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Estonia24 days leftOpen

Haapsalu and Läänemaa Museums Foundation maintenance works 2026-2029

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€170,000

DEADLINE

February 26, 2026 at 11:00

CATEGORY

Services

CPV CODE

90600000-3

REFERENCE

305219

Project Timeline

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Contact Information

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Original Tender Description

Käesoleva hanke objektiks on SA Haapsalu ja Läänemaa Muuseumid teede, platside, haljasalade ja muude kirjeldatud objektide suviste ja talviste hooldus- ja heakorratööde teostamine ajavahemikul 01.04.2026 kuni 31.03.2029 vastavalt käesoleva riigihanke alusdokumentides toodud mahtudele ja nõuetele.
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MANDATORY EXCLUSION GROUNDS

  • The tenderer must not be subject to mandatory exclusion grounds as stipulated in the Public Procurement Act (e.g., bankruptcy, criminal convictions, tax arrears), as described in the ESPD.
✓

ELIGIBILITY REQUIREMENTS

  • The tenderer must provide company information as required by the ESPD.
  • The tenderer must be willing and able to comply with the terms and obligations of the draft contract.
  • The contracting authority's consent is required if a significant part of the work is subcontracted.
  • In case of a joint bid, joint tenderers must confirm solidary liability.
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TECHNICAL CAPABILITY REQUIREMENTS

  • The tenderer must be capable of performing summer and winter maintenance and landscaping works for SA Haapsalu ja Läänemaa Muuseumid for the years 2026-2029.
  • Works include general upkeep, seasonal cleaning, and winter maintenance for the Haapsalu Bishop's Castle and railway station areas.
  • The tenderer must be capable of performing additional works such as cleaning roads and squares, anti-skid measures, lawn and grass mowing, leaf collection, and tree and bush maintenance.
  • The execution of works must adhere to the detailed requirements and locations described in the technical specification and maps.
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FINANCIAL REQUIREMENTS

  • The tenderer must meet the financial capability requirements specified by the contracting authority in the ESPD.
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SUBMISSION REQUIREMENTS

  • A mandatory on-site visit to the tender object at a time designated by the Contracting Authority is a prerequisite for submitting a bid. The Contracting Authority will record the visit.
  • The ESPD (European Single Procurement Document) must be submitted.
  • Proof of the mandatory site visit must be submitted.
  • Powers of attorney must be submitted if the bid is signed by the tenderer's representative (Form 2) or in case of a joint bid (Form 1).
  • Subcontractor data (Form 3) must be submitted if subcontractors are used.
  • The bid price, representing the total cost for 36 months of maintenance and landscaping works, must be submitted.
  • Unit prices must be submitted using bid form 4 (Pakkumuse ühikhinnad).
  • Unit prices for additional works must be submitted using bid form 5 (Lisatööde ühikhinnad).
  • Instructions for marking business secrets must be followed.
  • The bid must be submitted by 2026-02-26 11:00:00.
  • General terms and requirements for bid submission must be followed, and all documents comprising the tender documents must be submitted.

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PDF
Vastavustingimused
Hanke Tingimused305219_vastavustingimused.pdf7.3 KB
Summary:
This document outlines mandatory tender submission conditions, including requirements for a site visit certificate, powers of attorney, subcontractor details, bid cost submission, and instructions for marking business secrets.
DOC
HD Lisa III vorm 1 - Ühispakkujate volikiri
VolikiriHD_Lisa_III_vorm_1_yhise_pakkumuse_volik...20.3 KB
Summary:
This document is a power of attorney for a joint bid, confirming the solidarity of multiple companies in a joint offer and appointing an authorized representative responsible for bid submission, contract execution, and communication with the contracting authority.
DOC
HD Lisa III vorm 2 - pakkuja esindaja volikiri
VolikiriHD_Lisa_III_vorm_2_pakkuja_esindaja_voli...20.1 KB
Summary:
This document is a power of attorney form authorizing a bidder's representative to legally sign the tender submission for the SA Haapsalu ja Läänemaa Muuseumid maintenance works procurement.
DOC
HD Lisa III vorm 3 - alltöövõtjate andmed
Esitamise VormidHD_Lisa_III_vorm_3_alltoovotjate_andmed....19.2 KB
Summary:
This document is a form for submitting data on subcontractors who will participate in the performance of the SA Haapsalu and Läänemaa Muuseumid maintenance works contract, emphasizing the need for contracting authority's consent for significant subcontracted parts.
XLS
HD Lisa III vorm 4 - Pakkumuse ühikhinnad
Esitamise VormidHD_Lisa_III_vorm_4_Pakkumuse_yhikhinnad....14.1 KB
Summary:
This tender form is for submitting unit prices for maintenance works at SA Haapsalu and Läänemaa Museums for the years 2026-2029, detailing costs for various objects and periods.
XLS
HD Lisa III vorm 5 - Lisatööde ühikhinnad
Esitamise VormidHD_Lisa_III_vorm_5_Lisatoode_yhikhinnad....13.3 KB
Summary:
This document is a form for bidders to submit unit prices for additional maintenance works for the Haapsalu and Läänemaa Museums for the years 2026-2029, covering various tasks related to roads, squares, general maintenance, and lawn care.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305219_hindamiskriteeriumid.pdf3.0 KB
Summary:
This document outlines the tender evaluation methodology, where 100% of the weighting is given to the total cost of 36 months of maintenance and landscaping services, with the lowest bid receiving the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded305219_hankepass_taiendavate_selgitusteg...69.0 KB
Summary:
This explanatory European Single Procurement Document (ESPD) outlines the contracting authority's requirements and conditions for bidder qualification, covering company information, financial, and technical capabilities for the SA Haapsalu ja Läänemaa Muuseumid maintenance works tender.
PDF
HD Juhised pakkujale
Hanke TingimusedHD_Juhised_pakkujale_SALM_Heakord_220120...251.9 KB
Summary:
This document outlines the general terms and requirements for the SA Haapsalu ja Läänemaa Muuseumid summer and winter maintenance services public procurement for 2026-2029, providing instructions for bid submission and listing the composition of the tender documents.
PDF
HD Lisa II - Hankelepingu projekt
Lepingu MallHD_Lisa_II_Hankelepingu_projekt_SALM_Hea...247.4 KB
Summary:
This document is the draft procurement contract for the SA Haapsalu ja Läänemaa Muuseumid maintenance and landscaping works 2026-2029, outlining the terms and obligations of the future agreement.
PDF
HD Lisa I - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHD_Lisa_I_Tehniline_kirjeldus_SALM_Heako...257.9 KB
Summary:
This document describes the scope, locations, and requirements for summer and winter maintenance and cleaning services for SA Haapsalu and Läänemaa Museums from 2026-2029, covering roads, squares, and green areas at multiple sites.
PDF
Tehnilise kirjelduse Lisa 1 - Heakorraobjektid, teostatavad tööd
Tehnilised SpetsifikatsioonidTK_Lisa_1_SALM_Heakord_Objektid_tood_200...211.0 KB
Summary:
This document details the specific maintenance objects, required works, and special conditions for the upkeep of Haapsalu Bishop's Castle and the railway station from 2026-2029, covering general maintenance, seasonal cleaning, and winter services.
PDF
Tehnilise kirjelduse Lisa 2 - Lisatööde loetelu
Tehnilised SpetsifikatsioonidTK_Lisa_2_SALM_Heakord_Lisatood.pdf131.5 KB
Summary:
This document lists potential separately ordered additional works, such as cleaning and de-icing roads and grounds, general maintenance, lawn and grass mowing, leaf removal, and tree and bush maintenance, along with their respective units.
PDF
Tehnilise kirjelduse Lisa 3 - Kaardid
Tehnilised SpetsifikatsioonidTK_Lisa_3_Kaardid.pdf1.4 MB
Summary:
This document contains maps detailing the locations of maintenance work objects for Haapsalu Bishop's Castle and the area in front of the railway station, providing a visual overview of the service areas.

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82
Excellent

Tender Quality Score

This tender is well-structured and comprehensive, demonstrating high clarity and legal compliance, though the mandatory on-site visit poses a moderate concern for fairness and practicality, and sustainability aspects are entirely absent.

Score Breakdown

Legal Compliance90/100

The tender demonstrates strong legal compliance with reasonable deadlines, a clearly defined open procedure, appropriate CPV codes, and adherence to national procurement regulations, including the use of ESPD and mandatory exclusion grounds. No disputes or suspensions are noted.

Clarity90/100

The tender description is clear and unambiguous, with well-documented requirements categorized effectively by AI. Evaluation criteria are explicitly defined as 100% price-based, and performance conditions are detailed in technical specifications and the draft contract.

Completeness95/100

All essential information, including title, reference, organization, financial details, timeline, and location, is comprehensively provided. The tender includes 15 relevant documents covering all aspects from qualification to contract terms, ensuring a complete information package for bidders.

Fairness75/100

The tender offers full document access, discloses the estimated value, and sets reasonable deadlines. Evaluation criteria are objective and transparent (lowest price). However, the mandatory on-site visit at times designated by the contracting authority, even with some flexibility, could create a barrier to entry for some bidders, potentially limiting competition.

•Mandatory on-site visit at contracting authority's designated times may limit bidder access.
Practicality70/100

Electronic submission is fully supported, and the e-procurement system URL is provided for tender management. The contract start date and duration are clearly specified. The mandatory on-site visit, while potentially necessary for accurate bidding, adds a practical hurdle for all potential bidders, requiring specific scheduling and travel.

•Mandatory on-site visit at designated times adds a practical burden for bidders.
Data Consistency95/100

All key fields are populated, and dates are logical and consistent throughout the tender information. The minor discrepancy of 'Value Classified: Yes' alongside a disclosed estimated value is not a critical inconsistency, as the total value is public.

Sustainability20/100

The tender completely lacks any explicit green procurement, social, or innovation criteria. It is also not indicated as EU-funded, which often correlates with higher sustainability standards.

•Absence of green procurement criteria.
•Absence of social criteria.

Strengths

High clarity and comprehensive documentation.
Strong legal compliance with national regulations.
Transparent and objective price-based evaluation criteria.
Full electronic submission and e-procurement support.
Detailed technical specifications and contract draft provided.

Concerns

Mandatory on-site visit at designated times may limit bidder participation.
Complete absence of sustainability (green, social, innovation) criteria.
Potential for practical hurdles due to mandatory site visit requirements.

Recommendations

1. Consider offering more flexible options for the mandatory site visit or providing comprehensive virtual alternatives to enhance bidder access.
2. Integrate sustainability criteria (e.g., environmental standards for maintenance, social clauses for labor) into future tenders.
3. Clearly differentiate between 'Value Classified' and 'Estimated Value' to avoid minor data consistency ambiguities.

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Tender Quality Score
82/ 100 · Excellent
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