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Railway Traffic Management System Spare Parts

Tender Overview

ORGANIZATION

AS Eesti Raudtee

LOCATION

, Estonia

VALUE

€120,000

DEADLINE

February 12, 2026 at 12:00

CATEGORY

Supplies

CPV CODE

34632200-8

REFERENCE

305038

Project Timeline

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Contact Information

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Original Tender Description

Raudtee liiklusjuhtimissüsteemi hooldustöödeks vajalikud varuosad. Hanke ese on täpsemalt kirjeldatud HD Lisas 1.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must confirm the absence of exclusion grounds (e.g., crimes, tax debts, sanctions).
  • The bidder must comply with international sanctions.
  • The bidder must confirm no previous breaches of contract terms.
  • Subcontractors or other entities whose capabilities the bidder relies upon must confirm the absence of exclusion grounds.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must meet the qualification conditions.
  • The bidder must confirm the existence of sales rights.
  • The bidder must possess an ISO 27001 certificate OR have implemented an equivalent system.
  • Subcontractors or other entities whose capabilities the bidder relies upon must meet qualification and eligibility conditions.
  • Subcontractors or other entities whose capabilities the bidder relies upon must confirm joint responsibility for contract performance.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Offered spare parts must meet the technical requirements for AS Eesti Raudtee traffic management system maintenance.
  • Offered spare parts must ensure the maintenance of SIL-4 safety level.
  • Offered components must be equivalent to existing ones.
  • The delivery deadline must be up to 3 months.
  • The delivery clause must be DDP Buyer's central warehouse.
  • Required accompanying documentation must be provided.
  • The bidder must accept the general and special terms and conditions of the sales contract.
💰

FINANCIAL REQUIREMENTS

  • Subcontractors or other entities whose capabilities the bidder relies upon must meet net turnover requirements.
  • The bidder must submit unit prices for Frauscher components.
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted by 2026-02-12 12:00:00.
  • The bid must comply with the submission requirements, including the participation application and cost proposal forms.
  • The bidder must submit HD Lisa 5 form to confirm the absence of exclusion grounds and compliance with qualification conditions.
  • The bidder must submit HD Lisa 2 form (participation application), including their data, indication of joint bidders (if applicable), and confirmation of reviewing and agreeing to the tender conditions.
  • The bidder must submit HD Lisa 7 form (cost proposal), filling in the unit prices for Frauscher components.
  • If a physical person represents the bidder, a power of attorney (based on HD Lisa 3 template) must be submitted, authorizing them for all procurement activities, including bid submission and contract signing.
  • For a joint bid, a joint bidders' power of attorney (based on HD Lisa 4 template) must be submitted, confirming joint bid submission and authorizing representatives.
  • If the bidder relies on the capabilities of another entity or subcontractor, HD Lisa 51 form must be submitted, containing confirmations regarding the absence of exclusion grounds, compliance with qualification and eligibility conditions (including net turnover), and joint responsibility.
  • The bid must comply with the general bid submission and opening conditions described in the Invitation to Bid document.
  • While not mandatory, submitting compliant bids for both parts of the tender is advantageous for evaluation in case of equally favorable offers.
  • POTENTIAL NEGOTIATIONS
  • The contracting authority may initiate negotiations with bidders after bid submission, following the procedure described in point 5 of the Invitation to Bid document.

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PDF
Vastavustingimused
Hanke Tingimused305038_vastavustingimused.pdf12.8 KB
Summary:
This document outlines tender submission requirements, including application and price proposal forms, confirmation of the right to sell, and adherence to international sanctions.
DOC
HD Lisa 2 – Hankes osalemise avaldus
Esitamise VormidHD Lisa 2 Hankes osalemise avaldus.docx28.2 KB
Summary:
This tender participation application form requires bidders to provide their details, list joint bidders, and confirm their review and acceptance of the tender conditions.
DOC
HD Lisa 5 – Kinnitused
VastavusdeklaratsioonHD Lisa 5 Kinnitused.docx27.5 KB
Summary:
This document is a bidder's confirmation form, attesting to the absence of exclusion grounds, compliance with qualification requirements, including the ISO 27001 certificate or equivalent information security management system, and no significant breaches of previous contracts.
XLS
HD Lisa 7 – Pakkumuse maksumuse esildis
Esitamise VormidHD Lisa 7 Pakkumuse maksumuse esildis.xl...25.4 KB
Summary:
This document is a proposal cost submission form where the bidder must fill in unit prices for specific Frauscher components to calculate the total cost for selecting the most successful bid.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid305038_hindamiskriteeriumid.pdf5.5 KB
Summary:
This document outlines the evaluation methodology for bids in the railway traffic control system spare parts procurement, where 90% of the weight is on the lowest price and 10% on submitting a compliant bid for both parts.
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded305038_korvaldamise_alused_ja_kvalifitse...8.9 KB
Summary:
Bidders must confirm the absence of exclusion grounds (e.g., criminal offenses, tax debts, sanctions) and meet qualification conditions by submitting form HD Lisa 5.
DOC
HD Lisa 1 - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHD Lisa 1 Tehniline kirjeldus.docx28.5 KB
Summary:
The document outlines the technical requirements for spare parts needed for the maintenance of AS Eesti Raudtee's traffic management system, emphasizing the preservation of SIL-4 safety level and the equivalence of offered components.
DOC
HD Lisa 3 - Pakkujat esindava isiku volikiri
VolikiriHD Lisa 3 Pakkujat esindava isiku voliki...25.8 KB
Summary:
This document is a power of attorney template authorizing an individual to represent the bidder in all tender-related actions, including bid submission and contract signing.
DOC
HD Lisa 4 – Ühispakkujate volikiri
VolikiriHD Lisa 4 Ühispakkujate volikiri.docx26.1 KB
Summary:
This document is a power of attorney for joint bidders, confirming that multiple companies are submitting a joint bid and authorizing designated individuals to act on their behalf in tender-related activities.
DOC
HD Lisa 5.1 – Teise ettevõtja kinnitused
KvalifikatsiooninõudedHD Lisa 51 Teise ettevõtja kinnitused.do...28.0 KB
Summary:
This form is for another undertaking or subcontractor to confirm the absence of exclusion grounds, compliance with qualification and eligibility criteria (including net turnover), and joint responsibility for contract performance, which the bidder relies upon.
PDF
HD Lisa 6.1 Müügilepingu üldtingimused
Lepingu MallHD Lisa 61 Müügilepingu üldtingimused.pd...107.4 KB
Summary:
This document outlines the general terms and conditions of the purchase-sale agreement, including definitions, contract documents, and their interpretation, governing the relationship between AS Eesti Raudtee and the supplier.
DOC
HD Lisa 6 Müügilepingu_eritingimused
Lepingu MallHD Lisa 6 Müügilepingu_eritingimused.doc...34.4 KB
Summary:
This document outlines the special conditions for the sales agreement of railway traffic control system spare parts, specifying delivery deadlines (up to 3 months), delivery terms (DDP Buyer's central warehouse), and required accompanying documentation.
DOC
HD Lisa 8 – Hindamiskriteeriumid ja -metoodika
HindamiskriteeriumidHD Lisa 8 Hindamiskriteeriumid.docx33.3 KB
Summary:
This document details the bid evaluation criteria and methodology, where 90% of the score is based on the offer price and 10% on submitting a compliant bid for both parts.
DOC
Pakkumuse kutse dokument
Hanke Tingimused_Pakkumuse kutse dokument.docx47.5 KB
Summary:
This document is AS Eesti Raudtee's invitation to tender for railway traffic control system spare parts, divided into two parts, outlining general terms for bid submission and opening.

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72
Good

Tender Quality Score

This tender for railway traffic management system spare parts is generally well-documented and clear, but raises significant fairness concerns due to specific brand requirements.

Score Breakdown

Legal Compliance85/100

The tender demonstrates good legal compliance with reasonable deadlines, a clearly defined negotiated procedure, and appropriate CPV codes. Mandatory exclusion grounds and eligibility requirements are standard and well-articulated.

Clarity90/100

The tender description is clear, supported by detailed technical specifications. Requirements are well-documented, and evaluation criteria are explicitly defined in multiple documents (HD Lisa 3 and 10), contradicting the automated check. Performance conditions are also clearly stated.

Completeness75/100

All basic information, deadlines, and estimated value are provided. A comprehensive set of 14 documents supports the tender. While delivery duration is clear, explicit contract duration and a precise location address in the basic information are not fully detailed.

•Missing explicit contract duration in basic info
•Specific location address not fully detailed in basic info
Fairness40/100

While e-procurement is enabled and deadlines are reasonable, the requirement to submit unit prices for 'Frauscher components' (HD Lisa 7) strongly suggests a preference or de facto requirement for a specific brand. This significantly limits competition and raises serious concerns about the tender being tailored, undermining fairness.

•Requirements appear tailored to a specific brand (Frauscher components)
Practicality65/100

Electronic submission is supported, enhancing practicality. However, the contract start date is not explicitly stated, and financing information beyond referring to general contract terms is limited. The overall contract duration is also not explicitly defined.

•Contract start date not explicitly specified
•Limited explicit financing details beyond general contract terms
Data Consistency95/100

Key fields are consistently populated, and dates are logical and sequential. There are no reported suspensions or disputes, indicating a stable tender process. The evaluation criteria are consistently defined across relevant documents.

Sustainability30/100

The tender lacks explicit criteria for green procurement, social aspects, or innovation. As it pertains to spare parts for an existing system, integrating these elements might be challenging, but their complete absence results in a low sustainability score.

•No explicit green procurement criteria
•No explicit social aspects

Strengths

Clear and comprehensive documentation of requirements and evaluation criteria.
Robust legal compliance with reasonable deadlines and defined procedure.
Full disclosure of estimated value and support for e-procurement.
Detailed AI-extracted requirements and supporting forms.

Concerns

Strong indication of brand-specific requirements (Frauscher components) raising fairness issues.
Absence of explicit sustainability (green, social, innovation) criteria.
Missing explicit contract start date and precise location details in basic information.

Recommendations

1. Revise technical specifications and submission forms to ensure brand neutrality or provide clear justification for brand specificity, allowing for truly equivalent alternatives.
2. Integrate sustainability criteria, even for spare parts, by encouraging eco-friendly materials, extended product lifecycles, or responsible sourcing.
3. Provide explicit contract start and end dates, and a precise delivery location in the basic tender information for enhanced clarity.

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Tender Quality Score
72/ 100 · Good
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