Estonia7 days leftOpen

Owner Supervision Service for the Design and Construction Works of Põltsamaa Municipality's Nearly Zero-Energy Sports and Service Building and Mountain Sports Slopes

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€30,000

DEADLINE

February 09, 2026 at 10:00

CATEGORY

Services

CPV CODE

71310000-4

REFERENCE

304645

Project Timeline

Contact Information

View Original

Original Tender Description

Hanke objektiks on omanikujärelevalve teenuse osutamine hankele "Põltsamaa valla liginullenergia spordi- ja teenushoone (sh ujula) projekteerimis- ja ehitustööd" (viitenr. 302693, eeldatav maksumus 4 500 000€) ning Kuningamäe kompleksi arendusega seotud ehitushangetele, sh mäespordinõlvade ehitus koos tõstukite, valgustuse ja lumekahurite süsteemiga vastavalt hanke tehnilisele kirjeldusele. Mäe ehituse osas on I etapi tööde leping RH 303112 alusel sõlmimisel. Tööde mahus on muuhulgas RH 302693 läbirääkimistel osalemine, tehniliste lahenduste analüüs, vajadusel optimeerimisettepanekute tegemine jm.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The European Single Procurement Document (ESPD) contains conditions set by the contracting authority, which typically include mandatory exclusion grounds. Specific exclusion grounds are not detailed in the provided AI summaries due to the .xml file format not being supported for analysis.

ELIGIBILITY REQUIREMENTS

  • The bid must comply with all basic documents and tender conditions.
  • The bidder must understand the tasks of the owner supervision service.
  • The bid must be valid.
  • The bidder must comply with applicable legal acts.
  • Principles of equivalence may apply, meaning equivalent solutions or qualifications are acceptable.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The provider must be capable of delivering owner supervision services for the design and construction works of Põltsamaa rural municipality's near-zero energy sports and service building and ski slopes.
  • The service must include checking project documentation.
  • The service must include advising the client.
  • The service must include advising the client during tender negotiations in accordance with applicable legal acts.
💰

FINANCIAL REQUIREMENTS

  • The bid cost must be submitted without VAT for evaluation purposes.
  • The bid cost form must include advisory and supervision services, including VAT.
  • The total bid cost is the sole evaluation criterion, with the lowest price receiving the maximum score.
📋

SUBMISSION REQUIREMENTS

  • Submit a power of attorney if submitting a joint bid.
  • Declare business secrets if applicable.
  • Present the cost structure of the bid.
  • Submit the bid cost using the form "Lisa 3 Pakkumuse maksumuse vorm.docx".
  • Submit a confirmation using the form "Vorm 1_Kinnitus.docx".
  • The bid cost form must include advisory and supervision services, including VAT.
  • The confirmation form must attest to the bid's compliance with all tender conditions.
  • The confirmation form must attest to understanding the tasks of the owner supervision service.
  • The confirmation form must attest to the validity of the bid.
  • The bid must be submitted by 2026-02-09 10:00:00.

Requirements Preview

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PDF
Vastavustingimused
Hanke Tingimused304645_vastavustingimused.pdf6.1 KB
Summary:
This document outlines essential tender submission conditions, including requirements for joint tenderers' power of attorney, declaration of business secrets, confirmation of compliance with tender documents, cost structure, and principles of equivalence.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304645_hindamiskriteeriumid.pdf3.0 KB
Summary:
This document describes the tender evaluation methodology, where the sole evaluation criterion is the total offer cost without VAT, which is given a 100% weight, and the lowest price receives the maximum score.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304645_hankepass_taiendavate_selgitusteg...41.2 KB
Summary:
This document is an explanatory guide for the European Single Procurement Document (ESPD), containing the contracting authority's stipulated conditions, procurement procedure information, and an overview of the expected response format from the economic operator, intended for review, not for completion.
PDF
Hankedokument sh käsunduslepingu projekt
Hanke TingimusedHankedokument (sh lisa 2).pdf190.1 KB
Summary:
Põltsamaa Vallavara OÜ is seeking an owner supervision service provider for the design and construction of a nearly zero-energy sports and service building and ski slopes, including advising the client during tender negotiations, in accordance with applicable legislation.
PDF
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1_Tehniline kirjeldus.pdf144.6 KB
Summary:
This technical description details the scope of owner supervision services for the design and construction of Põltsamaa municipality's near-zero energy sports and service building and ski slopes, including project documentation review and client advisory.
DOC
Lisa 3. Pakkumuse maksumuse vorm
Esitamise VormidLisa 3 Pakkumuse maksumuse vorm.docx15.7 KB
Summary:
This form is for submitting the cost proposal for owner supervision services, including consultation and supervision works, with VAT.
DOC
Vorm 1 - Kinnitus
Esitamise VormidVorm 1_Kinnitus.docx23.7 KB
Summary:
Bidders must submit this confirmation form to declare their full understanding and acceptance of all tender conditions, the scope of owner supervision services, and the validity of their submitted offer.

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78
Good

Tender Quality Score

This tender for owner supervision services is generally well-structured and transparent, particularly regarding its clear evaluation criteria and fair process. However, the inability to access detailed content of key project documents for analysis and the lack of explicit sustainability criteria for the service provider are notable areas for improvement.

Score Breakdown

Legal Compliance80/100

The tender clearly defines the procedure type (LM) and CPV codes, and indicates EU funding, suggesting compliance with relevant regulations. The use of ESPD is a good practice. However, the specific mandatory exclusion grounds are not detailed in the AI summary due to XML format, which, while not a tender flaw, means full visibility of these critical legal aspects is not available in the provided text.

Specific mandatory exclusion grounds not detailed in AI summary (due to XML format limitations for analysis).
Clarity85/100

The tender description is clear, and the evaluation criteria are exceptionally well-defined as solely based on the lowest price. Requirements are structured and generally understandable, with principles of equivalence noted.

Completeness65/100

While all basic information, financial details, and deadlines are present, the AI's inability to process key project documents (architectural, interior design, infrastructure projects in .zip and .asice formats) means a significant portion of the technical context for the supervision service is not accessible for this analysis. This limits the assessment of the tender's overall completeness from the provided data.

Key project documents (.zip, .asice) content not accessible for AI analysis, limiting full understanding of the project scope.
Fairness90/100

The tender demonstrates high fairness with full document access (implied), disclosed value, reasonable deadlines, objective and transparent evaluation criteria (lowest price), and enabled e-procurement. Requirements appear generic and not tailored to a specific company.

Practicality75/100

Electronic submission and e-procurement are supported, enhancing practicality. Financing information and contract duration are clearly specified. The absence of an explicit contract start date is common but could be a minor point for planning.

Contract start date not explicitly stated.
Data Consistency95/100

All key fields are populated, and there are no detected suspensions or disputes. Dates are logical and consistent throughout the provided information.

Sustainability50/100

While the underlying project (near-zero energy building) is inherently sustainable, the tender for the owner supervision service itself does not explicitly include green procurement, social, or innovation criteria for the service provider. The EU funding is a positive but doesn't compensate for the lack of specific sustainability requirements for the service.

No explicit green procurement, social, or innovation criteria for the service provider.

Strengths

Clear and objective evaluation criteria (lowest price).
High transparency and fairness, including disclosed value and e-procurement.
Good data consistency and logical timeline.
EU funded, implying adherence to higher standards.
Detailed description of the service scope.

Concerns

Specific mandatory exclusion grounds are not detailed in the AI summary due to XML format.
Key project documents (architectural, interior design, infrastructure) are not accessible for AI content analysis, limiting full understanding.
Lack of explicit green procurement, social, or innovation criteria for the supervision service itself.
Contract start date is not explicitly stated.

Recommendations

1. Ensure all critical legal documents, including specific exclusion grounds, are easily accessible and parsable for comprehensive review.
2. For future tenders, explicitly integrate green, social, or innovation criteria relevant to the service provider, even for supervision roles.
3. Consider providing an estimated contract start date to aid bidder planning.

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Tender Quality Score
78/ 100 · Good

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