strong explicit focus on sustainability. While "environmental requirements" for buses are mentioned, there are no specific green procurement criteria, social aspects beyond standard legal compliance, or innovation incentives highlighted. It is also not EU funded, which often correlates with higher sustainability standards.

Absence of explicit green procurement, social, or innovation criteria.

Strengths

High level of detail and clarity in requirements and documentation.
Strong legal compliance and transparency in procedure.
Comprehensive set of forms and technical specifications.
Electronic submission and e-procurement enabled.
Clear financing conditions and payment principles.

Concerns

Absence of explicit financial capacity requirements.
Potential administrative burden for bidders due to extensive documentation.
Lack of specific green procurement, social, or innovation criteria.
Minor data inconsistency regarding "Value Classified."

Recommendations

1. Consider adding explicit financial capacity requirements to mitigate risk for a long-term, high-value contract.
2. Streamline documentation where possible or provide clearer guidance on essential vs. supplementary documents to reduce bidder burden.
3. Integrate specific sustainability criteria (e.g., lower emission targets, social clauses, innovation incentives) to align with modern procurement best practices.

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B
Tender Quality Score
79/ 100 · Good

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