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Estonia0 days leftClosed

Translation and subtitling of MDFT therapy session recordings

Tender Overview

ORGANIZATION

Sotsiaalkindlustusamet

LOCATION

Salvestiste tõlkimine võib toimuda kus tahes., Estonia

VALUE

€29,999

DEADLINE

February 02, 2026 at 11:00

CATEGORY

Services

CPV CODE

79530000-8

REFERENCE

304407

Project Timeline

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Contact Information

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Original Tender Description

Sotsiaalkindlustusamet hangib MDFT teraapiasessioonide salvestiste tõlketeenust koos salvestistele subtiitrite lisamisega. Hanke tulemusena sõlmitakse raamleping ühe partneriga.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer must not be subject to exclusion grounds specified in § 95 (1) and (4) of the Public Procurement Act (RHS), including direct/indirect involvement in preparation, conflict of interest, or insolvency.
  • The tenderer must confirm the absence of exclusion grounds.
  • If exclusion grounds exist, the tenderer must provide explanations of remedial measures.
✓

ELIGIBILITY REQUIREMENTS

  • In the case of joint tenderers, a power of attorney must be submitted.
  • The bid must confirm compliance with the procurement documents.
  • The tenderer must agree to the terms of the draft framework agreement.
  • The tenderer must agree to the terms of the data processing agreement.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The service must include translation of MDFT therapy session recordings from Estonian and Russian into English.
  • The service must include adding subtitles to the recordings.
  • Strict confidentiality must be ensured during service provision.
  • The service must encompass translation, editing, content editing, proofreading, and subtitling.
  • Translators must have prior experience in providing translation services in the social sector.
  • The tenderer must fulfill the obligations and rights of an authorized processor when processing personal data in accordance with GDPR.
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FINANCIAL REQUIREMENTS

  • The bid must include the cost per minute for providing the service.
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SUBMISSION REQUIREMENTS

  • Business secrets must be declared in the bid.
  • The bid must be prepared and submitted according to the rules specified in the procurement documents.
  • The bid must consider the principles of business secrecy and equivalence.
  • The bid must be submitted by 2026-02-02 at 11:00:00.

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PDF
Vastavustingimused
Hanke Tingimused304407_vastavustingimused.pdf6.8 KB
Summary:
This document sets out tender submission conditions, including requirements for a power of attorney for joint tenders, declaration of business secrets, and confirmation of offer compliance with tender documents.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304407_hindamiskriteeriumid.pdf5.3 KB
Summary:
This document outlines the tender evaluation criteria, focusing on the cost per minute of service delivery (60%) and the translators' previous experience in providing social sector translation services (40%).
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded304407_korvaldamise_alused_ja_kvalifitse...11.9 KB
Summary:
This document outlines the grounds for exclusion from the procurement procedure according to Public Procurement Act § 95 (1) and (4) (including direct/indirect participation in preparation, conflict of interest, insolvency) and requires bidders to confirm their absence or provide explanations of remedial measures.
PDF
Lisa 1 - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 - Tehniline kirjeldus.pdf266.6 KB
Summary:
The Social Insurance Board is seeking a partner for translating and subtitling MDFT therapy session recordings from Estonian and Russian into English, ensuring strict confidentiality, covering translation, editing, substantive editing, proofreading, and subtitling.
PDF
Lisa 2 - Raamlepingu projekt
Lepingu MallLisa 2 - Raamlepingu projekt.pdf415.1 KB
Summary:
This document is a draft framework agreement outlining the terms and procedures for ordering translation and subtitling services for MDFT therapy session recordings between the Social Insurance Board and the service provider.
PDF
Lisa 3 - Andmetöötluse leping
Lepingu MallLisa 3 - Andmetootluse leping.pdf386.1 KB
Summary:
This document is a data processing agreement, forming an integral part of the procurement contract, outlining the data processor's (tenderer's) obligations and rights regarding personal data processing in accordance with GDPR for the translation and subtitling of MDFT therapy session recordings.
PDF
Lisateave väikehanke juurde
Hanke TingimusedLisateave_vaikehanke_juurde.pdf446.0 KB
Summary:
This document provides general instructions and conditions for participating in the small procurement for translation and subtitling of MDFT therapy session recordings, outlining rules for bid preparation and submission, business secrets, and equivalence principles.

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84
Excellent

Tender Quality Score

This tender for translation and subtitling services is well-structured and clear, demonstrating good compliance with national small procurement regulations. While strong in clarity and completeness, it could benefit from more specific details regarding its stated 'Green Procurement' characteristic and the framework agreement's duration.

Score Breakdown

Legal Compliance85/100

The tender clearly defines the procedure type (Small Procurement) and assigns an appropriate CPV code. It references national Public Procurement Act for exclusion grounds, indicating compliance. The 14-day submission period is reasonable for a small procurement. The only minor omission is the NUTS code.

•NUTS code is missing
Clarity90/100

The tender description is unambiguous, and requirements are well-documented and understandable, supported by comprehensive AI-extracted details. Evaluation criteria are clearly specified with relative weighting, and performance conditions are stated.

Completeness90/100

All basic information, financial details, and timeline elements are provided. Seven relevant documents are attached, covering all necessary aspects from technical specifications to draft contracts and data processing agreements. Requirements and evaluation criteria are thoroughly defined.

•NUTS code is missing
Fairness85/100

The tender discloses the estimated value and supports e-procurement for equal access. Evaluation criteria are objective (cost) and relevant (social sector experience), not appearing tailored to a specific company. The deadlines are reasonable for preparation.

Practicality75/100

Electronic submission is supported, and a contract start date is provided (though estimated). While financing information is available via the estimated value, the exact duration of the framework agreement is not explicitly stated in the main information or document summaries.

•Exact duration of the framework agreement is not immediately clear from the provided summary
Data Consistency90/100

Key fields are mostly populated, and there are no detected suspensions or disputes. Dates are logical and consistent, and the estimated value aligns with the small procurement procedure type.

•NUTS code is missing
Sustainability50/100

While 'Green Procurement' is listed as a characteristic, no specific green criteria are detailed in the requirements. There are no explicit social or innovation criteria for the tenderer, and the tender is not specified as EU funded. The service itself has an inherent social aspect, but the tender does not drive additional sustainability efforts.

•Lack of specific 'Green Procurement' criteria
•No explicit social criteria for the tenderer

Strengths

Clear and comprehensive documentation, including technical specifications and draft contracts.
Transparent evaluation criteria with clear weighting (cost and experience).
Support for electronic submission and e-procurement, promoting accessibility.
Detailed requirements for confidentiality and data processing (GDPR compliance).
Reasonable deadlines and clear procedure type for a small procurement.

Concerns

Lack of specific details regarding 'Green Procurement' criteria, despite being listed.
Absence of explicit social or innovation criteria for the tenderer.
Missing NUTS code in the classification.
The exact duration of the framework agreement is not immediately clear from the provided summary.

Recommendations

1. Specify concrete 'green' criteria or requirements if 'Green Procurement' is a characteristic.
2. Consider incorporating explicit social responsibility or innovation criteria where relevant.
3. Ensure all standard classification fields, such as NUTS code, are populated.

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Tender Quality Score
84/ 100 · Excellent
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