← Back to Tenders
Estonia24 days leftOpen

Procurement of tangible heritage digitization services

Tender Overview

ORGANIZATION

Eesti Rahva Muuseum

LOCATION

Estonia, Estonia

VALUE

€645,000

DEADLINE

February 26, 2026 at 11:00

CATEGORY

Services

CPV CODE

79999100-4

REFERENCE

304526

Project Timeline

▼

Contact Information

▼
View Original

Original Tender Description

Digiteerida ja teha avalikult veebipõhiselt kättesaadavaks 30 000 riikliku, rahvusliku ja kultuuriloolise väärtusega eset. Täpsem teenuse kirjeldus on esitatud hankedokumentides.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Adhere to the standard exclusion grounds described in the European Single Procurement Document (ESPD).
✓

ELIGIBILITY REQUIREMENTS

  • Meet the qualification conditions described in the European Single Procurement Document (ESPD).
  • Project manager must meet specified education and work experience requirements.
  • Project manager must have at least 3 years of experience in providing similar digitization services.
  • Project manager must have experience digitizing at least 10,000 items.
  • Responsible digitizer must meet specified education and work experience requirements in similar digitization projects.
  • Conduct an on-site visit to familiarize with the objects and work environment.
  • Be capable of fulfilling obligations and responsibilities as defined in the draft contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Submit a sample work (proovitöö) that meets specified requirements.
  • Propose a quality assurance methodology for the service.
  • Be capable of digitizing 30,000 heritage objects of various types from different museum locations as detailed in "RH 304526 TK Lisa 4 esemete kogus ja asukoht.xlsx".
  • Adhere to guidelines for preparing lists of heritage objects for digitization, including Excel table format, file naming structure, and handling multi-part museum objects ("RH 304526 TK_lisa 3 Nimekirjade koostamise juhend.docx").
  • Adhere to technical requirements and best practices for photographing three-dimensional museum objects, covering workstation, camera settings, object placement, and image file saving ("RH 304526 TK_lisa 2 Museaalide pildistamise juhend.pdf").
  • Adhere to file naming guidelines for digitized museum objects to ensure automatic identification in the MuIS digital repository, including museum abbreviation and museum object number ("RH 304526 TK_lisa 1 Failinime moodustamise juhend.pdf").
  • Meet technical requirements for the digitization service, including volume of objects, work location, digitization process, and quality parameters for digitized images ("RH 304526 HD_Lisa 1 Tehniline kirjeldus.pdf").
  • Perform the work at the specified location.
  • Adhere to the specified digitization process.
  • Meet quality parameters for digitized images.
  • Make digitized objects accessible online.
  • Complete the service within 18 months after contract signing.
💰

FINANCIAL REQUIREMENTS

  • Provide a unit price for digitizing one item.
  • Provide the total cost for digitizing 30,000 items, including all related services.
  • The service cost will be evaluated with a 70% weight.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid electronically via the e-RHR system.
  • Submit a completed European Single Procurement Document (ESPD).
  • Submit a sample work (proovitöö).
  • Submit a completed price breakdown table ("RH 304526 Vorm_Hinnajaotustabel.docx").
  • Submit details of the project manager and responsible digitizer using the provided "Vorm_pakkuja meeskond.docx" form, ensuring they meet qualification requirements.

Requirements Preview

Sign up to view complete requirements and analysis

AI-powered requirement analysis
Complete compliance breakdown
Strategic bidding insights
Instant eligibility check

No credit card required • Setup in 2 minutes

PDF
Vastavustingimused
Hanke Tingimused304526_vastavustingimused.pdf8.7 KB
Summary:
This document outlines mandatory tender submission conditions, including a site visit requirement, submission of a trial work and a price breakdown table, and qualification criteria for the project manager (higher education, 3 years experience in similar digitization projects) and responsible digitizer (preferably higher education, 2 years experience in similar digitization projects).
DOC
Hinnajaotustabel
Esitamise VormidRH 304526 Vorm_Hinnajaotustabel.docx18.6 KB
Summary:
This document is a price distribution table requiring bidders to specify the unit cost for digitizing one item and the total cost for 30,000 items, encompassing all related services.
DOC
Pakkuja vastutavad spetsialistid
KvalifikatsiooninõudedVorm_pakkuja meeskond.docx20.5 KB
Summary:
Bidders must provide details of their project manager and responsible digitizer, who must meet specified education and work experience requirements, including for the project manager at least 3 years of experience in similar service provision and experience digitizing at least 10,000 items.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304526_hindamiskriteeriumid.pdf4.7 KB
Summary:
This document outlines the tender evaluation criteria and methodology, where 70% of the weight is given to the service cost, 15% to the quality assurance methodology, and 15% to the compliance of the test work.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304526_hankepass_taiendavate_selgitusteg...68.9 KB
Summary:
This document serves as an explanatory guide for the European Single Procurement Document (ESPD), detailing the contracting authority's qualification and exclusion conditions and the format for electronic submission.
PDF
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidRH 304526 HD_Lisa 1 Tehniline kirjeldus....830.4 KB
Summary:
This document outlines the technical requirements for the digitization service of cultural heritage objects for the Estonian National Museum, including the volume of objects to be digitized, work location, digitization process, and quality parameters for digitized images.
PDF
Lepingu projekt
Lepingu MallRH 304526 HD_Lisa 2 Hankelepingu projekt...834.4 KB
Summary:
This document is a draft contract for the digitization service, defining terms, the scope of the agreement, and the obligations and responsibilities of the parties for digitizing the Estonian National Museum's object heritage.
PDF
Juhised pakkujale
Hanke TingimusedRH 304526 HD.pdf667.6 KB
Summary:
The Estonian National Museum is procuring a service to digitize and make publicly available online 30,000 cultural heritage items, requiring on-site familiarization and bid submission via the e-RHR system within 18 months of contract signing.
PDF
TK lisa 1
Tehnilised SpetsifikatsioonidRH 304526 TK_lisa 1 Failinime moodustami...509.1 KB
Summary:
This document is a guide for forming file names when digitizing museum artifacts, ensuring automatic identification in the MuIS digital repository, and includes museum acronyms and artifact numbers.
PDF
TK lisa 2
Tehnilised SpetsifikatsioonidRH 304526 TK_lisa 2 Museaalide pildistam...3.5 MB
Summary:
This guide outlines the technical requirements and best practices for photographing spatial museum objects, covering workstation setup, camera settings, object placement, and image file saving.
DOC
TK lisa 3
Tehnilised SpetsifikatsioonidRH 304526 TK_lisa 3 Nimekirjade koostami...25.4 KB
Summary:
This document provides guidelines for compiling lists of heritage objects for digitization, detailing Excel table formats, file naming conventions, and handling of multi-part museum artifacts.
XLS
TK lisa 4
Tehnilised SpetsifikatsioonidRH 304526 TK Lisa 4 esemete kogus ja asu...40.1 KB
Summary:
This document provides a detailed list of museum objects, categorized by type and quantity from various museums, that require digitization services.

Documents Preview

Sign up to view document summaries and analysis

AI document summaries
Key requirement extraction
Risk & compliance alerts
Strategic document insights

No credit card required • Setup in 2 minutes

84
Excellent

Tender Quality Score

This tender for digitizing cultural heritage objects is largely well-structured and comprehensive, demonstrating high clarity and completeness, though specific experience requirements for the project manager might limit competition.

Score Breakdown

Legal Compliance75/100

The tender generally adheres to legal requirements, with reasonable deadlines, clear procedure type (Open Procedure), and appropriate CPV codes. However, the characteristic 'Negotiation Allowed' for an 'Open Procedure' (A) presents a minor ambiguity regarding standard procurement practices.

•The characteristic 'Negotiation Allowed' for an 'Open Procedure' (A) is potentially inconsistent with standard procurement definitions.
Clarity90/100

The tender excels in clarity, providing a clear description, well-documented requirements, explicit evaluation criteria (70% cost, 15% quality, 15% test work), and detailed performance conditions across numerous supporting documents.

Completeness95/100

The tender is highly complete, including all basic information, financial details, a comprehensive timeline, classification, and a full set of 13 detailed procurement documents, ensuring bidders have all necessary information.

Fairness75/100

The tender promotes fairness through full document access, disclosed value, reasonable submission deadlines, and objective evaluation criteria. However, the requirement for the project manager to have experience digitizing at least 10,000 items is a high threshold that could significantly restrict the pool of qualified bidders.

•High experience requirement (10,000 items digitized) for the project manager may limit competition.
Practicality90/100

The tender is practical, supporting electronic submission via the e-RHR system, clearly stating the contract start date and duration, and providing financing information.

Data Consistency95/100

Data consistency is excellent, with all key fields populated, no detected disputes or suspensions, and logical, consistent dates throughout the tender information.

Sustainability50/100

While 'Green Procurement' and 'EU Funded' are listed as characteristics, the tender lacks specific, detailed green criteria within the technical requirements. Furthermore, social and innovation aspects are not explicitly addressed.

•Lack of detailed green procurement criteria.
•Absence of social and innovation aspects.

Strengths

High clarity and comprehensive documentation.
All essential tender information is complete and consistent.
Electronic submission and e-procurement enabled.
Objective and transparent evaluation criteria.
Reasonable submission deadline.

Concerns

Project manager's experience requirement (10,000 items digitized) may limit competition.
Ambiguity regarding 'Negotiation Allowed' in an 'Open Procedure'.
Lack of specific, detailed green procurement criteria.
Absence of social and innovation aspects.

Recommendations

1. Review the project manager's experience requirement to ensure it is proportionate and does not unduly restrict competition.
2. Clarify the 'Negotiation Allowed' characteristic in the context of an 'Open Procedure' to avoid legal ambiguity.
3. Integrate specific and measurable green procurement criteria into the technical specifications.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

Generate DocumentsReview Documents
A
Tender Quality Score
84/ 100 · Excellent
→

Tender Assistant

Ask me anything about this tender

Tender Assistant

Hello! I'm your AI assistant for this tender. I can help you understand requirements, deadlines, eligibility criteria, and provide strategic insights.

What are the main requirements?
When is the deadline?
Who is eligible to bid?

No credit card required

Setup in 2 minutes

Save with Notes