Estonia10 days leftOpen

Procurement of technical maintenance service for objects in the Southern region (Viljandi-Valga) 2026 routine technical maintenance

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€1,936,144

DEADLINE

February 12, 2026 at 11:00

CATEGORY

Services

CPV CODE

70332000-7

REFERENCE

304264

Project Timeline

Contact Information

View Original

Original Tender Description

Tehnohooldusteenuse hankimine Lõuna piirkonnas olevatele objektidele - Olustvere Teenindus- ja Maamajanduskool, Viljandi Gümnaasium, Valga Riigimaja, Viljandi Muuseum, Mart Saare majamuuseum, Viljandi Kutseõppekeskus ja Viljandi Päästekomando - kuni 72 kuuks, EVS 807 koodide 210, 220, 230, 240, 250, 270, 289 osas.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidder must not be subject to any exclusion grounds detailed in the European Single Procurement Document (ESPD) guide.

Requirements Preview

Sign up to view complete requirements and analysis

AI-powered requirement analysis
Complete compliance breakdown
Strategic bidding insights
Instant eligibility check

No credit card required • Setup in 2 minutes

PDF
Vastavustingimused
Hanke Tingimused304264_vastavustingimused.pdf10.6 KB
Summary:
This document outlines general tender submission conditions, including marking business secrets, the structure for submitting the bid price using Forms 2 and 3, and requirements for the bidder's project manager.
DOC
Vorm 2
Esitamise VormidVorm 2.docx17.9 KB
Summary:
This is a tender participation application form where the bidder confirms acceptance of procurement conditions, compliance of the bid with requirements, commits to performing works at the cost specified in Form 3, and declares business secrets if applicable.
XLS
VORM 3
Esitamise VormidVORM 3.xlsx38.9 KB
Summary:
This document is a proposal cost table requiring bidders to enter prices for technical maintenance services for properties in the Southern region, covering both regular and additional services.
DOC
Vorm 4
CVVorm 4.docx20.1 KB
Summary:
This form is for submitting the curriculum vitae of the proposed project manager, detailing their education, professional certificates, and experience in technical maintenance projects.
DOC
Vorm 8
VolikiriVorm 8.docx13.7 KB
Summary:
This form is for joint bids, allowing one bidder to be authorized to act on behalf of the others in the procurement procedure "Tehnohooldusteenuse hankimine Lõuna piirkonna objektidele (Viljandi-Valga) 2026 tavatehnohooldus".
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304264_hindamiskriteeriumid.pdf2.8 KB
Summary:
This document specifies that the sole evaluation criterion for bids is the contract cost (during the service period), where the lowest-priced bid receives the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304264_hankepass_taiendavate_selgitusteg...67.0 KB
Summary:
This document serves as an explanatory guide for completing the European Single Procurement Document (ESPD), detailing the contracting authority's conditions and requirements for bidder qualification and exclusion grounds, but it is not to be submitted with the tender.
DOC
Pakkumuse esitamise ettepanek
Hanke TingimusedAlusdokument pakkumuse esitamise ettepan...63.2 KB
Summary:
This document provides instructions for electronic proposal submission, outlines administrative procedures, specifies mandatory site visits for technical maintenance services in the Viljandi-Valga region, and references technical specifications and contract terms in appendices.
DOC
Lisa 2 Hankelepingu projekt
Lepingu MallLisa 2 Hankelepingu projekt.docx126.0 KB
Summary:
This document is a draft procurement contract outlining the terms and conditions for providing technical maintenance services, including definitions, general and special conditions, and contact details.
DOC
Objektipõhised tehnilised kirjeldused (Lisa 1.1-1.7)
Tehnilised SpetsifikatsioonidObjektipõhised tehnilised kirjeldused.do...14.1 KB
Summary:
This document contains object-specific technical descriptions for the technical maintenance services required for objects in the Southern region (Viljandi-Valga), detailing requirements for each location.

Documents Preview

Sign up to view document summaries and analysis

AI document summaries
Key requirement extraction
Risk & compliance alerts
Strategic document insights

No credit card required • Setup in 2 minutes

71
Good

Tender Quality Score

This tender demonstrates good overall structure and transparency with detailed technical specifications and a commitment to e-procurement, but is significantly hampered by a critical inconsistency in its evaluation criteria.

Score Breakdown

Legal Compliance75/100

The tender generally complies with legal requirements, featuring reasonable deadlines, appropriate CPV codes, and no detected disputes. The use of ESPD and 'or equivalent' clauses aligns with EU/national regulations. However, the procedure type 'A' with 'N/A' code lacks full clarity.

Procedure type 'A' with 'N/A' code is not fully defined.
Clarity70/100

The description, technical specifications, and required forms are generally clear and well-documented. However, a significant contradiction exists between the stated 'relative_weighting' evaluation criteria in the basic information and Document 3 explicitly stating 'sole evaluation criterion... contract cost (lowest price)', which creates ambiguity for bidders.

Contradiction between 'Evaluation Criteria: relative_weighting' and Document 3 stating 'sole evaluation criterion: contract cost (lowest price)'.
Completeness80/100

The tender is largely complete, providing all essential information such as title, reference, organization, deadlines, estimated value, duration, and specific location details. A comprehensive set of 12 documents, including technical specifications and contract drafts, is provided.

AI could not analyze content of ZIP/XML documents (ESPD XML, General Technical Description ZIP), requiring manual review for full content verification.
Fairness75/100

The tender promotes fairness through full document access, disclosed value, reasonable deadlines, and e-procurement capabilities. The 'or equivalent' clause is positive. However, the mandatory site visits with required signatures for most locations could pose a practical barrier for some bidders, potentially limiting competition.

Mandatory site visits with required signatures for most locations could disproportionately affect smaller or non-local bidders.
Practicality70/100

Electronic submission is supported, and the contract start date and duration are clearly specified. However, the mandatory site visits add a practical burden for bidders. No explicit financing source beyond the estimated value is provided.

Mandatory site visits with required signatures add a practical burden for bidders.
No explicit financing source beyond the estimated value.
Data Consistency60/100

While most key fields are populated and dates are logical, there is a critical inconsistency regarding the evaluation criteria. The basic information states 'relative_weighting', while a specific document (Document 3) clearly defines it as 'lowest price'. This is a direct contradiction.

Direct contradiction between 'Evaluation Criteria: relative_weighting' in basic info and Document 3 stating 'sole evaluation criterion: contract cost (lowest price)'.
Sustainability50/100

The tender explicitly includes 'Green Procurement' as a characteristic, which is a positive aspect. However, it lacks specific criteria or focus on social aspects or innovation, and is not EU funded, which often correlates with higher sustainability standards.

No explicit social criteria.
No explicit innovation focus.

Strengths

Clear and detailed technical specifications, including EVS codes and object-specific descriptions.
Comprehensive set of tender documents, including draft contract and required forms.
Commitment to e-procurement, electronic submission, and WTO/GPA principles.
Explicit inclusion of 'Green Procurement' as a characteristic.
Reasonable submission deadline and clear timeline.

Concerns

Critical data inconsistency regarding evaluation criteria (relative weighting vs. lowest price).
Mandatory site visits with required signatures may create barriers for some bidders.
Limited clarity on the exact procurement procedure type ('A' with N/A code).
Lack of explicit social criteria or innovation focus in sustainability aspects.
AI could not analyze content of ZIP/XML documents.

Recommendations

1. Issue an immediate addendum to clarify the exact evaluation criteria to avoid bidder confusion.
2. Re-evaluate the necessity of mandatory site visits with signatures, considering alternative verification methods to enhance fairness.
3. Consider incorporating specific social criteria and encouraging innovative solutions in future tenders.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

Generate DocumentsReview Documents
B
Tender Quality Score
71/ 100 · Good

Tender Assistant

Ask me anything about this tender

Tender Assistant

Hello! I'm your AI assistant for this tender. I can help you understand requirements, deadlines, eligibility criteria, and provide strategic insights.

What are the main requirements?
When is the deadline?
Who is eligible to bid?

No credit card required

Setup in 2 minutes

Save with Notes