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Estonia9 days leftOpen

Purchase of ICT equipment (Cuba)

Tender Overview

LOCATION

, Estonia

VALUE

€441,000

DEADLINE

February 11, 2026 at 11:00

CATEGORY

Supplies

CPV CODE

30200000-1

REFERENCE

304648

Project Timeline

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Contact Information

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Original Tender Description

Käesoleva riigihanke eesmärk on sõlmida hankeleping Kuuba jaoks IKT-seadmete ostmiseks. Hankelepingu eseme üksikasjalik kirjeldus on esitatud tehnilises kirjelduses (käesoleva dokumendi Lisa 1).
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders and their first-tier subcontractors must not have convictions for serious crimes such as money laundering, human trafficking, or participation in a criminal organization.
  • Bidders must declare regarding any convictions for serious crimes for their first-tier subcontractors.
  • If applicable, bidders must provide explanations of any self-cleaning measures taken for their first-tier subcontractors.
✓

ELIGIBILITY REQUIREMENTS

  • Bidders must declare compliance with the contracting authority's qualification criteria as outlined in the ESPD.
  • Bidders must adhere to the general terms and procedures of the procurement.
  • Bidders must accept the terms and conditions outlined in the contract template.
  • Bidders must be able to fulfill the roles defined for the Contractor in the contract template.
  • Bidders must confirm adherence to EU sanctions regarding subcontractors and suppliers linked to the Russian Federation.
  • For joint bids, an authorized representative must be appointed.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • ICT devices offered must be new and unused.
  • ICT devices must comply with the technical specifications referenced in the tender documents.
  • Delivery of ICT equipment must be to Cuba within two months from contract signing.
  • Delivery must be performed under Incoterm CIP.
  • SOLINTEL must be designated as the consignee for import procedures in Cuba.
💰

FINANCIAL REQUIREMENTS

  • Tenderers must declare their net annual turnover for the past three financial years.
  • Tenderers must demonstrate compliance with the contracting authority's financial capacity requirements.
  • Tenderers must provide supporting documentation for their declared annual turnover.
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SUBMISSION REQUIREMENTS

  • Bidders must declare qualification and exclusion criteria electronically via the European Single Procurement Document (ESPD).
  • Bids must adhere to the general terms and procedures of the procurement.
  • Bids must comply with the technical specifications.
  • Bids must include a cost proposal, as cost is the sole evaluation criterion (100% weighting).
  • Tenderers must use the provided form to declare their net annual turnover for the past three financial years.
  • Bidders must declare any business secrets within their offer.

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PDF
Alltöövõtjate kontrollimise tingimused lepingu täitmise etapis
Vastavusdeklaratsioon304648_alltoovotjate_kontrollimise_tingi...61.0 KB
Summary:
This document details the mandatory exclusion grounds for first-tier subcontractors, requiring declarations regarding convictions for serious crimes such as money laundering, human trafficking, or participation in a criminal organization, and explanations of any self-cleaning measures taken.
PDF
Vastavustingimused
Vastavusdeklaratsioon304648_vastavustingimused.pdf45.3 KB
Summary:
This document outlines the compliance conditions for the ICT equipment procurement tender, requiring bidders to confirm adherence to EU sanctions regarding subcontractors and suppliers linked to the Russian Federation, appoint an authorized representative for joint bids, and declare any business secrets within their offer.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304648_hindamiskriteeriumid.pdf7.4 KB
Summary:
This document outlines the evaluation criteria and methodology for the ICT equipment procurement tender, where the sole evaluation criterion is cost (100% weighting), and the lowest bid receives the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304648_hankepass_taiendavate_selgitusteg...82.5 KB
Summary:
This document is an explanatory guide to the European Single Procurement Document (ESPD) conditions, outlining the contracting authority's qualification and exclusion criteria that bidders must declare electronically.
XLS
Technical Specification
Tehnilised SpetsifikatsioonidAnnex 1 - Technical Specifications.xlsx88.9 KB
Summary:
This document outlines technical requirements for new, unused ICT devices, specifying that they must be delivered to Cuba within two months under Incoterm CIP, with SOLINTEL acting as the consignee for import procedures.
DOC
Contract Form
Lepingu MallAnnex 2 - Contract.docx77.4 KB
Summary:
This contract template outlines the terms and conditions for the supply of ICT equipment to Cuba, defining the roles of the Contracting Authority, the Beneficiary, and the future Contractor, along with delivery details and compliance requirements.
DOC
Turnover Form
FinantsnõudedAnnex 3 - Form I Net annual turnover.doc...55.0 KB
Summary:
This form requires tenderers to declare their net annual turnover for the past three financial years, demonstrating compliance with the contracting authority's financial capacity requirements and providing supporting documentation.
DOC
Procurement Document
Hanke TingimusedProcurement Document.docx93.2 KB
Summary:
This document outlines the general terms and procedures for the "IKT seadmete ost (Kuuba)" open procurement, funded by the EU, which is divided into three lots for the acquisition of ICT equipment.
DOC
Hankedokument
Hanke TingimusedRHAD - IKT seadmed Kuuba_EST.docx53.5 KB
Summary:
This document outlines the general terms, procedure, division into five parts, and references to technical specifications and the contract template for the ICT equipment procurement.

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72
Good

Tender Quality Score

This tender for ICT equipment for Cuba is generally well-structured with clear requirements and transparent evaluation based solely on cost. However, it suffers from some internal inconsistencies regarding the division into lots/parts and lacks explicit sustainability criteria.

Score Breakdown

Legal Compliance85/100

The tender appears largely compliant with EU and national procurement regulations, utilizing standard documents like ESPD and addressing EU sanctions. Deadlines are reasonable, and the CPV code is appropriate.

•Missing NUTS code
Clarity75/100

Requirements are generally well-documented and understandable, with specific technical and delivery conditions. The evaluation criteria (100% cost) are clearly stated. However, there is a notable inconsistency regarding the division of the tender.

•Inconsistency between documents regarding the division of the tender into 3 lots or 5 parts
Completeness70/100

Most essential information, including title, organization, value, and detailed requirements, is provided. All 14 documents are listed and summarized (where possible).

•Missing NUTS code
•Ambiguous contract duration (beyond tender validity and delivery timeframe)
Fairness80/100

The tender promotes fairness through full document access, disclosed value, reasonable deadlines, and objective cost-based evaluation. E-procurement is enabled. The specific consignee (SOLINTEL) is a logistical requirement rather than tailoring for a specific company.

Practicality65/100

Electronic submission is supported, and financing information is available. The opening place URL implies access to documents, but a direct document URL is not explicitly provided.

•Contract start date not clearly specified
•Explicit contract duration not clearly specified
Data Consistency60/100

Key fields are mostly populated, and dates are logical. However, a significant inconsistency exists regarding the tender's structure.

•Significant inconsistency between Document 2 (3 lots) and Document 3 (5 parts) regarding the tender division
Sustainability50/100

The tender is EU-funded, which often implies higher standards. However, it lacks explicit criteria for green procurement, social aspects, or innovation focus.

•No explicit green procurement criteria
•No explicit social aspects criteria

Strengths

Clear technical specifications for ICT devices
Transparent cost-based evaluation (100% cost weighting)
Electronic submission and e-procurement enabled
Reasonable submission deadline (34 days)
EU funding mentioned, implying adherence to higher standards

Concerns

Inconsistent information on tender division (3 lots vs. 5 parts)
Missing explicit contract duration
Lack of specific sustainability (green/social/innovation) criteria
Missing NUTS code
Contract start date not clearly specified

Recommendations

1. Harmonize all tender documents to clearly state the correct division of the tender (e.g., number of lots or parts).
2. Provide a clear and explicit contract duration in the tender documents.
3. Consider integrating specific green or social procurement criteria to enhance sustainability aspects.

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Tender Quality Score
72/ 100 · Good
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