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Estonia15 days leftOpen

Operating Lease of Laptops 2026 - 2031

Tender Overview

ORGANIZATION

Viljandi Linnavalitsus

LOCATION

Estonia, Estonia

VALUE

€44,355

DEADLINE

February 17, 2026 at 12:00

CATEGORY

Supplies

CPV CODE

30213100-6

REFERENCE

305239

Project Timeline

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Contact Information

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View Original

Original Tender Description

Hankelepingu esemeks on Viljandi Linnavolikogule ja Viljandi Linnavalitsusele sülearvutite rentimine 60 kuuks.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Must not fall under exclusion grounds as described in the tender documents (e.g., ESPD).
✓

ELIGIBILITY REQUIREMENTS

  • Must meet qualification conditions.
  • If submitting a joint bid, must provide a power of attorney.
  • Must confirm compliance with all tender conditions.
  • Must agree to the terms and conditions outlined in the draft contract (Lisa 5) for the laptop operating lease for 2026-2031.
  • Must confirm acceptance of tender conditions.
  • Must confirm awareness of requirements.
  • Must confirm the validity of the offer.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Must offer an operating lease for laptops for a duration of 60 months (2026-2031).
  • Must provide a minimum warranty of 36 months for the laptops.
  • Must ensure battery replacement if its capacity drops by more than 50%.
  • Must provide detailed technical specifications for the offered laptops (models VOL16, SA16, SA14).
  • Must ensure the offered laptops comply with the contracting authority's general and specific requirements.
💰

FINANCIAL REQUIREMENTS

  • Must meet requirements for submitting costs.
  • Must submit a total cost for the offer.
  • The offer must be competitive on price, as total cost is the sole evaluation criterion (100% weight).
  • Must specify quarterly payments (excluding VAT).
  • Must specify total payments for the entire rental period (excluding VAT).
  • Must specify the residual value for specific laptop models.
  • All financial figures must be presented without VAT.
📋

SUBMISSION REQUIREMENTS

  • Must fulfill qualification and exclusion conditions electronically (e.g., via ESPD).
  • Must submit a completed ESPD (European Single Procurement Document).
  • Must declare business secrets (if any).
  • Must submit company data using the provided "Application and Bidder's Confirmations" form (Lisa 6).
  • Must complete the "Technical Specification and Bid Form" (Lisa 3).
  • Must submit a financial offer for laptop rental services using the "Bid Submission Form" (Lisa 4).
  • Must submit the bid by the deadline: 2026-02-17 12:00:00.

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PDF
Vastavustingimused
Vastavusdeklaratsioon305239_vastavustingimused.pdf12.6 KB
Summary:
This document outlines the bid compliance conditions, covering power of attorney for joint bids, declaration of business secrets, confirmation of adherence to all tender terms, and requirements for submitting bid costs.
DOC
Pakkuja täidab dokumendi vormil
Esitamise VormidLisa 3 Tehniline kirjeldus ja pakkumuse ...42.8 KB
Summary:
Bidders must complete this form, providing detailed technical specifications for the offered laptops (VOL16, SA16, SA14), ensuring compliance with the contracting authority's general and specific requirements.
DOC
Pakkuja täidab pakkumuse esildise vormil
Esitamise VormidLisa 4 Pakkumuse esildise vorm.docx18.0 KB
Summary:
This form requires bidders to submit their financial offer for laptop rental services, detailing quarterly and total rental payments (excluding VAT) and residual value for specified laptop models, which will be used for evaluation.
DOC
Pakkuja täidab ära dokumendi vormil
Esitamise VormidLisa 6 Vorm avaldus ja pakkuja kinnituse...16.5 KB
Summary:
This form requires bidders to provide company details and confirm their agreement with tender conditions, awareness of requirements, and offer validity.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305239_hindamiskriteeriumid.pdf4.2 KB
Summary:
Tender evaluation will solely be based on the total cost of the bid, which accounts for 100% of the weighting, with the lowest-priced bid receiving the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305239_hankepass_taiendavate_selgitusteg...62.9 KB
Summary:
This document is an explanatory ESPD outlining the qualification and exclusion criteria for Viljandi Linnavalitsus's laptop lease tender, which companies must complete electronically.
DOC
Hankelepingu kavand
Lepingu MallLisa 5 Hankelepingu kavand.docx26.5 KB
Summary:
This document is a draft procurement contract for the operational lease of laptops for the years 2026-2031, defining the parties, terms, and purpose of the agreement.
DOC
Pakkumuse esitamise ettepanek
Üldine InfoPakkumuse esitamise ettepanek.docx25.0 KB
Summary:
The Viljandi City Government invites companies to submit bids for a 60-month operational lease of laptops (2026-2031), requiring at least a 36-month warranty and battery replacement if capacity drops by over 50%.

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83
Excellent

Tender Quality Score

This tender for laptop operating lease demonstrates good overall quality with clear requirements and a transparent evaluation process, though it could benefit from more detailed sustainability criteria.

Score Breakdown

Legal Compliance85/100

The tender appears to comply well with legal requirements, utilizing the ESPD and electronic submission, indicating adherence to national and EU procurement regulations. Deadlines are reasonable, and the procedure type and CPV codes are clearly defined. No disputes or suspensions are noted.

Clarity80/100

The tender description is clear, and requirements are well-documented and categorized. Evaluation criteria are explicitly stated as 100% total cost. Performance conditions, such as warranty and battery replacement, are also clear.

•The specific laptop model names (VOL16, SA16, SA14) mentioned in the technical specifications could benefit from further clarification if they are not generic categories, to avoid potential ambiguity for bidders.
Completeness85/100

All essential tender information, including title, reference, organization, financial details, timeline, and location, is comprehensively provided. Key documents, including a draft contract and submission forms, are attached.

Fairness90/100

The tender demonstrates strong fairness, with full document access, disclosed value, and reasonable deadlines. The evaluation criteria are objective and transparent (100% price-based). Electronic submission ensures equal access. The contracting authority explicitly states that technical characteristics are not special, mitigating concerns about tailored requirements.

Practicality80/100

The tender supports electronic submission and e-procurement, enhancing practicality. Financing information and contract duration are clearly specified. Document access is facilitated through the e-procurement system.

•The exact contract start date is not explicitly stated, though the 2026-2031 timeframe and 60-month duration provide sufficient context.
Data Consistency90/100

Key fields are consistently populated, and dates are logical and coherent. There are no reported suspensions or disputes, indicating a stable procurement process.

•A minor semantic inconsistency exists between 'relative_weighting' and 'total cost is the sole evaluation criterion (100% weight)', though the practical implication is clear.
Sustainability50/100

The tender explicitly identifies as 'Green Procurement,' which is a positive step. However, it lacks specific details on the green criteria applied, and there is no mention of social aspects or innovation focus.

•Lack of detailed sustainability criteria beyond the 'Green Procurement' label.
•Absence of social and innovation considerations.

Strengths

Clear and transparent evaluation criteria (100% price).
Comprehensive basic information and documentation.
Support for electronic submission and e-procurement.
Explicit statement against tailored technical requirements.
Reasonable submission deadline.

Concerns

Lack of detailed 'Green Procurement' criteria.
Absence of social and innovation aspects.
Minor ambiguity regarding specific laptop model names (VOL16, SA16, SA14).
Exact contract start date not explicitly stated.

Recommendations

1. Provide specific criteria for 'Green Procurement' to ensure measurable environmental benefits.
2. Consider incorporating social and innovation aspects into future tenders.
3. Clarify the nature of laptop model names (VOL16, SA16, SA14) to avoid any potential ambiguity.

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Tender Quality Score
83/ 100 · Excellent
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