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Estonia10 days leftOpen

Procurement of furnishings for Kooli 2a, Jõhvi

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€88,969

DEADLINE

February 12, 2026 at 10:00

CATEGORY

Supplies

CPV CODE

39110000-6

REFERENCE

304725

Project Timeline

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Contact Information

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View Original

Original Tender Description

Jõhvi Kooli 2a hoone sisustuse hankimine
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not fall under any mandatory exclusion grounds as per the Public Procurement Act (RHS), to be declared in the electronic ESPD.
✓

ELIGIBILITY REQUIREMENTS

  • Complete the ESPD electronically.
  • Be prepared to enter into a sales agreement based on the draft contract terms.
  • Review information regarding familiarization with the contract performance location as specified in the "Pakkumuse esitamise ettepanekus".
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to produce furniture.
  • Ability to deliver furniture.
  • Ability to install furniture.
  • Provide maintenance manuals for the furnishings.
  • Comply with the technical requirements, objectives, and scope of work for the Kooli 2a building furnishings.
  • Provide details of proposed products (e.g., wall pictures) according to given dimensions, descriptions, and finishes for the Kooli 2a, Jõhvi object.
  • Provide a minimum 5-year furniture warranty.
  • Ensure spare parts availability.
  • Any referenced standard or basis (RHS § 88 (2), § 88 (5), (6) or § 89 (2)) can be met by an equivalent solution.
💰

FINANCIAL REQUIREMENTS

  • Complete the proposal cost table (Form 3) by adding unit and total prices excluding VAT.
  • Submit a total bid price without VAT.
📋

SUBMISSION REQUIREMENTS

  • Submit offers electronically via the eRHR system.
  • Adhere to specified acceptable document formats for electronic submission.
  • Complete and submit the proposal cost table (Form 3) with unit and total prices excluding VAT.
  • Submit an application (Form 2) confirming full acceptance of tender conditions.
  • Submit an application (Form 2) confirming compliance of their offer.
  • Submit an application (Form 2) confirming accuracy of the cost presented in Form 3.
  • Declare any business secrets if applicable within the application (Form 2) and mark them clearly.
  • Complete and submit the furnishing specification table, providing details of proposed products.
  • If submitting a joint bid, complete and submit the authorization form for the lead bidder.

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PDF
Vastavustingimused
Hanke Tingimused304725_vastavustingimused.pdf11.1 KB
Summary:
This document outlines general bid submission conditions, including marking business secrets, requires the submission of Form 2 and Form 3, and confirmation of a minimum 5-year furniture warranty and spare parts availability.
DOC
Vorm 2
Esitamise VormidVorm 2.docx17.8 KB
Summary:
Bidders must submit this application to confirm full acceptance of tender conditions, compliance of their offer, accuracy of the cost presented in Form 3, and to declare any business secrets if applicable.
XLS
Vorm 3
Esitamise VormidVORM 3 maksumuse tabel ASJAD.xlsx16.1 KB
Summary:
This document is a proposal cost table listing various furnishing items with quantities, which the bidder must complete by adding unit and total prices excluding VAT.
DOC
Vorm 8
VolikiriVorm 8.docx13.7 KB
Summary:
This form is intended for joint bids, authorizing one bidder to act on behalf and in the interest of other joint bidders in the procurement procedure.
XLS
Vorm 9
Esitamise VormidVorm 9_sisustuse spetsifikatsioon.xlsx13.6 MB
Summary:
Bidders must complete the furnishing specification table, providing details of proposed products (e.g., wall pictures) according to the given dimensions, descriptions, and finishes for the Kooli 2a, Jõhvi object.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304725_hindamiskriteeriumid.pdf2.8 KB
Summary:
This document outlines the tender evaluation criteria, where the total bid price without VAT is weighted at 100% and the lowest-priced bid will receive the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304725_hankepass_taiendavate_selgitusteg...70.4 KB
Summary:
This explanatory ESPD document outlines the contracting authority's conditions, expected response format, and references to the Public Procurement Act, intended for review rather than direct submission, as the undertaking fills out the ESPD electronically.
DOC
Pakkumuse esitamise ettepanek
Hanke TingimusedAlusdokument pakkumuse esitamise ettepan...41.7 KB
Summary:
This document provides instructions for electronic submission of offers via the eRHR system, specifies acceptable document formats, explains the offer opening process, and refers to the technical description and draft contract.
DOC
Lisa 1 Tehnilise kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 Tehniline kirjeldus.docx35.0 KB
Summary:
This document outlines the technical requirements, objectives, and scope of work for the procurement of furnishings for the Kooli 2a building in Jõhvi, including furniture production, delivery, installation, and maintenance manuals.
DOC
Lisa 2 Hankelepingu projekt
Lepingu MallLisa 2 Hankelepingu projekt _Kooli 2a si...51.2 KB
Summary:
This document is a draft procurement contract for the furnishing of Kooli 2a, Jõhvi, outlining the terms and parties of the sales agreement.

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83
Excellent

Tender Quality Score

This tender for furnishing Jõhvi Kooli 2a demonstrates strong clarity, completeness, and fairness, with well-defined requirements and an objective evaluation process. While it incorporates green procurement principles, there are minor areas for improvement in data consistency and the inclusion of broader sustainability aspects.

Score Breakdown

Legal Compliance85/100

The tender generally complies with legal requirements, featuring reasonable deadlines, the use of ESPD, and an 'or equivalent' clause for standards. A minor concern is the CPV code (13101 - seats/chairs) which appears somewhat narrow for a general 'furnishings' procurement that includes items like 'wall pictures'.

•CPV code (13101) may be too narrow for the full scope of furnishings.
Clarity90/100

The tender documentation is exceptionally clear. The description, requirements, evaluation criteria (100% price), and performance conditions are all well-defined and easily understandable, supported by comprehensive AI-extracted requirements and detailed documents.

Completeness90/100

The tender is highly complete, providing all essential information including basic details, financial data, timeline, and location. All 11 listed documents appear to cover necessary aspects, ensuring bidders have comprehensive information.

Fairness90/100

Fairness is strong, with full document access implied, the estimated value clearly disclosed, and reasonable deadlines for preparation. The evaluation criteria are objective and transparent (100% price), e-procurement is enabled, and requirements appear generic, not tailored to a specific company.

Practicality70/100

Electronic submission is fully supported, enhancing practicality. The contract duration is clearly specified. However, an explicit direct document URL is not provided in the summary, and specific financing details beyond the estimated value are absent, slightly impacting the score.

•Absence of a direct document URL in the provided summary.
•Limited specific financing information beyond estimated value.
Data Consistency80/100

Data consistency is generally good, with logical dates and no detected disputes or suspensions. Minor inconsistencies include 'Type: A (Code: N/A)' and 'Procedure: A (Code: N/A)', and the 'Value Classified: Yes' flag which contradicts the explicit disclosure of the estimated value.

•Inconsistent 'Type' and 'Procedure' codes (N/A).
•'Value Classified: Yes' contradicts the explicit disclosure of the estimated value.
Sustainability50/100

The tender explicitly includes 'Green Procurement' characteristics, which is a positive. However, it lacks specific social criteria and an innovation focus, and is not EU funded, which often correlates with higher sustainability standards.

•No explicit social criteria included.
•No specific innovation focus.

Strengths

Clear and comprehensive documentation with well-defined requirements.
Transparent and objective evaluation criteria (100% price).
Strong commitment to electronic submission and e-procurement.
Inclusion of 'or equivalent' clause for standards, enhancing fairness.
Explicitly designated as Green Procurement.

Concerns

CPV code (13101 - seats/chairs) appears too narrow for general 'furnishings' including 'wall pictures'.
Lack of explicit social criteria and innovation focus in sustainability aspects.
Minor data inconsistencies regarding 'Type/Procedure: N/A' codes and 'Value Classified: Yes' despite value disclosure.
Absence of a direct document URL in the provided summary.

Recommendations

1. Review and potentially broaden the CPV code to better reflect the full scope of furnishings.
2. Consider integrating social criteria and fostering innovation in future tenders to enhance sustainability.
3. Ensure all procedural codes are fully populated and clarify any conflicting data points like 'Value Classified'.

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Tender Quality Score
83/ 100 · Excellent
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