Estonia56 days leftOpen

Development of an e-service for independent Estonian language learning: content creation and technical implementation of an e-course supporting C1-level acquisition, and development of the existing language learning environment

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€1,500,000

DEADLINE

March 30, 2026 at 13:00

CATEGORY

Services

CPV CODE

72212931-4

REFERENCE

305334

Project Timeline

Contact Information

View Original

Original Tender Description

Hanke eesmärgiks on sõlmida raamleping, mille sisuks on eesti keele iseseisva õppe e-teenuste arendamine.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Specific mandatory exclusion grounds are not detailed in the document summaries, as per the ESPD explanatory guide.

ELIGIBILITY REQUIREMENTS

  • The bidder must confirm compliance with the conditions for bid submission, cost structure, marking business secrets, joint bids, and equivalence.
  • The bidder must complete the European Single Procurement Document (ESPD) according to the instructions, providing expected data and conditions related to their qualification and capability.
  • The bidder's geographical location must comply with the restrictions set in the procurement (restrictions are mentioned but not detailed).
  • The bidder must submit a declaration and confirmations stating participation in the tender, agreement to terms, fulfillment of qualification requirements, and commitment to perform the contract according to the bid.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must develop a C1-level Estonian language e-course, including content creation and technical realization.
  • The bidder must further develop the existing language learning environment.
  • The bid must include a C1-level course concept and a sample chapter/prototype that meets qualitative criteria.
  • The list of team members must confirm their compliance with the experience and competence requirements specified in the technical description.
  • The team must include a project manager with work experience as a project manager in software development/educational material creation and in creating educational materials for adults.
  • The team must include a content creator, software developer, UI/UX designer, architect, and analyst, all with relevant experience and competence.
  • Team members must possess C1-level Estonian language proficiency (specifically mentioned for project manager and content creator, but generally for team members in the CV form).
  • Team members must have relevant education.
💰

FINANCIAL REQUIREMENTS

  • The bid must include the weighted average hourly cost.
  • The bid must include the cost of realizing the C1-level course concept.
  • The bid must include a detailed price offer and a breakdown of costs by activities and content.
  • The maximum contract value for the 48-month framework agreement is 1.5 million EUR.
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted according to the instructions for completing the European Single Procurement Document (ESPD).
  • The bid must include confirmations of compliance with submission conditions (bid submission, cost structure, marking business secrets, joint bids, equivalence).
  • The bid must include a C1-level course concept and a sample chapter/prototype.
  • The bid must include CVs of team members, detailing education, C1-level Estonian language proficiency, and work experience.
  • The bid must include a list of team members with confirmation of their compliance with the experience and competence requirements specified in the technical description.
  • In case of a joint bid, a power of attorney for joint bidders must be submitted.
  • When relying on the capacities of a third party, a third-party consent form must be submitted.
  • The bid must include a declaration and confirmations regarding participation in the tender, agreement to terms, fulfillment of qualification requirements, and contract performance.
  • The bid must include a detailed price offer, project schedule, and cost breakdown.
  • The submission deadline is 2026-03-30 at 13:00:00.

Requirements Preview

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PDF
Vastavustingimused
Hanke Tingimused305334_vastavustingimused.pdf10.3 KB
Summary:
This document outlines the conditions for tender submission, cost structure, marking of business secrets, joint tenders, and equivalence, requiring bidders to confirm compliance with these terms.
DOC
Avaldus ja kinnitused
Esitamise VormidVorm Avaldus ja kinnitused.docx16.3 KB
Summary:
This document serves as the bidder's formal application and set of confirmations, stating their intent to participate, agreement to all tender terms and conditions, confirmation of meeting qualification criteria, and commitment to fulfilling the contract.
DOC
Vorm Hinnapakkumus, ajakava ja hinna lahtikirjutus
Esitamise VormidVorm hinnapakkumus, ajakava ja hinna lah...23.2 KB
Summary:
This document is a form for submitting a detailed price offer and project schedule for the development and technical implementation of an Estonian language C1 e-course, including a breakdown of costs by activity and content.
DOC
Meeskonnaliikmete nimekiri
Esitamise VormidVorm Meeskonnaliikmete nimekiri.docx16.1 KB
Summary:
This form requires bidders to submit a list of their team members and confirm their compliance with the experience and competence requirements specified in the technical description, covering roles such as project manager, learning content creator, software developer, UI/UX designer, architect, and analyst.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305334_hindamiskriteeriumid.pdf4.7 KB
Summary:
This document outlines the tender evaluation criteria and methodology, including weighted average hourly cost, C1-level course concept realization cost, and qualitative criteria for the course concept and sample chapter/prototype, along with their respective weights and scoring formulas.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305334_hankepass_taiendavate_selgitusteg...70.7 KB
Summary:
This document serves as an explanatory guide for completing the European Single Procurement Document (ESPD), detailing the required company information, financial and technical capacity, and qualification conditions that bidders must meet, but it is not intended for direct submission.
DOC
Lisa 1-1 Raamlepingu alusel sõlmitava hankelepingu projekt
Lepingu MallLisa 1-1 Raamlepingu alusel sõlmitava ha...18.7 KB
Summary:
This document is a draft procurement contract to be concluded under a framework agreement, outlining the performer's obligations and the client's payment terms for specific works.
DOC
Lisa 1 Raamlepingu projekt
Lepingu MallLisa 1 Raamlepingu projekt.docx40.2 KB
Summary:
This document is a draft framework agreement outlining the general terms, definitions, and legal framework for the tender concerning the development of an e-service for independent Estonian language learning.
DOC
Lisa 2 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 2 Tehniline kirjeldus.docx83.4 KB
Summary:
This document outlines the Ministry of Education and Research's requirement to develop a C1-level Estonian language e-course, including content creation and technical implementation, and to further develop the existing language learning environment.
DOC
Lisateave
Üldine InfoLisateave.docx28.2 KB
Summary:
This document provides an overview of the public procurement for developing an Estonian language e-learning service, restricting bidders by geographical location and detailing a 48-month framework agreement with a maximum value of 1.5 million euros.
DOC
Vorm Meeskonnaliikme CV
CVVorm Meeskonnaliikme CV.docx32.7 KB
Summary:
This form is for submitting a team member's CV, requiring detailed information on education, C1 level Estonian language proficiency, and work experience as a software development/educational material creation project manager and in creating educational materials for adults.
DOC
Vorm Teise isiku nõusolek
Esitamise VormidVorm Teise isiku nõusolek.docx16.0 KB
Summary:
This form is required for bidders who wish to prove their compliance with qualification conditions based on a third party's indicators, confirming the third party's consent and participation in contract execution.
DOC
Vorm Uhispakkujate volikiri
VolikiriVorm Uhispakkujate volikiri.docx14.0 KB
Summary:
This form is for joint bidders to authorize one of their members to submit a tender and perform all procurement-related actions on behalf of the other joint bidders.

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80
Excellent

Tender Quality Score

This tender is well-documented and clear in its requirements and evaluation criteria, demonstrating strong completeness and practicality. However, significant concerns regarding fairness arise from highly restrictive language proficiency requirements for technical staff, potentially limiting competition.

Score Breakdown

Legal Compliance80/100

The tender demonstrates good legal compliance with reasonable deadlines, appropriate CPV codes, and adherence to EU/national regulations through ESPD and WTO/GPA. No disputes or suspensions were detected. A minor concern is the lack of explicit detail on mandatory exclusion grounds in the summaries, though the ESPD is used.

Specific mandatory exclusion grounds are not detailed in the document summaries.
Clarity90/100

The tender's description is clear, and requirements for eligibility, technical capability, financial aspects, and submission are well-documented and understandable. Evaluation criteria, including weights and scoring formulas, are explicitly detailed in a dedicated document, ensuring high clarity.

Completeness95/100

All essential information, including basic details, financial data, timeline, and classification, is comprehensively provided. The tender includes 14 detailed documents covering all necessary aspects from qualification to technical specifications and contract drafts, indicating excellent completeness.

Fairness40/100

While the tender offers full document access, discloses value, provides reasonable deadlines, and uses objective evaluation criteria with e-procurement, the requirement for C1-level Estonian language proficiency for all team members, including technical roles, is highly restrictive. This significantly limits the pool of potential bidders and suggests potential tailoring, severely impacting fairness. Additionally, not dividing the procurement into lots further restricts participation.

Highly restrictive C1-level Estonian language proficiency requirement for all team members, including technical roles.
Procurement is not divided into lots, potentially limiting participation from specialized SMEs.
Practicality90/100

The tender supports electronic submission and e-procurement, provides a clear document URL for opening, and specifies the contract start date and duration. Financing information, including the estimated value and EU funding, is also readily available, making the process highly practical.

Data Consistency98/100

All key fields are populated, and there are no detected suspensions or disputes. Dates are logical and consistent throughout the tender information, demonstrating excellent data consistency.

Sustainability60/100

The tender explicitly includes Green Procurement and Social Criteria, and is EU Funded, which generally implies higher standards. However, the automated check noted a lack of innovation focus, which is a missed opportunity for an e-learning development project.

No explicit innovation focus.

Strengths

Comprehensive documentation with 14 detailed documents.
Clear and explicit evaluation criteria, including weights and scoring formulas.
Transparency in financial information (value disclosed) and process (e-procurement, electronic submission).
Inclusion of Green Procurement and Social Criteria.
Reasonable timeline for bid preparation.

Concerns

Highly restrictive language proficiency requirement (C1 Estonian) for all team members, including technical roles, which may limit competition and suggest tailoring.
Procurement not divided into lots, potentially excluding smaller, specialized bidders.
Lack of explicit detail on mandatory exclusion grounds in the summaries (though ESPD is used).
No explicit focus on innovation, which is a missed opportunity for an e-learning development project.

Recommendations

1. Re-evaluate the necessity of C1 Estonian language proficiency for all technical team members; consider if B2 or English proficiency would suffice for certain roles to broaden competition.
2. Consider dividing the procurement into lots (e.g., content creation and technical development) to encourage participation from specialized SMEs.
3. Integrate innovation as an evaluation criterion or a specific requirement to foster more forward-thinking solutions.

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Tender Quality Score
80/ 100 · Excellent

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