Procurement of framework agreements for rental, repair, and maintenance of concert equipment for the Estonian Concert Foundation

This tender demonstrates good overall quality with clear evaluation criteria and a fair process, though it has minor inconsistencies and lacks focus on sustainability. The framework agreement structure with mini-tenders is a sound approach for ongoing service procurement.

The tender generally complies with legal requirements, featuring a reasonable submission period, no detected disputes, and the use of an ESPD. However, the assigned CPV code 'Mitmesugused teenused' (Miscellaneous services) is overly generic for concert equipment rental, repair, and maintenance, which could affect searchability and proper classification.

The tender's description of services, duration, and purpose is clear. Evaluation criteria, based solely on the lowest total cost of the sample bid, are exceptionally transparent and unambiguous. AI-extracted requirements are well-structured and understandable.

All essential basic information, financial details, deadlines, and duration are comprehensively provided. Key tender documents are attached and summarized, and requirements along with evaluation criteria are clearly defined. The location information, while initially 'unspecified region', is clarified by the description of specific concert halls.

The tender exhibits high fairness with full document access, disclosed estimated value, and a reasonable preparation period. The evaluation criteria are objective and transparent, and e-procurement is enabled for equal access. Requirements appear generic and not tailored, and the maximum of three participants for the framework agreement is a standard, fair approach.

Electronic submission is supported, and the contract start date and duration are specified. However, the absence of a direct URL to the tender documents, requiring navigation of the e-procurement portal, is a minor practical inconvenience. A notable inconsistency exists between the contract start date and the service period start date.

Most key fields are populated, and no disputes or suspensions are detected. However, a significant inconsistency exists between the contract start date (March 16, 2026) and the stated service period start date (February 1, 2026). The generic CPV code also contributes to a lack of precision in data classification.

The tender does not explicitly incorporate any green procurement, social aspects, or innovation focus. It is also not indicated as EU-funded, which often drives higher sustainability standards. This represents a missed opportunity to promote broader public policy objectives.