Estonia9 days leftOpen

Provision of audit services for the City of Rakvere and its associated companies

Tender Overview

ORGANIZATION

Rakvere Linnavalitsus

LOCATION

Estonia, Estonia

VALUE

€70,000

DEADLINE

February 11, 2026 at 09:00

CATEGORY

Services

CPV CODE

79212000-3

REFERENCE

305417

Project Timeline

Contact Information

View Original

Original Tender Description

Rakvere linna 2025., 2026. ja 2027. aastate konsolideeritud, Aktsiaselts Rakvere Soojus 2025., 2026. ja 2027. aastate ja Aktsiaselts Rakvere Vesi 2026. ja 2027. aastate raamatupidamise aastaaruannete audiiteerimine.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer must meet the exclusion grounds requirements specified in the European Single Procurement Document (ESPD).
  • The tenderer must not be subject to any mandatory exclusion grounds from the procurement procedure.

ELIGIBILITY REQUIREMENTS

  • The tenderer must meet the qualification requirements specified in the European Single Procurement Document (ESPD).
  • The tenderer must confirm compliance with all basic tender documents.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The service must cover the auditing of the annual financial statements for Rakvere City, AS Rakvere Soojus, and AS Rakvere Vesi for the years 2025-2027.
  • The tenderer must ensure the audit scope is in accordance with the technical description.
  • The tenderer must adhere to the audit schedule as per the technical description.
  • The tenderer must fulfill the consultation obligation as per the technical description.
  • The tenderer must provide an audit team with specified names, roles, and qualifications of its members.
  • Audit team members must confirm their participation.
💰

FINANCIAL REQUIREMENTS

  • The tenderer must submit the cost of audit services for the years 2025-2027.
  • The cost must be presented as VAT-exclusive amounts for each audited entity (Rakvere City, AS Rakvere Soojus, AS Rakvere Vesi) and year.
📋

SUBMISSION REQUIREMENTS

  • Submit a completed European Single Procurement Document (ESPD).
  • Submit a confirmation of compliance with the basic tender documents.
  • Submit a completed Form 1 (Audit Team), detailing the names, roles, and qualifications of the audit team members required for providing the audit service, along with their confirmation of participation.
  • Submit a completed Form 2 (Cost Proposal), indicating the cost of audit services for Rakvere City and its subsidiaries for the years 2025-2027, as VAT-exclusive amounts for each audited entity and year.
  • The bid must be submitted by the deadline: 2026-02-11 09:00:00.

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PDF
Vastavustingimused
Hanke Tingimused305417_vastavustingimused.pdf3.1 KB
Summary:
This document outlines tender submission conditions, requiring bidders to confirm compliance with procurement documents and to complete and submit Form 1 (audit team) and Form 2 (cost submission).
DOC
Vorm 1
Esitamise VormidVorm 1 Auditimeeskond.docx23.5 KB
Summary:
This form is for submitting the names, roles, and qualifications of the audit team members required for the audit service tender, along with a confirmation of participation.
XLS
Maksumuse esildis
Esitamise VormidVorm 2 maksumuse esildis.xlsx12.0 KB
Summary:
Bidders must complete this form, providing the cost of audit services for Rakvere city and its associated companies for the years 2025-2027, detailing VAT-exclusive amounts for each audited entity and year.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305417_hindamiskriteeriumid.pdf2.8 KB
Summary:
This document outlines the evaluation criteria for the tender for audit services to the city of Rakvere and its associated companies, where the sole criterion is cost (100% weight) and the lowest price receives the maximum score.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305417_hankepass_taiendavate_selgitusteg...69.5 KB
Summary:
This explanatory document serves as a guide for completing the European Single Procurement Document (ESPD), outlining the contracting authority's conditions and the expected format of responses regarding qualification requirements and exclusion grounds, but this document itself is not for submission.
DOC
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidTehniline kirjeldus.docx19.9 KB
Summary:
This document outlines the technical requirements for auditing the annual financial statements of Rakvere city and its associated companies (AS Rakvere Soojus, AS Rakvere Vesi) for the years 2025-2027, including the scope of the audit, timeline, and consultation obligations.

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85
Excellent

Tender Quality Score

This tender for audit services is well-structured and transparent, demonstrating strong legal compliance, clarity, and completeness, though it lacks specific sustainability considerations.

Score Breakdown

Legal Compliance85/100

The tender appears to comply with national and EU procurement regulations, utilizing the ESPD and providing reasonable deadlines. All mandatory disclosure requirements are met. A minor ambiguity exists regarding 'Negotiation Allowed' within an 'Open Procedure' (Type A), which is typically a non-negotiated process.

Ambiguity regarding 'Negotiation Allowed' in an 'Open Procedure'.
Clarity90/100

The tender description, technical specifications, and requirements are exceptionally clear and unambiguous. Evaluation criteria are explicitly defined as lowest price (100% cost weight), resolving a minor initial inconsistency in the characteristics section.

Completeness95/100

All essential tender information, including title, reference, organization, financial details, timelines, and location, is comprehensively provided. The tender includes all necessary documents, such as technical specifications, evaluation criteria, and submission forms.

Fairness90/100

The tender promotes fairness through full document access, disclosed estimated value, reasonable preparation deadlines, and objective, transparent evaluation criteria (lowest price). The justification for not dividing the tender into parts is also clearly provided, enhancing transparency. Requirements do not appear tailored to a specific company.

Practicality85/100

The tender supports electronic submission and e-procurement, enhancing accessibility. Key information like contract duration is clearly specified. While a precise contract start date is not given, the audit years (2025-2027) provide sufficient context.

Contract start date not explicitly stated.
Data Consistency80/100

The tender generally exhibits good data consistency with all key fields populated and logical dates. Minor inconsistencies include the 'Value Classified: Yes' flag despite an explicit estimated value, and the 'relative_weighting' characteristic being clarified by the 100% cost criterion in the evaluation document.

Contradiction between 'Value Classified: Yes' and explicit estimated value.
Minor inconsistency between 'relative_weighting' characteristic and '100% cost' evaluation criterion.
Sustainability30/100

The tender does not incorporate any specific green procurement, social, or innovation-focused criteria. This is a common characteristic for audit services but represents a missed opportunity to align with broader sustainability goals.

Absence of green procurement criteria.
Absence of social criteria.

Strengths

Clear and comprehensive technical description and requirements.
Transparent evaluation criteria based on lowest price.
Strong legal compliance with reasonable deadlines and use of ESPD.
Justification provided for not dividing the tender into parts.
Full support for electronic submission and e-procurement.

Concerns

Lack of sustainability (green, social, innovation) considerations.
Minor inconsistencies in data fields (e.g., 'Value Classified' vs. disclosed value).
Ambiguity regarding 'Negotiation Allowed' in an 'Open Procedure'.

Recommendations

1. Consider integrating sustainability criteria, such as requirements for paperless reporting or ethical business practices, even for service tenders.
2. Ensure full consistency across all data fields and characteristics to avoid any potential misinterpretations.
3. Clarify the 'Negotiation Allowed' characteristic if the procedure is indeed an Open Procedure, or specify the exact procedure type if it allows negotiation.

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A
Tender Quality Score
85/ 100 · Excellent

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