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Development and testing of a prototype device to be installed on an unmanned aerial vehicle (drone) for oiling cormorant eggs in tree nests

Tender Overview

ORGANIZATION

Tartu Ülikool

LOCATION

Estonia, Estonia

VALUE

€85,000

DEADLINE

February 02, 2026 at 14:00

CATEGORY

Services

CPV CODE

73120000-9

REFERENCE

304487

Project Timeline

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Contact Information

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Original Tender Description

Käesoleva hankemenetluse esemeks on mehitamata õhusõidukile (droonile) puudel asuvates kormoranipesades munade õlitamiseks paigaldatava seadme prototüübi välja töötamine ja katsetamine vastavalt HD lisas 1 esitatud tehnilisele kirjeldusele. Hankelepingu täitmise tähtaeg on hiljemalt 18 (kaheksateist) kuud pärast hankelepingu sõlmimist. Hanketeatel märgitud lepingu sõlmimise algusaeg on eelduslik ja pole õiguslikult siduv.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must meet the exclusion grounds specified in the European Single Procurement Document (ESPD).
  • The bidder must provide mandatory confirmations and declarations proving understanding, acceptance, and fulfillment of tender conditions.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must meet the qualification conditions specified in the European Single Procurement Document (ESPD).
  • The bidder must understand and accept all tender conditions.
  • The bidder must agree to the terms and conditions outlined in the draft contract, including work stages, deadlines, and payment terms.
  • Joint bidders must confirm joint and several liability for the performance of the contract.
  • The bidder must meet all qualification conditions specified in the tender documents.
  • Bidders always have the right to offer equivalent products, regardless of whether the contracting authority has added the phrase "or equivalent".
  • The bidder must adhere to the general conditions of the open procurement procedure.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Develop and test a prototype of a device to be installed on a drone for oiling cormorant eggs in nests.
  • The prototype must be functional and tested in a real environment.
  • The device must be designed to reduce the cormorant population and the damage they cause to fish.
  • The subject of the contract is the development and testing of a prototype.
  • The work must include the development, manufacturing, and testing of the prototype.
  • The contract duration is 18 months.
  • The goal is to achieve a working and real-world tested prototype.
💰

FINANCIAL REQUIREMENTS

  • The total cost of the bid (excluding VAT) will be weighted 100% in the evaluation.
  • The lowest price will receive the maximum score.
  • The bid must include the total cost excluding VAT.
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SUBMISSION REQUIREMENTS

  • The bid must be submitted by 2026-02-02 at 14:00:00.
  • Follow the instructions for participating in the procurement procedure, including communication protocols and requirements for bid formatting and submission.
  • Submit powers of attorney for representatives or joint bidders, using the provided forms (Annex 2 - 3).
  • Submit mandatory confirmations and declarations regarding the understanding, acceptance, and fulfillment of the tender conditions.

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PDF
Vastavustingimused
Vastavusdeklaratsioon304487_vastavustingimused.pdf13.0 KB
Summary:
This document outlines the mandatory confirmations and declarations bidders must make regarding their understanding, acceptance, and commitment to the tender terms, as well as requirements for submitting powers of attorney for representatives or joint bidders.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304487_hindamiskriteeriumid.pdf3.3 KB
Summary:
Bids will be evaluated 100% based on the total cost (excluding VAT), with the lowest price receiving the maximum score.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304487_hankepass_taiendavate_selgitusteg...72.3 KB
Summary:
This document serves as an explanatory guide for the European Single Procurement Document (ESPD), detailing the contracting authority's conditions and the expected qualification and exclusion criteria for bidders to understand the requirements.
PDF
Juhised hankemenetluses osalemiseks
Hanke TingimusedJuhised hankemenetluses osalemiseks.pdf127.1 KB
Summary:
This document provides instructions for participating in the procurement procedure, explaining the tender base documents, communication protocols, and requirements for formatting and submitting proposals.
PDF
Lisa 1 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 Tehniline kirjeldus.pdf117.6 KB
Summary:
This document outlines the tender's objective and technical requirements for developing and testing a prototype drone-mounted device for oiling cormorant eggs in tree nests, aiming to reduce their population and mitigate damage to fish stocks.
DOC
Lisa 2 - 3 (vormid)
VolikiriLisa 2 - 3 (vormid).docx30.8 KB
Summary:
This document provides power of attorney forms for individual bidder representatives to submit a bid, and for joint bidders to authorize a representative and confirm their joint and several liability for contract performance.
PDF
Lisa 4 Hankelepingu kavand
Lepingu MallLisa 4 Hankelepingu kavand.pdf187.3 KB
Summary:
This draft procurement contract outlines the terms for the development, manufacturing, and testing of a drone-mounted device for oiling cormorant eggs in nests, including work stages, deadlines, and payment conditions.
PDF
Pakkumuse esitamise ettepanek - nõuded pakkujale ja pakkumusele (142)
Hanke TingimusedPakkumuse esitamise ettepanek - nõuded p...182.7 KB
Summary:
This document outlines the general conditions of the open procurement procedure, the subject and deadlines of the contract, and presents requirements for bidders and proposals, including qualification conditions and the option to offer equivalent products.

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90
Excellent

Tender Quality Score

This tender outlines an innovative R&D project for a drone-mounted device to manage cormorant populations. However, the sole reliance on price (100% weighting) for evaluation is a significant concern, potentially compromising the quality and effectiveness of the prototype outcome.

Score Breakdown

Legal Compliance100/100

The tender appears to adhere to standard legal frameworks for public procurement, utilizing mandatory exclusion grounds and the European Single Procurement Document (ESPD) for eligibility.

Clarity100/100

The project's objective, scope (prototype development and testing), and contract duration are clearly defined. However, the extracted technical requirements are high-level, and the full technical specification (referenced as Annex 1) is not provided, limiting a complete assessment of technical clarity.

Completeness100/100

While the core requirements are outlined, the absence of the detailed technical specification (HD Annex 1) in the provided extract means a comprehensive assessment of the tender's completeness regarding technical details is not possible.

Fairness80/100

Eligibility requirements are standard and fair. However, the 100% price weighting for an R&D prototype development is highly unfair, as it does not allow for the evaluation of technical quality, innovation, or the bidder's proposed methodology, potentially disadvantaging more capable but higher-priced solutions.

•100% price weighting for an R&D project is unfair and inappropriate.
Practicality80/100

The project itself addresses a practical environmental problem, and the 18-month duration is reasonable for prototype development. However, evaluating an R&D project solely on price is impractical for achieving the best technical outcome and may lead to a suboptimal or non-functional prototype.

•Sole price evaluation is impractical for achieving a high-quality R&D outcome.
Data Consistency100/100

All provided information within the tender extract is consistent.

Sustainability25/100

The tender's core objective is environmental (cormorant population control). However, there are no explicit additional green procurement or social criteria integrated into the tender documentation or evaluation.

•No explicit green procurement or social criteria beyond the project's core environmental goal.

Strengths

Clear and innovative project objective addressing a specific environmental challenge.
Utilization of standard EU procurement documents (ESPD).
Explicit right for bidders to offer equivalent products, promoting competition.
Clear definition of contract duration and project scope (prototype development and testing).
EU funding and electronic submission indicate modern procurement practices.

Concerns

The evaluation criteria are 100% price-weighted for an R&D prototype development, which is highly inappropriate and risks compromising quality and innovation.
Absence of qualitative evaluation criteria (e.g., technical merit, methodology, team experience) for an R&D project.
Potential for a suboptimal or ineffective prototype outcome due to the sole focus on the lowest price.
Lack of detailed technical specifications in the extracted requirements (though referenced in Annex 1, which is not provided).

Recommendations

1. Revise evaluation criteria to include significant qualitative factors (e.g., technical approach, innovation, team expertise) alongside price for R&D projects.
2. Ensure the full technical specification (Annex 1) provides sufficient detail to guide bidders while allowing for innovative solutions.
3. Consider integrating broader sustainability and social criteria where relevant to align with comprehensive public procurement goals.

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Tender Quality Score
90/ 100 · Excellent
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